Finance Commitee
Oversees the council’s budget and spend and makes decisions on grant applications.
Macclesfield Town Council
Finance Committee Agenda 9th March 2020
Agenda for the meeting on 9th March 2020 at 7.00pm at Macclesfield Town Hall.
1. Apologies for Absence
2. Declarations of Interest
The meeting will be adjourned to invite comments and questions from the public.
The meeting will then be reconvened.
3. Minutes of the Meeting of the Finance Committee on 25th November 2019
Action: To approve the minutes as a true record of the meeting
4. Matters Arising From the Minutes
5. Grant Applications
5.1 1st Hurdsfield Scouts – Camping Equipment – £2,000
5.2 East Cheshire NHS Trust (ECHo) – Patient Minibus – £2,000
5.3 Macc Seals – Promotion & Safegraurding – £250
5.4 Northern Chamber Orchestra – Event Venue Hire – £2,000
6. Grant Updates
6.1 Macclesfield Crucial Crew
6.2 SUSO
7. Spend to Date
RESOLVED: That the spend of £157,781.43 is recommended to Council for approval
8. Internal Audit
8.1 Report
8.2 Drafted Recommended Amendments
8.3 2020/21 Business Delivery Plan
9. Member Items
None
10. Date, Time and Place of Next Meeting
The date of the next meeting of the Finance Committee is 7pm, 27th April 2020 at Macclesfield Town Hall
Macclesfield Town Council
Finance Committee Supplementary Agenda 9th March 2020
Supplementary Agenda for the meeting on 9th March 2020 at 7.00pm at Macclesfield Town Hall.
1. Grant Applications
To be heard at 5.5 and 5.6
5.5 Water Street Residents – Planting project – £250
5.6 CYGNETS – Youth performance workshop – £250
Macclesfield Town Council
Finance Committee Minutes 9th March 2020
Minutes for the meeting on 9th March 2020 at 7.00pm at Macclesfield Town Hall.
In attendance:
- Cllr Neil Puttick
- Cllr Alift Harewood MBE
- Cllr Chris Wilcock
1. Apologies for Absence
- Cllr Fiona Wilson
- Cllr Lloyd Roberts
2. Declarations of Interest
None
The meeting will be adjourned to invite comments and questions from the public.
The meeting will then be reconvened.
No members of the public in attendance
3. Minutes of the Meeting of the Finance Committee on 25th November 2019
RESOLVED: The minutes are approved as a true record of the meeting
4. Matters Arising From the Minutes
None
5. Grant Applications
members discussed standard and suitable conditions for grants, such as ensuring buying locally first, seeking wherever possible that products are not sourced on line.
5.1 1st Hurdsfield Scouts – Camping Equipment – £2,000
RESOLVED: That the grant is awarded
5.2 East Cheshire NHS Trust (ECHo) – Patient Minibus – £2,000
RESOLVED: That the application is deferred to the next meeting of the committee, seeking the following queries are responded to:
- Is the patient bus service run via the NHS or the charity?
- Who will be driving the bus (employees? Volunteers?)?
- Where will the bus be stored?
- Will it be a low emissions or electric bus?
- Will it be part of any other community transport project or scheme?
5.3 Macc Seals – Promotion & Safeguarding – £250
RESOLVED: That the grant is awarded, such that the branded clothing must be sourced locally (noting that if this exceeds the submitted budget, the Town Clerk is authorised to approve the additional spend within reason).
5.4 Northern Chamber Orchestra – Event Venue Hire – £2,000
RESOLVED: That the application is deferred until the next meeting as the organisation has already been awarded a grant in this financial year.
SUPPLEMENTARY AGENDA ITEMS
To be heard at 5.5 and 5.6
5.5 Water Street Residents – Planting Project – £250
RESOLVED: That the grant is awarded
5.6 Cygnets – Youth Performance Workshop – £250
RESOLVED: That the grant is awarded
6. Grant Updates
6.1 Macclesfield Crucial Crew
6.2 SUSO
The chair thanked the groups for sending their updates and also thanked them for their work.
7. Spend to Date
RESOLVED: That the spend of £157,781.43 is recommended to Council for approval
8. Internal Audit
8.1 Report
RESOLVED: That the internal audit report is received and its findings recommended to council
8.2 Drafted Recommended Amendments
RESOLVED: That the drafted NALC model governance documents are recommended to council for adoption
8.3 2020/21 Business Delivery Plan
The business plan was discussed and it was requested that the uncommitted spend was highlighted for future versions.
RESOLVED: That the Business Delivery Plan is recommended to Council for adoption.
9. Member Items
None
10. Date, Time and Place of Next Meeting
The date of the next meeting of the Finance Committee is 7pm, 27th April 2020 at Macclesfield Town Hall
Meeting closed at 8.06pm
Chair Cllr Neil Puttick
Clerk Pete Turner