Finance Commitee

Mon 9th Mar 2020, 7:00pm

Oversees the council’s budget and spend and makes decisions on grant applications.

Key Information

Dates

Mon 9th Mar 2020, 7:00pm

In Categories

Finance Committee
Agendas

Macclesfield Town Council

Finance Committee Agenda 9th March 2020

Agenda for the meeting on 9th March 2020 at 7.00pm at Macclesfield Town Hall.

1. Apologies for Absence

2. Declarations of Interest


The meeting will be adjourned to invite comments and questions from the public.

The meeting will then be reconvened.


3. Minutes of the Meeting of the Finance Committee on 25th November 2019

Action: To approve the minutes as a true record of the meeting

4. Matters Arising From the Minutes

5. Grant Applications

5.1 1st Hurdsfield Scouts – Camping Equipment – £2,000

5.2 East Cheshire NHS Trust (ECHo) – Patient Minibus – £2,000

5.3 Macc Seals – Promotion & Safegraurding – £250

5.4 Northern Chamber Orchestra – Event Venue Hire – £2,000

6. Grant Updates

6.1 Macclesfield Crucial Crew

6.2 SUSO

7. Spend to Date

RESOLVED: That the spend of £157,781.43 is recommended to Council for approval

8. Internal Audit

8.1 Report

8.2 Drafted Recommended Amendments

8.3 2020/21 Business Delivery Plan

9. Member Items

None

10. Date, Time and Place of Next Meeting

The date of the next meeting of the Finance Committee is 7pm, 27th April 2020 at Macclesfield Town Hall

Sup. Agendas

Macclesfield Town Council

Finance Committee Supplementary Agenda 9th March 2020

Supplementary Agenda for the meeting on 9th March 2020 at 7.00pm at Macclesfield Town Hall.

1. Grant Applications

To be heard at 5.5 and 5.6

5.5 Water Street Residents – Planting project – £250

5.6 CYGNETS – Youth performance workshop – £250

Minutes

Macclesfield Town Council

Finance Committee Minutes 9th March 2020

Minutes for the meeting on 9th March 2020 at 7.00pm at Macclesfield Town Hall.

In attendance:

  • Cllr Neil Puttick
  • Cllr Alift Harewood MBE
  • Cllr Chris Wilcock

1. Apologies for Absence

  • Cllr Fiona Wilson
  • Cllr Lloyd Roberts

2. Declarations of Interest

None


The meeting will be adjourned to invite comments and questions from the public.

The meeting will then be reconvened.

No members of the public in attendance


3. Minutes of the Meeting of the Finance Committee on 25th November 2019

RESOLVED: The minutes are approved as a true record of the meeting

4. Matters Arising From the Minutes

None

5. Grant Applications

members discussed standard and suitable conditions for grants, such as ensuring buying locally first, seeking wherever possible that products are not sourced on line.

5.1 1st Hurdsfield Scouts – Camping Equipment – £2,000

RESOLVED: That the grant is awarded

5.2 East Cheshire NHS Trust (ECHo) – Patient Minibus – £2,000

RESOLVED: That the application is deferred to the next meeting of the committee, seeking the following queries are responded to:

  • Is the patient bus service run via the NHS or the charity?
  • Who will be driving the bus (employees? Volunteers?)?
  • Where will the bus be stored?
  • Will it be a low emissions or electric bus?
  • Will it be part of any other community transport project or scheme?

5.3 Macc Seals – Promotion & Safeguarding – £250

RESOLVED: That the grant is awarded, such that the branded clothing must be sourced locally (noting that if this exceeds the submitted budget, the Town Clerk is authorised to approve the additional spend within reason).

5.4 Northern Chamber Orchestra – Event Venue Hire – £2,000

RESOLVED: That the application is deferred until the next meeting as the organisation has already been awarded a grant in this financial year.

SUPPLEMENTARY AGENDA ITEMS

To be heard at 5.5 and 5.6

5.5 Water Street Residents – Planting Project – £250

RESOLVED: That the grant is awarded

5.6 Cygnets – Youth Performance Workshop – £250

RESOLVED: That the grant is awarded

6. Grant Updates

6.1 Macclesfield Crucial Crew

6.2 SUSO

The chair thanked the groups for sending their updates and also thanked them for their work.

7. Spend to Date

RESOLVED: That the spend of £157,781.43 is recommended to Council for approval

8. Internal Audit

8.1 Report

RESOLVED: That the internal audit report is received and its findings recommended to council

8.2 Drafted Recommended Amendments

RESOLVED: That the drafted NALC model governance documents are recommended to council for adoption

8.3 2020/21 Business Delivery Plan

The business plan was discussed and it was requested that the uncommitted spend was highlighted for future versions.

RESOLVED: That the Business Delivery Plan is recommended to Council for adoption.

9. Member Items

None

10. Date, Time and Place of Next Meeting

The date of the next meeting of the Finance Committee is 7pm, 27th April 2020 at Macclesfield Town Hall

Meeting closed at 8.06pm

Chair Cllr Neil Puttick

Clerk Pete Turner

Back to all Council Meetings