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Full Council – Annual General Meeting

Mon 13th May 2019, 7:00pm

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Mon 13th May 2019, 7:00pm

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Macclesfield Town Council

Full Council Agenda Fifth Annual General Meeting and Mayor Making 13th May 2019

Meeting of Full Council Annual General Meeting

Agenda for the Fifth Annual General Meeting and Mayor Making to be held on Monday 13th May 2019 at 7pm at Macclesfield Town Hall.

1. Apologies for Absence

2. Declarations of Interest

To provide an opportunity for Members and Officers to declare pecuniary & non-pecuniary interests in relation to any item on the agenda.


The Mayor will adjourn the meeting to invite questions and comments from members of the public. The meeting will then be re-convened.


3. The Retiring Mayor of Macclesfield’s Remarks

4. Election of the Mayor of Macclesfield for 2019/20

5. Election of the Deputy Mayor of Macclesfield for 2019/20


The retiring mayor will adjourn the meeting whilst the newly elected Mayor and Deputy Mayor receive their insignia of office.

The Town Clerk will call upon the Mayor of Macclesfield to read and sign their declaration accepting the office of Mayor of Macclesfield.

The Town Clerk will call upon the Deputy Mayor of Macclesfield to read and sign their declaration accepting the office of Deputy Mayor of Macclesfield.

The meeting will then be re-convened.


6. Tribute by the Incoming Mayor of Macclesfield to the Retiring Mayor of Macclesfield and Mayoress

7. Appointment (If Known) of the Mayor’s Honourary Chaplain, Mayor’s Cadet, Introduction to the Mayor’s Charity/ies to Be Supported and Plans for the Year

8. Minutes of the Meeting of Full Council 18th March 2019

Action: To consider the draft minutes and approve them as a true record of the meeting.

9. Committee Appointments

Action: To approve the committee appointments

10. Calendar of Meetings

Action: To approve the calendar of meetings

11. General Power of Competence

Action:

  1. Agree eligibility to adopt the Power
  2. Adopt the Power of General Competence with immediate effect

12. Audit for Financial Year 2018/19

Action: To approve the audit submission for 2018/19, recommended to Council by the Finance Committee

13. Internal Auditor

Action: To approve JDH Business Services as internal auditor 2019/20

14. External Support Services

Action:

  1. To approve Wirehouse Employer Services for HR and H&S support
  2. To approve Shires Pay Services Ltd for Payroll Services
  3. To approve Blain Boland & Co Solicitors for legal support
  4. To approve John Greenhall & Co for finance and accountancy support

15. Cheshire Association of Local Councils (CHALC)

Action: To consider the renewal of membership of ChALC

16. Adoption of the Cheshire East Members’ Code of Conduct

Action: To adopt the code of conduct

17. Annual Report

Action: To note and receive the 2018/19 Annual Report of the Town Council

18. Date, Time and Place of Next Meeting

The date of the next meeting of Macclesfield Town Council is 7pm, 3rd June 2019, at Macclesfield Town Hall.

Minutes

Macclesfield Town Council

Full Council Minutes Fifth Annual General Meeting 13th May 2019

Meeting of Full Council Annual General Meeting

Minutes for the Fifth Annual General Meeting held on Monday 13th May 2019 at 7pm at Macclesfield Town Hall.

In attendance:

  • Adam Schofield – retiring Mayor
  • Cllr Alift Harewood MBE
  • Cllr Sarah Bennett-Wake
  • Cllr Chris Wilcock
  • Cllr David Edwardes
  • Cllr Lloyd Roberts
  • Cllr Fiona Wilson
  • Cllr Liz Braithwaite
  • Cllr Mick Warren
  • Cllr Fin Shenton
  • Cllr Dom Sexton

The meeting was opened by the retiring Mayor, Adam Schofield for the purposes of electing a Mayor and Deputy Mayor for 2019/20

1. Apologies for Absence

  • Cllr Janet Jackson MBE
  • Cllr Neil Puttick

2. Declarations of Interest

None


The Mayor adjourned the meeting to invite questions and comments from members of the public.

There being none, the meeting was re-convened.

3. The Retiring Mayor of Macclesfield’s Remarks

Noted that a formal Mayor Making Ceremony will be held at a later date

4. Election of the Mayor of Macclesfield for 2019/20

Nominated by Cllr Wilson and seconded by Cllr Braithwaite – Cllr Janet Jackson MBE

RESOLVED: That Cllr Janet Jackson MBE is elected as Mayor of Macclesfield for the civic year 2019/20

5. Election of the Deputy Mayor of Macclesfield for 2019/20

Nominated by Cllr Wilson and seconded by Cllr Warren – Cllr Sarah Bennett-Wake

RESOLVED: That Cllr Sarah Bennett-Wake is elected as Deputy Mayor of Macclesfield for the civic year 2019/20


The retiring mayor adjourned the meeting whilst the newly elected Deputy Mayor received their insignia of office.

The Deputy Mayor of Macclesfield read and signed their declaration accepting the office of Deputy Mayor of Macclesfield.

The meeting was re-convened by the Deputy Mayor.


6. Tribute by the Incoming Mayor of Macclesfield to the Retiring Mayor of Macclesfield and Mayoress

Noted that a formal Mayor Making Ceremony will be held at a later date

7. Appointment (If Known) of the Mayor’s Honourary Chaplain, Mayor’s Cadet, Introduction to the Mayor’s Charity/ies to Be Supported and Plans for the Year

Noted that a formal Mayor Making Ceremony will be held at a later date

8. Minutes of the Meeting of Full Council 18th March 2019

RESOLVED: That the minutes are approved as a true record of the meeting

9. Committee Appointments

RESOLVED: That that the circulated list of committee appointments is approved

10. Calendar of Meetings

RESOLVED: That that the calendar of meetings is approved, subject to ongoing review and change

11. General Power of Competence

RESOLVED:

  1. That the eligibility to adopt the Power is agreed
  2. That the Power of General Competence is adopted with immediate effect

12. Audit for Financial Year 2018/19

RESOLVED: That the audit submission for 2018/19, recommended to Council by the Finance Committee, is approved

13. Internal Auditor

RESOLVED: That JDH Business Services is appointed as internal auditor for financial year 2019/20

14. External Support Services

RESOLVED:

  1. That Wirehouse Employer Services is approved for HR and H&S support
  2. That Shires Pay Services Ltd is approved for Payroll Services
  3. That Blain Boland & Co Solicitors is approved for legal support
  4. That John Greenhall & Co is approved for finance and accountancy support

15. Cheshire Association of Local Councils (CHALC)

RESOLVED: That membership of ChALC is renewed

16. Adoption of the Cheshire East Members’ Code of Conduct

RESOLVED: That the Cheshire East Council code of conduct is adopted

17. Annual Report

The annual report was noted

18. Date, Time and Place of Next Meeting

The date of the next meeting of Macclesfield Town Council is 7pm, 3rd June 2019, at Macclesfield Town Hall.

Meeting closed at 7.19pm

Chair (from Item 6) Cllr Sarah Bennett-Wake

Clerk Pete Turner

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