Full Council
Manage the strategic delivery of all of the council’s activities.
Macclesfield Town Council
Full Council Agenda 8th October 2018
Agenda of the meeting of Macclesfield Town Council to be held 8th October 2018 at 7pm at Macclesfield Town Hall.
1. Apologies for Absence
2. Declarations of Interest
The meeting will be adjourned for public comments and questions.
There will be a presentation from Martin Smith regarding a proposed Macclesfield Lifestyle Sports Centre
Following which, the meeting will then be reconvened.
3. Minutes of the Meeting of Full Council 4thjune 2018
Action: To approve the minutes of the previous meeting as a true record
4. Minutes of the Planning Committee
4.1 Minutes of the Planning Committee 18/05/18
4.2 Minutes of the Planning Committee 08/06/18
4.3 Minutes of the Planning Committee 29/06/18
4.4 Minutes of the Planning Committee 23/07/18
4.5 Minutes of the Planning Committee 23/07/18
4.6 Draft Minutes of the Planning Committee 28/09/18
Action: To note the minutes and draft minutes
5. Minutes of the Finance Committee
5.1 Minutes of the Finance Committee 09/07/18
5.2 Draft Minutes of the Finance Committee 17/09/08
Action: To note the minutes and draft minutes
6. Minutes of the Services Committee
6.1 Minutes of the Services Committee 07/07/18
6.2 Draft Minutes of the Services Committee 10/09/18
Action: To note the minutes and draft minutes
7. Community Service Delivery
7.1 Macclesfield Local Policing Unit
7.2 Disability Information Bureau (Dib)
Action: To consider submitted update information and recommendations.
8. Silk Friendship Association Project
Action: To note the update and associated minutes of meetings and to consider any recommendations submitted
9. Car Parks
Action: To note the update on the current position and to consider any actions or recommendations
10. Public Toilets& Facilities
10.1 Town Centre Provision
Action: To consider the recommendation from Services Committee to seek to progress the provision of a new toilet facility in the town centre.
10.2 Changing Places
Action: To consider the request to fund the capital costs of provision of a changing places fully accessible facility at Shopmobility.
11. Town Ranger
Action: To consider the recommendation of the Services Committee to pilot a town ranger service delivered through an external partnership with ANSA
12. Town Centre Regeneration
Action: To note the update on the current position and to consider any recommendations
13. New Homes Bonus
Action: To note the update on the current position and to consider any recommendations
14. Audit
Action: To approve the external audit for 2017/18
15. Spend to Date
Action: To approve the cash reconciliation and payments of £134,848.43 as recommended by the Finance Committee.
16. Governance Review
16.1 Standing Orders- Review
16.2 Financial Regulations- Review
16.3 Finance Committee Terms of Reference- Review
16.4 Financial Risk Assessment- Review
16.5 Grants Policy- Review
16.6 Customer Care Policy–New Policy
16.7 Continuity Plan–New Policy
16.8 Information Security Policy–New Policy
16.9 Internet Email and Social Media Policy–New Policy
16.10 Mayor’s Civic Award Policy–Review
16.11 Whistleblowing Policy–New Policy
16.12 Diversity & Inclusion Policy–New Policy
16.13 Employee Handbook(amended)–Review
16.14 Information & Data Protection Policy – New Policy
16.15 ICT Policy – New Policy
Action: To review and consider the amended and new policies for formal adoption by the council
17. Budget Setting
Action: To note and consider the draft budget (Version 4) and the budget setting schedule
18. Member Items
18.1 – Annual Macclesfield Music Concert/festival
Cllr Liz Durham – To consider a local music festival for local performers
Action: To consider member items submitted prior to the meeting
19. Correspondence
19.1 Morton Hall Community Centre
Action: To consider and note any formal correspondence received by the council
20. Date, Time and Place of Next Meeting
The date of the next meeting of Macclesfield Town Council is 7pm, 10th December 2018, at Macclesfield Town Hall.
Macclesfield Town Council
Full Council Minutes 8th October 2018
Minutes of the meeting of Macclesfield Town Council held 8th October 2018 at 7pm at Macclesfield Town Hall.
In attendance:
- Cllr Adam Schofield
- Cllr Matt Sharrocks
- Cllr Liz Durham
- Cllr Alift Harewood MBE
- Cllr Janet Jackson MBE
- Cllr Ainsley Arnold
- Cllr Gareth Jones
- Cllr Beverley Dooley
- Cllr Neil Puttick
1. Apologies for Absence
- Cllr Philip Bolton
- Cllr Chris Andrew
- Cllr Martin Hardy
2. Declarations of Interest
Cllr Puttick- Item 13 – as a member of a community group that may seek to apply for funds from the NHB.
The meeting was adjourned for public comments and questions.
There was a presentation from Martin Smith regarding a proposed Macclesfield Lifestyle Sports Centre. Mr Smith gave a detailed insight into the principles behind the scheme, identifying possible locations and added benefits to town centre regeneration. Members sought clarification relating to the business case and the team behind the delivery of the project.
Mr Smith was thanked for his time and the information and councillors requested a digital copy of the presentation and any supporting information.
Following which, the meeting was reconvened.
3. Minutes of the Meeting of Full Council 4thjune 2018
RESOLVED: That the minutes are approved as a true record of the meeting
4. Minutes of the Planning Committee
4.1 Minutes of the Planning Committee 18/05/18
4.2 Minutes of the Planning Committee 08/06/18
4.3 Minutes of the Planning Committee 29/06/18
4.4 Minutes of the Planning Committee 23/07/18
4.5 Minutes of the Planning Committee 07/09/18
4.6 Draft Minutes of the Planning Committee 28/09/18
Cllr Harewood requested that her comments relating to the retirement home application considered at the meeting of 28/9/18 be noted in the minutes for that meeting.
