Full Council

Mon 8th Oct 2018, 7:00pm

Manage the strategic delivery of all of the council’s activities.

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Dates

Mon 8th Oct 2018, 7:00pm

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Full Council
Agendas

Macclesfield Town Council

Full Council Agenda 8th October 2018

Agenda of the meeting of Macclesfield Town Council to be held 8th October 2018 at 7pm at Macclesfield Town Hall.

1. Apologies for Absence

2. Declarations of Interest


The meeting will be adjourned for public comments and questions.

There will be a presentation from Martin Smith regarding a proposed Macclesfield Lifestyle Sports Centre

Following which, the meeting will then be reconvened.


3. Minutes of the Meeting of Full Council 4thjune 2018

Action: To approve the minutes of the previous meeting as a true record

4. Minutes of the Planning Committee

4.1 Minutes of the Planning Committee 18/05/18

4.2 Minutes of the Planning Committee 08/06/18

4.3 Minutes of the Planning Committee 29/06/18

4.4 Minutes of the Planning Committee 23/07/18

4.5 Minutes of the Planning Committee 23/07/18

4.6 Draft Minutes of the Planning Committee 28/09/18

Action: To note the minutes and draft minutes

5. Minutes of the Finance Committee

5.1 Minutes of the Finance Committee 09/07/18

5.2 Draft Minutes of the Finance Committee 17/09/08

Action: To note the minutes and draft minutes

6. Minutes of the Services Committee

6.1 Minutes of the Services Committee 07/07/18

6.2 Draft Minutes of the Services Committee 10/09/18

Action: To note the minutes and draft minutes

7. Community Service Delivery

7.1 Macclesfield Local Policing Unit

7.2 Disability Information Bureau (Dib)

Action: To consider submitted update information and recommendations.

8. Silk Friendship Association Project

Action: To note the update and associated minutes of meetings and to consider any recommendations submitted

9. Car Parks

Action: To note the update on the current position and to consider any actions or recommendations

10. Public Toilets& Facilities

10.1 Town Centre Provision

Action: To consider the recommendation from Services Committee to seek to progress the provision of a new toilet facility in the town centre.

10.2 Changing Places

Action: To consider the request to fund the capital costs of provision of a changing places fully accessible facility at Shopmobility.

11. Town Ranger

Action: To consider the recommendation of the Services Committee to pilot a town ranger service delivered through an external partnership with ANSA

12. Town Centre Regeneration

Action: To note the update on the current position and to consider any recommendations

13. New Homes Bonus

Action: To note the update on the current position and to consider any recommendations

14. Audit

Action: To approve the external audit for 2017/18

15. Spend to Date

Action: To approve the cash reconciliation and payments of £134,848.43 as recommended by the Finance Committee.

16. Governance Review

16.1 Standing Orders- Review

16.2 Financial Regulations- Review

16.3 Finance Committee Terms of Reference- Review

16.4 Financial Risk Assessment- Review

16.5 Grants Policy- Review

16.6 Customer Care Policy–New Policy

16.7 Continuity Plan–New Policy

16.8 Information Security Policy–New Policy

16.9 Internet Email and Social Media Policy–New Policy

16.10 Mayor’s Civic Award Policy–Review

16.11 Whistleblowing Policy–New Policy

16.12 Diversity & Inclusion Policy–New Policy

16.13 Employee Handbook(amended)–Review

16.14 Information & Data Protection Policy – New Policy

16.15 ICT Policy – New Policy

Action: To review and consider the amended and new policies for formal adoption by the council

17. Budget Setting

Action: To note and consider the draft budget (Version 4) and the budget setting schedule

18. Member Items

18.1 – Annual Macclesfield Music Concert/festival

Cllr Liz Durham – To consider a local music festival for local performers

Action: To consider member items submitted prior to the meeting

19. Correspondence

19.1 Morton Hall Community Centre

Action: To consider and note any formal correspondence received by the council

20. Date, Time and Place of Next Meeting

The date of the next meeting of Macclesfield Town Council is 7pm, 10th December 2018, at Macclesfield Town Hall.

Minutes

Macclesfield Town Council

Full Council Minutes 8th October 2018

Minutes of the meeting of Macclesfield Town Council held 8th October 2018 at 7pm at Macclesfield Town Hall.

In attendance:

  • Cllr Adam Schofield
  • Cllr Matt Sharrocks
  • Cllr Liz Durham
  • Cllr Alift Harewood MBE
  • Cllr Janet Jackson MBE
  • Cllr Ainsley Arnold
  • Cllr Gareth Jones
  • Cllr Beverley Dooley
  • Cllr Neil Puttick

1. Apologies for Absence

  • Cllr Philip Bolton
  • Cllr Chris Andrew
  • Cllr Martin Hardy

2. Declarations of Interest

Cllr Puttick- Item 13 – as a member of a community group that may seek to apply for funds from the NHB.


The meeting was adjourned for public comments and questions.

There was a presentation from Martin Smith regarding a proposed Macclesfield Lifestyle Sports Centre. Mr Smith gave a detailed insight into the principles behind the scheme, identifying possible locations and added benefits to town centre regeneration. Members sought clarification relating to the business case and the team behind the delivery of the project.

Mr Smith was thanked for his time and the information and councillors requested a digital copy of the presentation and any supporting information.

Following which, the meeting was reconvened.


3. Minutes of the Meeting of Full Council 4thjune 2018

RESOLVED: That the minutes are approved as a true record of the meeting

4. Minutes of the Planning Committee

4.1 Minutes of the Planning Committee 18/05/18

4.2 Minutes of the Planning Committee 08/06/18

4.3 Minutes of the Planning Committee 29/06/18

4.4 Minutes of the Planning Committee 23/07/18

4.5 Minutes of the Planning Committee 07/09/18

4.6 Draft Minutes of the Planning Committee 28/09/18

Cllr Harewood requested that her comments relating to the retirement home application considered at the meeting of 28/9/18 be noted in the minutes for that meeting.

