Full Council
Manage the strategic delivery of all of the council’s activities.
Macclesfield Town Council
Full Council Agenda 7th October 2019
Agenda of the meeting of Macclesfield Town Council held 7th October 2019 at 7pm at Macclesfield Town Hall.
1. Apologies for Absence
2. Declarations of Interest
The meeting will be adjourned for public comments and questions. The meeting will then be reconvened.
3. Minutes of the Meeting of Full Council 15th July 2019
Action: To approve the minutes as true record of the meeting
4. Matters Arising From the Minutes of 15th July 2019
5. Minutes of the Planning Committee
5.1 Minutes of the Planning Committee 19/07/19
5.2 Minutes of the Planning Committee 06/09/19
Action: To note the minutes of this committee.
6. Minutes of the Finance Committee
6.1 Minutes of the Finance Committee 08/07/19
6.2 Matters Arising From the Finance Committee 08/07/19
i. Financial Regulations
Action: To approve the Financial Regulations as recommended by the Finance Committee
ii. Financial Risk Assessment
Action: To approve the Financial Risk Assessment as recommended by the Finance Committee
6.3 Draft Minutes of the Finance Committee 16/9/19
Action: To note the minutes & draft minutes
7. Minutes of the Services Committee
7.1 Minutes of the Services Committee 22/07/19
7.2 Matters Arising: South Park Pavilion
RESOLVED:
That this committee recommends to Council to express interest in the transfer of the South Park Pavilion building freehold from Cheshire East Council to Macclesfield Town Council, in principle and subject to detailed terms and feasibility to be agreed and approved by council, with the aim to reinstate a viable park pavilion, delivered with a to be agreed funding mix.
Action: To consider the recommendation of the Services Committee
7.3 Draft Minutes of the Services Committee 09/09/19
Action: To note the minutes and draft minutes
8. Community Delivery
8.1 Macclesfield Community Artspace
Action: To consider the funding request of £16,175
8.2 Citizens’ Advice Bureau
Action: To note the 2019/20 Quarter 1 report
8.3 Disability Information Bureau Community Transport
Action: To consider the submitted proposal
9. Open Forum Meeting 04/09/19
Action: To receive the notes and consider any associated actions
10. Town Council Strategy 2019 – 2023
Action: To consider the adoption of the draft Council Strategy for 2019 to 2023
11. Governance Review
11.1 Grants Policy
11.2 Equality Policy
11.3 Quality Policy
11.4 Retention Schedule
11.5 Employee Handbook
11.6 ICT Policy
11.7 Information & Data Protection Policy
11.8 Customer Care Policy
11.9 Mayor’s Civic Award Policy
11.10 Whistleblowing Policy
11.11 Information Security Policy
11.12 Internet, Email & Social Media Policy
Action: To consider the governance documents and any suggested amendments as part of the rolling review of the council’s governance.
12. 2020/21 Budget Setting
Action: To note the most recent version of the draft budget for 2020/21 and that all members are invited to Finance Committee on 25th November 2019, at which the final draft will be agreed prior to Council consideration and adoption.
13. Spend to Date
Action: To approve the spend of £94,833.21 as recommended by the Finance Committee
14. Conclusion of Audit 2018/19
Action: To receive and approve the external auditor’s report and conclusion of audit for 2018/19
15. Member Items
15.1 Raise Awareness of Licencing Applications & How This Council Can Respond
Lead: Cllr Liz Braithwaite
15.2 Consideration of a Town-Wide Mailshot to All Residences Relating to Local Planning Policy
Lead: Cllr Liz Braithwaite
16. Correspondence
None
17. Date, Time and Place of Next Meeting
The date of the next meeting of Macclesfield Town Council is at 7pm, 9th December 2019, at Macclesfield Town Hall.
Macclesfield Town Council
Full Council Minutes 7th October 2019
Minutes of the meeting of Macclesfield Town Council held 7th October 2019 at 7pm at Macclesfield Town Hall.
In attendance:
- Cllr Janet Jackson MBE
- Cllr David Edwardes
- Cllr Chris Wilcock
- Cllr Fiona Wilson
- Cllr Liz Braithwaite
- Cllr Alift Harewood MBE
- Cllr Sarah Bennet Wake
- Cllr Mick Warren
- Cllr Neil Puttick
1. Apologies for Absence
- Cllr Fin Shenton
- Cllr Dom Sexton
- Cllr Lloyd Roberts
2. Declarations of Interest
Cllr Puttick declared a non-pecuniary interest Agenda Item 8.1 as an active participant
Cllr Puttick declared a non-pecuniary interest in Agenda Item 7.2 as a user of South Park
Cllr Braithwaite declared a non-pecuniary interest in Agenda Item 8.3 as a trustee of DIB
The meeting was adjourned for public comments and questions.
1. Cllr (CEC) Brian Puddicombe
Re Agenda Item 7.2 – South Park Pavilion
Cllr Puddicombe represented to the council that he welcomes the wishes of the proposal to transfer the Pavilion to this council. Cllr Puddicombe went on to express some insight in to the valuable activities and events that take place at the park, the hard work of the park friends’ group, SPark and the broad interest in the park from the community.
2. Ross Linus
Extinction Rebellion
Ms Linus presented a speech on behalf of Extinction Rebellion setting out the aims of the group, their hopes for local and national government action and the importance of meaningful action by authorities as a matter of urgency.
