Full Council
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Macclesfield Town Council
Full Council Meeting Agenda 14th June 2021
Agenda of the meeting of Macclesfield Town Council held 14th June 2021 at 7pm at Macclesfield Town Hall.
1. Apologies for Absence
2. Declarations of Interest
The meeting will be adjourned to invite comments and questions from the public.
The meeting will then be reconvened.
NOTE:
If you would like to speak during public session, please email clerk@macclesfield-tc.gov.uk by 5pm on Thursday 10th June 2021. Every practicable effort will be made to try and arrange your inclusion.
If you would like to submit a written statement, please submit your statement for inclusion and circulation to the committee to clerk@macclesfield-tc.gov.uk by 5pm on Thursday 10th June 2021.
3. Minutes of the meeting of the Annual Parish Meeting 17th May 2021
Action: To approve the minutes as a true record of the meeting
4. Matters Arising from the minutes of 17th May 2021
5. Minutes of the Planning Committee
5.1 Minutes of the Planning Committee 09/04/21
5.2 Minutes of the Planning Committee 30/04/21
5.3 Draft Minutes of the Planning Committee 21/05/21
To note the minutes
Matters Arising
5.4 Update of Conservation Area Appraisal and Character Assessment ITT
6. Minutes of the Finance committee
6.1 Draft minutes of Finance Committee 26/04/2021
To note the minutes
Matters Arising
6.2 Spend to Date
Action: To approve the 2020/21 spend to date of (end of APR 21) of £98,039.
7. Minutes of the Services Committee
7.1 Draft minutes of the Services Committee 12/04/21
To note the minutes
Matters Arising
8. Community Delivery
8.1 CEC Enforcement
8.2 Citizens Advice Bureau
Action: To note the 2020/21 Quarter 4 report
8.3 CCTV
To note the report provided by CEC CCTV.
9. Governance Review
9.1 Council ToR.
9.2 Grants over £2000 Policy(new).
9.3 Internet Email and Social Media Policy.
9.4 Mayor’s Handbook.
9.5 DBS Certificate Handling Policy.
9.6 Sustainability Policy
9.7 Bring Your Own Device Policy
10. Annual Parish Meeting
10.1 Minutes
To approve the minutes.
10.2 Proposal
To discuss: Can Macclesfield Town Council insist that Cheshire East Council do an updated Environmental Impact Assessment on the impact to Macclesfield if Congleton, Bollington or Poynton household waste centres were to shut.
11. Town Centre Recovery Group
To note the report.
12. Eco Summit 2021
To note the report.
13. Freedom of the Town
Action: To approve the amended proposal.
14. Middlewood Way Lights
Action: To approve the amended proposal.
15. Title Register- Birtles Rd Allotments
Action: To consider the attached proposal.
16. Member Items
17. Correspondence
18. Date, time and place of next meeting
The date of the next meeting Council will be 20th September 2021 at 7pm at Macclesfield Town Hall.
Macclesfield Town Council
Full Council Supplementary Agenda 14th June 2021
Supplementary Agenda for the meeting to be held on 14th June 2021 at 7pm in Macclesfield Town Hall.
To be added to the agenda after item 15 of the main meeting agenda
1. Christmas Lights ITT
ACTION: To consider the report and proposal.
Macclesfield Town Council
Full Council Minutes 14th June 2021
Minutes of the meeting of Macclesfield Town Council Annual Parish Council Meeting held on 14th June at 7pm.
In attendance:
- Cllr Chris Wilcock
- Cllr Mick Warren
- Cllr Alift Harewood MBE
- Cllr Fiona Wilson
- Cllr Neil Puttick
- Cllr Mike Hutchison
- Cllr David Edwardes
- Cllr Sandy Livingstone
1. Apologies for Absence
- Cllr Lloyd Roberts
- Cllr Sarah Bennett-Wake
- Cllr Janet Jackson MBE
- Cllr Fin Shenton
2. Declarations of Interest
Cllr David Edwardes declared a non-pecuniary interest in agenda item 9.4 as a Governor of Kings School.
Cllr Warren declared a non-pecuniary interest in agenda item 10.2 as the CEC Chair of the Environment and Communities Committee.
The meeting was adjourned allowing for public comments and questions.
Ruth Thompson spoke on ‘local green spaces’ highlighting that with the Town Centre Conservation Area Appraisal and the SADPD now could be the time to consider if Macclesfield can designate Local Green Space that can be protected like green belt. In order to do this the space has to be close to the community it serves and be demonstrably ‘special’ to the community. Dr Thompson did highlight that Knutsford had designated 41 area in their Neighbourhood plan and asks that the Council consider looking in to designating areas of local green space.
Ann Tunwell attended as a Trustee of Homestart, informing Councillors of the work the Charity carries out, supporting families with at least one children under 5. In the last 2 years they have helped 50 families in Macclesfield with home visits being at the heart of the service. In March 20, this changed with lockdown and they were able to create a digital service to continue support. There is an increased number of referrals since lockdown, and much more anxiety, depression and loneliness issues. The Trustees at Homestart felt it important to raise these issues to Town Councillors, as they too work in the community.