The minutes and draft minutes were noted

5. Minutes of the Finance Committee

5.1 Minutes of the Finance Committee 09/07/18

5.2 Draft Minutes of the Finance Committee 17/09/08

The minutes and draft minutes were noted

6. Minutes of the Services Committee

6.1 Minutes of the Services Committee 07/07/18

6.2 Draft Minutes of the Services Committee 10/09/18

The minutes and draft minutes were noted

7. Community Service Delivery

7.1 Macclesfield Local Policing Unit (Lpu)

An update report from the LPU Chief Inspector was circulated at the meeting. Cllr Harewood wished it noting that a PCSO was now a regular site on the Weston estate.

7.2 Disability Information Bureau (Dib)

The appointment of a new funding officer was noted.

8. Silk Friendship Association Project

The work of the working group and the plans for a Chinese New Year celebration event were noted.

9. Car Parks

The update was noted and the ambition for the devolution of car parks was restated.

10. Public Toilets& Facilities

10.1 Town Centre Provision

Members expressed support for the provision of new facilities. It was noted that the collation of the budget review (report pending) indicated strong support for additional provision of public toilets in the town centre.

RESOLVED:

  1. That, subject to permissions, a new facility is provided in the town centre, based on the competitive tender received, drawing on committed reserves for a public toilet facility
  2. That the 2019/20 budget is so informed to provide for revenue budget for the maintenance of the facility.

10.2 Changing Places

Members expressed clear support for the provision of this facility. A decision was deferred seeking the following clarification:

  1. That funding will be provided exclusive of VAT
  2. That the costing figures are confirmed in quotes rather than estimates to any extent possible
  3. That the facility will be opened on Treacle Market Sundays
  4. That there will be no requirement for the council to fund ongoing/revenue costs relating to the facility. i. That the service is included in the draft budget for 2019/20
  5. That, subject to adoption of the 2019/20 budget, the Town Clerk is to negotiate terms with ANSA for the provision of this service as of April 2019.

11. Town Ranger

Members expressed support for the provision of this service and the results of recent consultations indicate resident support for an augmented townscape maintenance service. Members also highlighted the need for people to be reminded that their litter is their responsibility and there could be an educational aspect to the service or supporting the service. Members expressed that the service will be good for civic pride, can offer some cover for all of the town, including town centre back streets and good maintenance will deter vandalism, which can proliferate when not addressed promptly. It was also clarified that the service uniform and vehicle should be clearly identified as Macclesfield Town Council.

RESOLVED:

  1. That the service is included in the draft budget for 2019/20
  2. That, subject to adoption of the 2019/20 budget, the Town Clerk is to negotiate terms with ANSA for the provision of this service as of April 2019.

12. Town Centre Regeneration

The update report was noted and the Town Clerk is directed to contact Cheshire East Council to seek written confirmation that reported capital funding for town centre regeneration is committed and ringfenced within Cheshire East Council budgets.

13. New Homes Bonus (NHB)

The update information and report was noted.

14. Audit

RESOLVED: That the external audit for 2017/18 is received and approved.

15. Spend to Date

RESOLVED: That the cash reconciliation and payments of £134,848.43 are approved

16. Governance Review

16.1 Standing Orders

RESOLVED: The reviewed policy was approved and adopted

16.2 Financial Regulations

RESOLVED: The reviewed policy was approved and adopted

16.3 Finance Committee Terms of Reference

RESOLVED: The reviewed policy was approved and adopted

16.4 Financial Risk Assessment

RESOLVED: The reviewed policy was approved and adopted

16.5 Grants Policy

RESOLVED: The reviewed policy was approved and adopted

16.6 Customer Care Policy

RESOLVED: The policy was approved and adopted

16.7 Continuity Plan

RESOLVED: The policy was approved and adopted

16.8 Information Security Policy

RESOLVED: The policy was approved and adopted

16.9 Internet Email and Social Media Policy

RESOLVED: The policy was approved and adopted

16.10 Mayor’s Civic Award Policy

RESOLVED: The reviewed policy was approved and adopted

16.11 Whistleblowing Policy

RESOLVED: The policy was approved and adopted

16.12 Diversity & Inclusion Policy

RESOLVED: The policy was approved and adopted

16.13 Employee Handbook

RESOLVED: The reviewed policy was approved and adopted

16.14 Information & Data Protection Policy

RESOLVED: The policy was approved and adopted

16.15 ICT Policy

RESOLVED: The policy was approved and adopted

17. Budget Setting

The draft 2019/20 budget v4 and the schedule for review and consideration was noted

18. Member Items

18.1 – Annual Macclesfield Music Concert/festival

Cllr Durham introduced the aim to provide an event that focussed on local music talent and talent from around the area and as well as different forms of music, seeking member support to develop the idea.

Members expressed support for the idea, agreeing that Cllr Durham should work with the Community Engagement Officer to develop an event (or groups of events) for the summer of 2019. The plans to reported back to members for consideration.

It was also suggested that a regular Friday evening event in Market Place would be welcomed. This requires some highways consideration but members expressed support for the idea subject to detail on delivery.

19. Correspondence

19.1 Morton Hall Community Centre

The Town Clerk is directed to reply to inform the correspondent of the appropriate route to seek formal funding from the council.

20. Date, Time and Place of Next Meeting

The date of the next meeting of Macclesfield Town Council is 7pm, 10th December 2018, at Macclesfield Town Hall.

Meeting closed at 8.26pm

Chair Cllr Adam Schofield

Clerk Pete Turner

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