3. Will McKellar
Citizens’ Advice Bureau
Mr McKellar outlined the achievements of the CAB over the past year (over 300 individual clients in Macclesfield; nearly 10,000 individual issues; and £1.5million increased income for clients in Macclesfield).
4. Diana Hamilton
Macclesfield Community Artspace
In relation to Agenda Item 8.1, Ms Hamilton gave a detailed overview of the work and engagement of Artspace in Macclesfield, including identifying user groups, projects and work carried out supporting council events and projects.
The meeting was then be reconvened.
3. Minutes of the Meeting of Full Council 15th July 2019
RESOLVED: That the minutes are approved as a true record of the meeting
4. Matters Arising From the Minutes of 15th July 2019
Relating to vacant housing units in Macclesfield – to update the council on a request for a briefing on vacant houses and the Cheshire East Council strategy to deal with them, the council was informed that Cheshire East Council is carrying out a review of this service area and will be able to brief members following completion of that review, expected to be early in the new year.
5. Minutes of the Planning Committee
5.1 Minutes of the Planning Committee 19/07/19
5.2 Minutes of the Planning Committee 06/09/19
Minutes noted.
6. Minutes of the Finance Committee
6.1 Minutes of the Finance Committee 08/07/19
6.2 Matters Arising From the Finance Committee 08/07/19
i. Financial Regulations
RESOLVED: That the Financial Regulations are approved
ii. Financial Risk Assessment
RESOLVED: That the Financial Risk Assessment is approved
6.3 Draft Minutes of the Finance Committee 16/9/19
Minutes & draft minutes noted
7. Minutes of the Services Committee
7.1 Minutes of the Services Committee 22/07/19
7.2 Matters Arising: South Park Pavilion
[It was clarified that this item relates to the below meeting minutes at 7.3]
RESOLVED:
That this Council expresses interest in the transfer of the South Park Pavilion building freehold from Cheshire East Council to Macclesfield Town Council, in principle and subject to detailed terms and feasibility to be agreed and approved by council, with the aim to reinstate a viable park pavilion, delivered with a to be agreed funding mix.
7.3 Draft Minutes of the Services Committee 09/09/19
Minutes and draft minutes noted
8. Community Delivery
8.1 Macclesfield Community Artspace
RESOLVED:
That this council awards a grant of £6,000 with the balance (£10,175) of the requested funding approved subject to confirmation of matched funding.
8.2 Citizens’ Advice Bureau
2019/20 Quarter 1 report noted
8.3 Disability Information Bureau Community Transport
RESOLVED: That the item is resolved seeking additional clarification as to:
- The exact funding required and the detail of the financial requirements and funding of the service
- Pricing structure of the service
- The target audience of user groups.
9. Open Forum Meeting 04/09/19
The notes were received. The positivity of the meeting was commented on and that issues relating to Cheshire East Council have been submitted to the relevant Portfolio Holder and/or director.
10. Town Council Strategy 2019 – 2023
RESOLVED: That the Council Strategy for 2019-2023 is approved with the following amendments:
- That council aims to appoint a lead councillor Champion for each of the key themes
- Under Section 10 – Leisure – in both the Issue Matrix and Delivery Strategy include after ‘Promoting activities and events in the town’ add ‘e.g. parkrun and junior parkrun’
- Under Section 10 – Leisure – in both the Issue Matrix and Delivery Strategy include after ‘Seeking to deliver etc.’ add ‘e.g. Park Fit and Pram Fit’
- Under Section 11 – Council Identity and Communication – in both the Issue Matrix and Delivery Strategy include after ‘Provision of regular digital updates’ add ‘including the advertising and reporting of Council run and Council sponsored events on Facebook.’
- Under Section 11 – Council Identity and Communication – in both the Issue Matrix and Delivery Strategy include after ‘Press releases etc.’ add ‘and on Facebook.’
11. Governance Review
11.1 Grants Policy
11.2 Equality Policy
11.3 Quality Policy
11.4 Retention Schedule
11.5 Employee Handbook
11.6 ICT Policy
11.7 Information & Data Protection Policy
11.8 Customer Care Policy
11.9 Mayor’s Civic Award Policy
11.10 Whistleblowing Policy
11.11 Information Security Policy
11.12 Internet, Email & Social Media Policy
RESOLVED: That the above listed governance documents are approved
12. 2020/21 Budget Setting
The most recent version of the draft budget for 2020/21 is noted and that all members are invited to Finance Committee on 25th November 2019, at which the final draft will be agreed prior to Council consideration and adoption.
13. Spend to Date
RESOLVED: That the spend of £94,833.21 is approved
14. Conclusion of Audit 2018/19
RESOLVED: That the external auditor’s report and conclusion of audit for 2018/19 is received and approved.
15. Member Items
15.1 Raise Awareness of Licencing Applications & How This Council Can Respond
RESOLVED: That the council website is updated to include a drop-down heading relating to licencing applications leading to a page with some licencing information and a link to the Cheshire East Licencing page displaying current licencing application.
15.2 Consideration of a Town-Wide Mailshot to All Residences Relating to Local Planning Policy
RESOLVED: That the consideration of the proposal is deferred to the next meeting of council.
16. Correspondence
None
17. Date, Time and Place of Next Meeting
The date of the next meeting of Macclesfield Town Council is at 7pm, 9th December 2019, at Macclesfield Town Hall.
Meeting closed at 8.14pm
Chair Cllr Janet Jackson MBE
Clerk Pete Turner