Services Committee
Is responsible for the strategic management of facilities and services in the town.
Macclesfield Town Council
Services Committee Agenda 8th February 2021
Due to the Coronavirus and Covid-19 restrictions and in line with the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 this meeting will be held remotely, broadcast on youtube.com and can be viewed on the Macclesfield Town Council youtube.com channel.
Agenda of the meeting to be held on the 8th February at 7pm
Consideration of the implications relating to Covid-19 transmission will be taken across all items on this agenda.
1. Apologies for Absence
2. Declarations of Interest
Public Questions
The meeting will be adjourned to invite comments and questions from the public.
The meeting will then be reconvened.
NOTE:
If you would like to speak during public session, please email clerk@macclesfield-tc.gov.uk by 5pm Thursday 4th February 2021. Every practicable effort will be made to try and arrange your inclusion.
If you would like to submit a written statement, please submit your statement for inclusion and circulation to the committee to clerk@macclesfield-tc.gov.uk by 5pm Thursday 4th February 2021.
3. Minutes of the Services Committee Meeting held on 23rd November 2020
4. Matters Arising from the Minutes
5. Services Terms of Reference
Action: To review and approve Terms of Reference
6. Community
6.1 Community Engagement Update
6.2 CVSCE Proposal
7. Local Service Delivery
7.1 Events Update
7.2 Silk monument
7.3 Silk heritage visits and engagement
7.4 Weston community centre
7.5 Christmas lights
7.6 Floral displays
7.7 Public toilets
7.8 Festoon lights
7.9 Whalley Hayes tree lights
Action: To consider the costs of repairing
7.10 Chestergate tree lights
Action: To approve the costs of replacing
7.11 Tunnicliffe Trail
7.12 EV Chargers
7.13 Barnaby ‘Redux’ Project
Action: To consider report and further funding
8. Leisure – Outdoor Activities
8.1 Windmill St play area
8.2 Hurdsfield and Broken Cross play areas
8.3 South Park pavilion
8.4 Rugby Drive
8.5 Playing Out
8.6 Allotments
8.7 Street sports
8.8 Premier League Kicks
9. Street Scene
9.1 Public realm furniture
9.2 Town Ranger
9.3 Noticeboards
9.4 Middlewood Way Lighting
9.5 Bike Racks in Town Centre Proposal
Action: To consider the report
10. Town Centre Re-Generation
10.1 Town Centre re-generation Update
10.2 Footfall mapping data
10.3 Town Centre free WI-FI data
11. Transport
11.1 Bus service working group
12. Council Identity and Communications
12.1 Communications update report and Website update
13. Environment
13.1 Future Forest
14. Equality Impact Assessments
14.1 Equality impact assessment report
Action: To consider the report and actions
15. Correspondence
16. Member Items
Cllr Jackson Freedom of the Town
17. Date, Time and place of next meeting
The next meeting of the Services committee will be held at 7pm 12th April 2021, at a location and format to be confirmed subject to relevant current Covid-19 guidance.
Macclesfield Town Council
Services Committee Minutes 8 February 2021
Due to the Coronavirus and Covid-19 restrictions and in line with the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 this meeting will be held remotely, broadcast on youtube.com and can be viewed on the Macclesfield Town Council youtube.com channel
Minutes of the meeting held on 8 February 2021 at 7pm
Consideration of the implications relating to Covid-19 transmission will be taken across all items on this agenda.
In attendance:
- Cllr Janet Jackson MBE
- Cllr Chris Wilcock
- Cllr Fiona Wilson
- Cllr Neil Puttick
- Cllr Fin Shenton
Also, in attendance were the Town Clerk, the Community and Events Manager and the Events and Communications Officer.
1. Apologies for Absence
Cllr Sarah Bennett-Wake
2. Declarations of Interest
Cllr Puttick declared a non–pecuniary interest in Item 7.13 as he assists with Barnaby Festival, although he has not been involved with the ‘Redux’ project this agenda item refers to.
Public Questions
Colin Townend, spoke on the report he had submitted with regard to more provision for cyclists in the Town Centre, in the form of more bike racks.
Cllr David Edwardes spoke on the need for EV Chargers, as Macclesfield is one of the only towns in Cheshire East that does not have any public EV chargers. Cllr Edwardes acknowledged CEC are completing an EV strategy for Cheshire East which will be available by March 2021, however he pressed the issue that Macclesfield have none. He had investigated and there are companies that will install chargers free of charge.
3. Minutes of the Services Committee Meeting Held on 23rd November 2020
The minutes were approved as a true record of the meeting.
4. Matters Arising from the Minutes
There were no matters arising from the minutes
5. Services Terms of Reference
RESOLVED: The Services Committee Terms of Reference were approved with no changes. The date of review will be updated on the document
6. Community
6.1 Community Engagement Update
The report was noted.
6.2 CVSCE Proposal
The Community and Events Manager updated the Committee Members, that after seeking 3 quotes and evaluating, that CVSCE will be working with the Town Council to support the Voluntary, Community and Faith groups of Macclesfield.
7. Local Service Delivery
7.1 Events Update
The report was noted.