The minutes and draft minutes were noted
5. Minutes of the Finance Committee
5.1 Minutes of the Finance Committee 09/07/18
5.2 Draft Minutes of the Finance Committee 17/09/08
The minutes and draft minutes were noted
6. Minutes of the Services Committee
6.1 Minutes of the Services Committee 07/07/18
6.2 Draft Minutes of the Services Committee 10/09/18
The minutes and draft minutes were noted
7. Community Service Delivery
7.1 Macclesfield Local Policing Unit (Lpu)
An update report from the LPU Chief Inspector was circulated at the meeting. Cllr Harewood wished it noting that a PCSO was now a regular site on the Weston estate.
7.2 Disability Information Bureau (Dib)
The appointment of a new funding officer was noted.
8. Silk Friendship Association Project
The work of the working group and the plans for a Chinese New Year celebration event were noted.
9. Car Parks
The update was noted and the ambition for the devolution of car parks was restated.
10. Public Toilets& Facilities
10.1 Town Centre Provision
Members expressed support for the provision of new facilities. It was noted that the collation of the budget review (report pending) indicated strong support for additional provision of public toilets in the town centre.
RESOLVED:
- That, subject to permissions, a new facility is provided in the town centre, based on the competitive tender received, drawing on committed reserves for a public toilet facility
- That the 2019/20 budget is so informed to provide for revenue budget for the maintenance of the facility.
10.2 Changing Places
Members expressed clear support for the provision of this facility. A decision was deferred seeking the following clarification:
- That funding will be provided exclusive of VAT
- That the costing figures are confirmed in quotes rather than estimates to any extent possible
- That the facility will be opened on Treacle Market Sundays
- That there will be no requirement for the council to fund ongoing/revenue costs relating to the facility. i. That the service is included in the draft budget for 2019/20
- That, subject to adoption of the 2019/20 budget, the Town Clerk is to negotiate terms with ANSA for the provision of this service as of April 2019.
11. Town Ranger
Members expressed support for the provision of this service and the results of recent consultations indicate resident support for an augmented townscape maintenance service. Members also highlighted the need for people to be reminded that their litter is their responsibility and there could be an educational aspect to the service or supporting the service. Members expressed that the service will be good for civic pride, can offer some cover for all of the town, including town centre back streets and good maintenance will deter vandalism, which can proliferate when not addressed promptly. It was also clarified that the service uniform and vehicle should be clearly identified as Macclesfield Town Council.
RESOLVED:
- That the service is included in the draft budget for 2019/20
- That, subject to adoption of the 2019/20 budget, the Town Clerk is to negotiate terms with ANSA for the provision of this service as of April 2019.
12. Town Centre Regeneration
The update report was noted and the Town Clerk is directed to contact Cheshire East Council to seek written confirmation that reported capital funding for town centre regeneration is committed and ringfenced within Cheshire East Council budgets.
13. New Homes Bonus (NHB)
The update information and report was noted.
14. Audit
RESOLVED: That the external audit for 2017/18 is received and approved.
15. Spend to Date
RESOLVED: That the cash reconciliation and payments of £134,848.43 are approved
16. Governance Review
16.1 Standing Orders
RESOLVED: The reviewed policy was approved and adopted
16.2 Financial Regulations
RESOLVED: The reviewed policy was approved and adopted
16.3 Finance Committee Terms of Reference
RESOLVED: The reviewed policy was approved and adopted
16.4 Financial Risk Assessment
RESOLVED: The reviewed policy was approved and adopted
16.5 Grants Policy
RESOLVED: The reviewed policy was approved and adopted
16.6 Customer Care Policy
RESOLVED: The policy was approved and adopted
16.7 Continuity Plan
RESOLVED: The policy was approved and adopted
16.8 Information Security Policy
RESOLVED: The policy was approved and adopted
16.9 Internet Email and Social Media Policy
RESOLVED: The policy was approved and adopted
16.10 Mayor’s Civic Award Policy
RESOLVED: The reviewed policy was approved and adopted
16.11 Whistleblowing Policy
RESOLVED: The policy was approved and adopted
16.12 Diversity & Inclusion Policy
RESOLVED: The policy was approved and adopted
16.13 Employee Handbook
RESOLVED: The reviewed policy was approved and adopted
16.14 Information & Data Protection Policy
RESOLVED: The policy was approved and adopted
16.15 ICT Policy
RESOLVED: The policy was approved and adopted
17. Budget Setting
The draft 2019/20 budget v4 and the schedule for review and consideration was noted
18. Member Items
18.1 – Annual Macclesfield Music Concert/festival
Cllr Durham introduced the aim to provide an event that focussed on local music talent and talent from around the area and as well as different forms of music, seeking member support to develop the idea.
Members expressed support for the idea, agreeing that Cllr Durham should work with the Community Engagement Officer to develop an event (or groups of events) for the summer of 2019. The plans to reported back to members for consideration.
It was also suggested that a regular Friday evening event in Market Place would be welcomed. This requires some highways consideration but members expressed support for the idea subject to detail on delivery.
19. Correspondence
19.1 Morton Hall Community Centre
The Town Clerk is directed to reply to inform the correspondent of the appropriate route to seek formal funding from the council.
20. Date, Time and Place of Next Meeting
The date of the next meeting of Macclesfield Town Council is 7pm, 10th December 2018, at Macclesfield Town Hall.
Meeting closed at 8.26pm
Chair Cllr Adam Schofield
Clerk Pete Turner