Tim Calnun- Pratt attended concerning agenda item 15, the title register for Birtles Rd Allotment, as the Chair of Birtles Rd Allotment association. He confirmed that the Association was in favour of transferring the small piece of land to Bartholomew Homes and stated it would not affect the allotment.
The meeting was then reconvened.
3. Minutes of the Annual Parish Meeting 17th May 2021
RESOLVED: That the minutes are approved as a true record of the meeting.
4. Matters Arising from the Minutes of 17th May 2021
None.
5. Minutes of the Planning Committee
5.1 Minutes of the Planning Committee 09/04/21
5.2 Minutes of the Planning Committee 30/04/21
5.3 Minutes of the Planning Committee 21/05/21
The minutes were noted
Matters Arising
There were no matters arising
5.4 Update of Conservation Area Appraisal and Character Assessment ITT
The update report was noted.
6. Minutes of the Finance Committee
6.1 Draft minutes of Finance Committee 26/04/2021
The minutes were noted.
Matters Arising
None
6.2 Spend to Date
RESOLVED: The spend to date 2021/22 (end of APR 21) of £98,039 was approved.
7. Minutes of the Services Committee
7.1 Draft minutes of the Services Committee 12/04/21
The minutes were noted.
Matters Arising
None.
8. Community Delivery
8.1 CEC Enforcement
John Dearnaley, CEC Enforcement Officer explained the powers the team have to deal with the following environmental issues:
- Fly-tipping
- Littering
- Abandoned Vehicles
- Enforcement of Public Space Protection Orders– This mostly covers dog control and dog fouling.
John said the easiest way to report an incident is via the Cheshire East Council website or alternatively, you can ring 0300 123 5021 to report any of the above. On completion of the report, you should be given an ‘SR’ number.
John said if you report the incident first and generate an SR number, this saves him time. Once you have done this Councillors can then contact him directly, with the SR number and its more efficient for him.
He also said he has not had any convictions through CCTV, mainly because he needs car registrations which do not always show up. His main convictions are from witness statements and receipts he finds in litter as he can identify someone if they have paid by card. Also, for information there are only two officers covering Cheshire East North and they were redeployed to deliver PPE for four months last year, which has created a back log.
8.2 Citizens Advice Bureau
The 2020/21 Quarter 4 report was noted and Councillors thanks CAB for their continued hard work in helping the community of Macclesfield.
8.3 CCTV
The report was noted and Councillors asked the Town Clerk to arrange a visit to the CCTV office when appropriate due to Covid restrictions and to invite the CCTV Manager to the next Full Council meeting.
9. Governance Review
9.1 Council ToR
RESOLVED: The Policy was approved with the following amendments:
- Point 9 – To change the election of Mayor and appointment of the Deputy Mayor to the election of the Mayor and the Deputy Mayor.
- Point 15 – To insert Alderwomen.
- Point 42 – To change Chairman to Chair.
- Point 48 – To change his/her (when referring to the Town Clerk) to their.
9.2 Grants over £2000 Policy (new)
RESOLVED: The Policy was approved.
9.3 Internet Email and Social Media Policy
RESOLVED: The Policy was approved.
9.4 Mayor’s Handbook
RESOLVED: The Handbook, with the removal of the Mayor to serve as an ex-officio governor of King’s School.
9.5 DBS Certificate Handling Policy
RESOLVED: The Policy was approved.
9.6 Sustainability Policy
RESOLVED: The Policy was approved.
9.7 Bring Your Own Device Policy
RESOLVED: The Policy was approved.
10. Annual Parish Meeting 19/04/21
10.1 Minutes
RESOLVED: The minutes were approved
10.2 Proposal
RESOLVED: The Environmental Impact Assessment requested has already been done. Bollington and Poynton Household Waste Centres are to remain open with Congleton to close as the lease is up. Alternative Household Waste Recycling Centres are available at Macclesfield, Alsager and Middlewich. We must encourage recycling rather than waste disposal. Agreed to note the proposal and take no further action as the recent assessments and decisions of Cheshire East Council have already addressed the issue.
11. Town Centre Recovery Group
The report was noted
12. Eco Summit 2021
The report was noted
13. Freedom of the Town
RESOLVED: The amended proposal was approved
14. Middlewood Way Lights
RESOLVED: The amended proposal was approved for the cost of £37,047.38. it was also approved to approach Cheshire East Council to pay for the cost of maintenance of estimated £ 2275 over 8 years.
15. Title Register – Birtles Road Allotments
RESOLVED: The proposal was approved.
Supplementary Agenda Item Christmas Lights ITT
RESOLVED: The proposal was approved.
16. Member Items
There were no member items
17. Correspondence
There was no correspondence
18. Date, Time and Place of Next Meeting
The date of the next meeting will be 20th September 2021 at 7pm at Macclesfield Town Hall.
Meeting Closed at 8.27pm.
Chair Cllr David Edwardes
Clerk Laura Smith