Finance Committee
Oversees the council’s budget and spend and makes decisions on grant applications.
Dates
Mon 3rd Mar 2025, 7:00pm
In Categories
Location
Macclesfield Town Council Finance Committee
Macclesfield Town Council Notice of Meeting
22nd February 2025
To Chair Cllr Ruth Thompson and Councillors David Edwardes, Emma Gilman, Alift Harewood-Jones, Mike Hutchison and Chris Wilcock.
You are hereby summoned to attend a meeting of
Macclesfield Town Council’s Finance Committee meeting to be held at
Macclesfield Town Hall
on
3rd March 2025
commencing at 7pm,
for the purpose of transacting the business shown on the attached agenda.
With thanks,
Laura Smith
Town Clerk
Agenda
Agenda of the meeting to be held on the 3rd March 2025 at 7pm at Macclesfield Town Hall.
This meeting is open to the public, but space may be limited. Should you wish to attend please inform the Town Clerk by Thursday 27th February 2025.
1 Apologies for Absence
2 Declarations of Interest
To receive declarations of interests from members relevant to items under discussion at the meeting.
Public Questions
The meeting will be adjourned to invite comments and questions from the public.
The meeting will then be reconvened.
3 Election of a Vice Chair
Action: To Elect a Vice Chair
4 Minutes of the Finance Committee Meeting held on 11th November 2024
Action: To approve the minutes.
Updates from the Minutes
Action: To note any actions.
5 Grant Applications
5.1 Just Drop In £1555
5.2 DIB £1994
5.3 3rd Macclesfield Scouts £250
5.4 Child Safety Media £2000
5.5 Civic Society £250
5.6 Friends for Leisure £2000
5.7 Macc Town Ladies FC £2000
5.8 Macc Youth Brass Band £2000
5.9 Maccreate £1995
5.10 MHA Communities £1700
5.11 St Michaels £2000
5.12 Tytherington Juniors £2000
5.13 Beeyou Support Hive £1050.50
Total Amount requested: £20,794.50
Action: To consider the above grant applications
.
6 Grant Updates
6.1 Circus Starr
6.1 Circus Starr grant feedback form
6.2 Friends of West Park
6.3 My CWA
6.4 P3
6.5 ROAR
6.5 ROAR Christmas Dinner Donation
6.6 Upton Food Pantry
To note the reports
7 Financial Reports
7.1 Spend to Date
Action: The spend to date (End Dec) of £723,375 to be approved for Full Council 10th March 2024.
7.2 Reports
Action: The following reports were noted:
7.2.1 Income and Expenditure
7.2.2 Bank Reconciliation and Receipts and Payments
7.2.2 Bank Reconciliation Receipts and Payments
7.2.3 Detailed Balance Sheet
7.2.4 Authorised Payments
8 Member Audit
To note the report and recommendations.
9 VAT
To note that the first VAT submission as we are now registered was made at end Jan 25, and we were selected for an audit. The process has shown and with advice from the accountant that it would be best for the Council to move from a cashbook to a purchase ledger system, which we will do from April 1st Jan 25.
10 Date/Time and Place of Next Meeting
The next meeting of the Finance Committee will be held at 7pm on 23rd June 2025 at Macclesfield Town Hall.
Macclesfield Town Council Finance Committee
Minutes of the meeting to be held on the 3rd March 2025 at 7pm at Macclesfield Town Hall
In Attendance:
Cllr Ruth Thompson
Cllr David Edwardes
Cllr Emma Gilman
Cllr Alift Harewood-Jones
Cllr Chris Wilcock.
1 Apologies for Absence
Cllr Mike Hutchison
2 Declarations of Interest
Cllr Wilcock and Cllr Thompson declared a non-pecuniary interest in item 5.11 as they are member of congregation.
Cllr Edwardes declared a non-pecuniary interest in item 5.12 as he has visited the club and given out prizes when he was Mayor.
Cllr Harewood declared a non-pecuniary interest in item 5.3 as her husband has been a beneficiary of the DIB and 5.10 as a member of the Methodist Church who host MHA.
Public Questions
The grant applications below attended to speak about their applications.
3 Election of a Vice Chair
Resolved: Cllr Gilman was approved as Vice-Chair
4 Minutes of the Finance Committee Meeting held on 11th November 2024
Resolved: The minutes were approved.
Updates from the Minutes
Resolved: There were no actions.
5 Grant Applications
5.1 Just Drop In £1555
Resolved: The grant of £1555 was approved.
5.2 DIB £1994
Resolved: The grant for £1994 was approved.
5.3 3rd Macclesfield Scouts £250
Resolved: The grant was approved for £2000.
5.4 Child Safety Media £2000
Resolved: The grant for £2000 was approved.
5.5 Civic Society £250
Resolved: The grant for £250 was approved.
5.6 Friends for Leisure £2000
Resolved: The grant for £2000 was approved.
5.7 Macc Town Ladies FC £2000
Resolved: The grant for £2000 was approved.
5.8 Macc Youth Brass Band £2000
Resolved: The grant for £2000 was approved.
5.9 Maccreate £1995
Resolved: The grant for £1995 was not approved.
5.10 MHA Communities £1700
Resolved: The grant for £1700 was approved.
5.11 St Michaels £2000
Resolved: The grant of £2000 was approved.
5.12 Tytherington Juniors £2000
Resolved: The grant of £2000 was approved.
5.13 Beeyou Support Hive £1050.50
Resolved: The grant of £1050.50 was approved.
6 Grant Updates
6.1 Circus Starr
6.2 Friends of West Park
6.3 My CWA
6.4 P3
6.5 ROAR
6.6 Upton Food Pantry
The reports were noted.
7 Financial Reports
7.1 Spend to Date
Resolved: The spend to date (End Dec) of £723,375 was approved for Full Council 10th March 2024.
7.2 Reports
Resolved: The following reports were noted:
7.2.1 Income and Expenditure
7.2.2 Bank Reconciliation and Receipts and Payments
7.2.3 Detailed Balance Sheet
7.2.4 Authorised Payments
8 Member Audit
The report and recommendations were noted.
9 VAT
To note that the first VAT submission as we are now registered was made at end Jan 25, and we were selected for an audit. The process has shown and with advice from the accountant that it would be best for the Council to move from a cashbook to a purchase ledger system, which we will do from April 1st Jan 25.
10 Date/Time and Place of Next Meeting
The next meeting of the Finance Committee will be held at 7pm on 23rd June 2025 at Macclesfield Town Hall.
Meeting Closed: 8:16pm
Chair: Cllr Dr Ruth Thompson
Clerk: Laura Smith