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Full Council

Mon 29th Mar 2021, 7:00pm

Manage the strategic delivery of all of the council’s activities.

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Mon 29th Mar 2021, 7:00pm

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Agendas

Macclesfield Town Council

Full Council Agenda 29th March 2021

Due to the Coronavirus Covid-19 restrictions and in line with the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 available to read here this meeting will be held remotely, broadcast on youtube.com and can be viewed on the Macclesfield Town Council youtube.com channel.

Agenda of the meeting of Macclesfield Town Council held 29th March 2021 at 7pm

1. Apologies for Absence

2. Declarations of Interest


The meeting will be adjourned to invite comments and questions from the public.

The meeting will then be reconvened.

NOTE:

If you would like to speak during public session, please email clerk@macclesfield-tc.gov.uk by 5pm on Thursday 25th March 2021. Every practicable effort will be made to try and arrange your inclusion.

If you would like to submit a written statement, please submit your statement for inclusion and circulation to the committee to clerk@macclesfield-tc.gov.uk by 5pm on Thursday 25th March 2021.


3. Minutes of the meeting of Full Council 14th December 2020

Action: To approve the minutes as a true record of the meeting

4. Matters Arising from the minutes of 14th December 2020

5. Minutes of the Planning Committee

5.1   Minutes of the Planning Committee 18/12/20

5.2   Minutes of the Planning Committee 15/01/21

5.3   Minutes of the Planning Committee 05/02/21

5.4   Draft Minutes of the Planning Committee 26/02/21

To note the minutes

Matters Arising

5.5 Character Assessment Report

 

Action: To consider the recommendations.

 

5.6 Conservation Area Appraisal Update Report

To note the updated report

6. Minutes of the Finance committee

6.1   Draft Minutes of Finance Committee 15/03/21

To note the minutes

Matters Arising

6.2  Spend to Date

Action:   To approve the 2020/21 spend to date of £444,127.

7.  Minutes of the Services Committee

7.1 Draft minutes of the Services Committee 08/02/21

To note the minutes

Matters Arising

8.  Community Delivery

8.1  Update from Local Policing Unit (LPU)

8.2 Citizens Advice Bureau

Action: To note the 2020/21 Quarter 3 report

9.  Business Delivery Plan

Action: To approve the Business Delivery Plan.

10. Governance Review

Action: To approve the following governance documents

10.1 Grant Policy

10.2 Services Committee ToR

10.3 Financial Risk Assessment

10.4 Financial Regulations

10.5 ICT Policy

10.6 Information Security Policy

10.7 Councillor Intimidation Guidance Document (NEW)

10.8 Risk Assessment

10.9 Ward Budget Policy (NEW)

11. Internal Audit

To note the report and update on actions.

12. Play Areas and Parks

Action: To consider the proposal within the report.

13. Bus Proposal

Action: To consider the proposal with regard to supporting the 130 bus route.

 

 14.  Town Centre Recovery Group

14.1 Action: To endorse the Town Centre Recovery Plan as recommended by Services Committee.

14.2 Action: To consider the proposal from Macclesfield Hospitality Association.

15. South Park Pavilion

Action: To approve the Heads of Terms

16. Freedom of the Town

Action: To approve the Proposal

17. Middlewood Way Lights

Action: To approve the cost of £32,030.

18. Member Items

19. Correspondence

20. Date, time and place of next meeting

The date of the next meeting Council will be 17th May 2021 format/venue to be confirmed subject to C-19 restrictions and related regulations.

Minutes

Macclesfield Town Council

Full Council Minutes 29th March 2021

Due to the Coronavirus Covid-19 restrictions and in line with the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 this meeting will be held remotely, broadcast on youtube.com and can be viewed on the Macclesfield Town Council youtube.com channel.

Minutes of the meeting of Macclesfield Town Council held on 29th March 2021 at 7pm

In attendance:

  • Cllr Janet Jackson MBE
  • Cllr Chris Wilcock
  • Cllr Mick Warren
  • Cllr Alift Harewood MBE
  • Cllr Fiona Wilson
  • Cllr Neil Puttick
  • Cllr Mike Hutchison
  • Cllr David Edwardes
  • Cllr Fin Shenton

1.  Apologies for Absence

  • Cllr Lloyd Roberts
  • Cllr Sarah Bennett-Wake

A statement was read out on behalf of the Mayor of Macclesfield, Cllr Sarah Bennett-Wake, thanking all for their kind support offered, since the recent passing of her mother.

2.  Declarations of Interest

Cllr Jackson – declared a non-pecuniary interest in agenda item 8.2 as a trustee of the Citizens Advice Bureau.

The meeting was adjourned allowing for public comments and questions.


Andy and Becky Thompson of Macclesfield Hospitality Association attended the meeting, to inform and update the Council on their work started during the first lockdown.

They set up MHA with 3 aims:

  • Be the conduit for town centre operators, to speak with one voice to Cheshire East Council, MP and other interested parties.
  • To push for as much outdoor space in the town as possible to help local hospitality operators trade and for residents to enjoy safely.
  • To bring operators together to let ideas flow.

MHA is a not for profit organisation that is currently working towards becoming a Community Interest Company (CIC).

Andy spoke about the proposal (Agenda item 14.2) and how they wish to be the accountable organisation for funding to create an al fresco dining/drinking area outside the hospitality businesses that have applied for pavement licenses at the start of Market Square. They see this as the start of creating more opportunities.

The Deputy Mayor and Councillors thanked all the speakers for their reports and time.

The meeting was then reconvened.


3. Minutes of the Meeting of Full Council 14th December 2020

RESOLVED: That the minutes are approved as a true record of the meeting.

4. Matters Arising from the Minutes of 14th December 2020

None.