7.2 Silk monument
The Silk Monument will go to Northern Planning on 10/02/21, where Cllr Wilson will speak on behalf of the Town Council. It was noted that the planning application has been amended to state that the monument is a gift from the UK Chinese Art Association.
7.3 Silk heritage visits and engagement
The report was noted.
7.4 Weston community centre
The report was noted.
7.5 Christmas lights
The report was noted.
7.6 Floral displays
The report was noted, and Councillors will give thought to submitting an application to Britain in Bloom this year, to be decided at the next services Committee.
7.7 Public toilets
The report was noted.
7.8 Festoon lights
The report was noted.
7.9 Whalley Hayes tree lights
RESOLVED: The cost to install a new power supply was approved to the cost of £1700 + VAT
It was also agreed to see if the same power supply could be used for any future EV charging points, however the installation of the new power supply is not dependent on this.
7.10 Chestergate Tree Lights
RESOLVED: The cost of replacing the lights on Chestergate was approved to the cost of £12,150 + vat. It was noted the lights have a 5 year guarantee.
7.11 Tunnicliffe Trail
The report was noted.
7.12 EV Chargers
The report was noted.
7.13 Barnaby ‘Redux’ Project
RESOLVED: To defer the decision to either Full Council on 29th March 2021 or Services Committee 12th April 2021
The Town Clerk will engage with Barnaby to gain more information for the Committee in particular:
- How many art installations the funding will provide.
- That delivery of the project is not dependent on match funding from any other source
- To clarify how much will be spent on the actual artwork
- To confirm one art installation will be outside of the town centre
- To clarify if the community will be involved with the actual making of the artwork
Once we have clarification, this will then be brought up as an agenda item at either the next Full Council Meeting on 29th March 2021 or the next Services Committee Meeting 12th April 2021 depending on when we receive the information from Barnaby
8. Leisure – Outdoor Activities
8.1 Windmill St play area
The report was noted.
8.2 Hurdsfield and Broken Cross play areas
The report was noted.
It was also noted that the Town Council now has regular meetings planned in with ANSA, to discuss and keep in communication over the parks and play areas in Macclesfield.
8.3 South Park pavilion
The report was noted.
Cllr Jackson informed the meeting we aim to bring the final Heads of Terms to Full Council for agreement on 29th March 2021.
8.4 Rugby Drive
The report was noted.
8.5 Playing Out
The report was noted.
8.6 Allotments
The report was noted.
8.7 Street sports
The report was noted
8.8 Premier League Kicks
The report was noted
9. Street Scene
9.1 Public realm furniture
The report was noted
9.2 Town Ranger
The report was noted and the Committee thanked the Senior Town Ranger who has recently left the Town Council.
9.3 Noticeboards
The report was noted.
9.4 Middlewood Way Lighting
RESOLVED: We have received a cost for the Middlewood Way Lights from CEC Highways. The Committee agreed to propose to the Full Council Meeting on 29th March 2021 that the Town Council agree to the cost and get the work completed.
It was also noted that there was an extra levy within the cost, it was also agreed the Committee write a letter to CEC Chief Executive Officer and Finance Director to understand the levies, the date they were agreed, how they were agreed and the date they applied from.
9.5 Bike Racks in Town Centre Proposal
RESOLVED: To explore bike racks on Mill Street
10. Town Centre Re-Generation
10.1 Town Centre re-generation Update
The report was noted.
10.2 Footfall mapping data
The report was noted.
10.3 Town Centre free WIFI data
The report was noted.
11. Transport
11.1 Bus Service working group
Cllr Jackson updated the group that this project continues to be on hold due to the constraints of Covid -19, however the Town Council does attend the CVS lead Community Transport group, where most community transport schemes are currently on hold due to the Pandemic.
12. Council Identity And Communications
The report was noted
At this point in the meeting, in line with Standing Order 4.28 the Committee voted to continue the meeting past the 2 hour deadline in order to get through all agenda items.
13. Environment
13.1 Future Forest
The report was noted and Cllr Wilson updated the committee that the possibility for large scale tree planting was being explored with the developer of the Kings School site.
14. Equality Impact Assessments
14.1 Equality impact assessment report
RESOLVED: The actions in the report were agreed as follows:
- That Officers prepare a framework for Equality Impact Assessments to enable Macclesfield Town Council to meet its Public Sector Duty under the Equality Act 2010.
- That once drafted, the framework is reviewed by the Services Committee and ratified at Full Council.
15. Correspondence
There was no correspondence
16. Member Items
RESOLVED: Cllr Jackson presented the motion to give the Freedom of the Town to ICU Doctors and Nurses at Macclesfield Hospital for their work during the pandemic. This motion was overwhelmingly agreed by all Committee Members and will go to Full Council on 29th March 2021.
17. Date, Time and Place of Next Meeting
The next meeting of the Services committee will be held at 7pm on 12th April 2021 at a location and format to be confirmed subject to relevant current Covid-19 guidance.
The meeting closed at 21.08pm
Chair Cllr Janet Jackson MBE
Clerk Laura Smith