5. Minutes of the Planning Committee

5.1 Minutes of the Planning Committee 18/12/20
5.2 Minutes of the Planning Committee 15/01/21
5.3 Minutes of the Planning Committee 05/02/21
5.4 Draft Minutes of the Planning Committee 26/02/21

The minutes were noted

Matters Arising

There were no matters arising

5.5  Character Assessment Report

RESOLVED: The recommendations in the report were approved.

  • That, subject to the Council’s Standing Orders, an invitation to quote, capped at £10,000 excl VAT, is prepared for the appointment of a planning consultant to prepare a character assessment/design guide.
  • That the evaluation of quotes and selection of consultant is delegated to the following Members and Officers:
    • Cllr Mike Hutchison,
    • Cllr Fiona Wilson,
    • Cllr Janet Jackson MBE,
    • Town Clerk,
    • Admin & Governance Manager.
  • That the recommendation from this evaluation is reported to the Planning Committee.
  • That a report on which Consultant was selected will be submitted to the next available Full Council.

5.6 Conservation Area Appraisal Update Report

The report was noted

6. Minutes of the Finance Committee

6.1 Draft Minutes of Finance Committee 15/03/21

The minutes were noted.

Matters Arising

None

6.2 Spend to Date

RESOLVED: The spend to date of £444,127 is approved.

7. Minutes of the Services Committee

7.1 Draft minutes of the Services Committee 08/02/21

The minutes were noted.

Matters Arising

None.

8. Community Delivery

8.1    Local Policing Unit (LPU)

The new Chief Inspector, David Moores, was welcomed to the meeting.

Cllr Jackson asked about the ASB in the town centre and the issues of people struggling with housing and sleeping in tents.

The Chief Inspector updated that they firmly have this issue on the agenda, and recently carried out an operation, resulting in several drug dealing arrests and some fixed penalties. They are working with the people who are homeless and other agencies and they have been provided with other options. There is a new Inspector for the town centre, Gareth Beasley, who will also be working on ensuring that the town centre is safe.

Cllr Wilcock also highlighted there is increased ASB on the Upton estate, with large gatherings of youths, drinking together on Friday and Saturday nights. Chief Inspector Moores is aware, and the Beat Managers and Sergeant are proactively trying to deal with this.

Cllr Edwardes enquired about the speeding cars and motorbikes on the Silk Rd, that cause an enormous amount of noise. Inspector Finnigan, Traffic Inspector for Macclesfield LPU, plans to set up operations on that road.

Cllr Wilson asked Chief Inspector Moores to thank the  Police Officers and PCSOs in Macclesfield  Wards for the work they have done during a difficult time and to please pass this on to the Police and Crime Commissioner.

Cllr Harewood asked Chief Inspector Moores to feedback to the Commissioner that residents have concerns over drug dealing on Kendal Rd in West and Ivy Ward. Chief Inspector Moores said he will feed this back.

8.2  Citizens Advice Bureau

The 2020/21 Quarter 3 report is noted.

9. Business Delivery Plan

RESOLVED:  The Business Delivery Plan is approved with the following requirements:

  • The date of the Christmas lights switch on event is corrected to 20th November 2021.
  • That there is an amendment to point 35 – funding of the visitor information centre, to £30,000 for 21/22 in line with the SLA.
  • That £7,000 of the 20/21 budget is moved to Ear Marked Reserves (EMR) for payment of 2 more mobile CCTV cameras.
  • That £100,000 of the 20/21 budget designated for parks and play areas is moved to EMR to pay for Lanark Walk and Banbury Park on completion.

10.     Governance Review

10.1    Grant Policy
10.2    Services Committee TOR
10.3    Financial Risk Assessment
10.4    Financial Regulations
10.5    ICT Policy
10.6    Information Security Policy
10.7    Councillor Intimidation Guidance Document (New)
10.8    Risk Assessment
10.9    Ward Budget Policy (New)

RESOLVED:  All governance documents are approved with the following amendment:

  • point 5.1 is removed from document 10.7.

11. Internal Audit

The report and updated actions were noted.

12. Play Areas and Parks

RESOLVED: The proposal within the report is approved as follows:

  • West and Ivy ward to receive £50,000 as part of this budget.
  • That this provision is drafted in consultation with Ansa and the ward members.
  • To meet with ANSA, for recommendations of where the remaining £50,000 investment would be best placed and bring these recommendations back to Full Council.

13. Bus Proposal

RESOLVED: TO CONSIDER The proposal with regard to supporting the 130 bus route with the following requirements:

  • That it is only for one year and a review will be completed by D and G and submitted to the Town Council every quarter. The Town Council must see clear benefit to the people of Macclesfield before it will offer any further support.
  • That the review includes the numbers of people using the bus from Macclesfield and to get to Macclesfield.
  • That the bus must be promoted extensively by D and G and with support from all Town Councils contributing and CEC.

14. Town Centre Recovery Working Group

14.1 RESOLVED: The Town Centre Recovery Plan  is endorsed.

14.2 RESOLVED: The proposal from Macclesfield Hospitality Association is approved.

15. South Park Pavilion

RESOLVED: The Heads of Terms are approved.

16. Freedom of the Town

RESOLVED: The proposal is approved.

At this point in the meeting, in line with the Standing Order 4.28 the committee voted to continue the meeting past the 2 hour deadline in order to get through all agenda items.

 17. Middlewood Way Lights

RESOLVED: The cost of £32,030 is approved.

18. Member Items

None

19. Correspondence

None

20. Date, Time and Place of Next Meeting

The date of the next meeting of Macclesfield Town Council will be the annual general meeting on 17th May 2021 at 7pm. Format/venue to be confirmed subject to c-19 restrictions and related regulations.

Meeting Closed at 9:01pm.

Chair Cllr David Edwardes
Clerk  Laura Smith

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