Macclesfield Town Council
Services Committee Minutes 10th June 2019
Minutes of the meeting held on 10th June 2019 at 7pm at Macclesfield Town Hall.
- Cllr Mick Warren
- Cllr Janet Jackson MBE
- Cllr Fiona Wilson
- Cllr Liz Braithwaite
- Cllr Fin Shenton
- Cllr Chris Wilcock
- Cllr Neil Puttick
Also in attendance were Cllrs Sarah Bennett-Wake and David Edwardes.
1. Election of Chair & Vice Chair
1.1 Election of Chair of the Committee
RESOLVED: That Cllr Jackson MBE is elected chair of the committee
1.2 Election of Vice Chair of the Committee
RESOLVED: That Cllr Wilcock is elected vice chair of the committee
2. Apologies for Absence
3. Declarations of Interest
Cllr Wilson – Non-pecuniary – Agenda Item 5.1/8.1 – A volunteer Run Director for Macclesfield ParkRun
Cllr Braithwaite – Non-pecuniary – Supplementary Agenda Item 4 – Resident street adjoining the site
Cllr Warren – Non-pecuniary – Agenda items relating to his position as Cabinet Member for Communities within Cheshire East Council (CEC)
A town centre business owner asked if there was an opportunity for businesses to sponsor floral displays and if so, were they aware. It was clarified that the opportunity was available, businesses had previously been contacted and that they would again be contacted.
4. Minutes of the Services Committee Meeting Held on 21st January 2019
RESOLVED: That the minutes are approved as true record of the meeting
5. Community Engagement and Events
5.1 Community Engagement
The work relating to community engagement was noted
The schedule of events was noted and supported in the main with amendments addressed with the below resolutions.
- That the St George’s Day Celebrations Event is altered to feature the previous uniformed organisations parade plus a separate Easter/Spring event
- That the Town Crier Competition is granted a budget of £500 and is made part of the above resolved Easter/Spring event (not part of Treacle Market)
- That, due to the changes to 2020 May Bank Holidays, the Star Wars Day event is continued in 2021, with no event in 2020
- That the Bikeathon is again sponsored in 2020, subject to satisfactory detailed reporting on the 2019 event
- That the 2020 Food Festival is awarded a maximum of £1,000 sponsorship
- That the Welly Walk event goes ahead with a budget of £4,350 and that postcodes of attendees will be collected
- That the Tree of Light event goes ahead with a budget of £2,500, but that a more sustainable option for the battery-powered candles is investigated
- That the provision of the Christmas Lights Switch on event is reviewed with regard to a more sustainable firework/lightshow finale
- That Connected Communities is advised to submit a grant request to deliver the Older Persons’ Christmas Parties at multiple locations around the town
5.3 Macclesfield Concert Series
Members discussed the proposal at length, identifying that the concert series could provide for greater engagement with young people and the community. It was also noted that the series is proportionately costly in terms of the expected audience and likely repeat attendees.
RESOLVED: That the series is sponsored to the value of £2,400, subject to a Service Level Agreement (SLA) that includes:
- Recording the post code distribution of attendees
- The Northern Chamber Orchestra commits to outreach work with schools in Macclesfield (eg targeting children who fall within the pupil premium requirements)
6. Asset & Service Provision
6.1 Weston Community Centre
6.2 Christmas Lights
It was requested that the lighting festoons on Chestergate be extended for the length of Chestergate. This was to be considered at Item 10.6. It was agreed that a sustainable alternative to a fireworks display finale was researched due to the polluting impact of particulate matter associated with fireworks.
6.3 Floral Displays
It was noted that members could request additional display assets (eg planters) for their community to adopt if they have the commitment of a community group to maintain and refresh them.
It was also commented that a sensory trail and garden would be a positive addition to the town, working with charities and community groups and that the council could look to increasing greening of areas around the town.
6.4 Public Toilets
The meeting was updated on the position of the provision of a new accessible toilet facility, which is awaiting the resolution of ownership of subsoil of the highway.
6.5 Senior Citizens’ Hall
6.6 Youth Summit
The engagement and efficacy of the event was noted, with members seeking to increase ongoing schools engagement.
- That a hobbies-based “freshers Fair” for all ages, with presentations and demonstrations, Takes place in the Town Hall
- That a joint “Old & Young” stakeholder panel event is created
- That a safer cycling intervention project is delivered
- That the costs and resources required for a feasibility study for a community bus scheme is investigated and brought back to committee for consideration
6.7 Enterprising Macclesfield
6.8 See Macclesfield
6.9 Town Hall
RESOLVED: That the council is asked to consider seeking the transfer of the town Hall within a broader strategy of asset and service devolution ambition to be drafted and agreed by council.
7. Parks & Play Areas
7.1 Future Delivery
Resolved at Council 3/6/19
7.2 South Park Pavilion
Members considered this item in detail, with clear interest in seeking consultation with residents and ward members for South Macclesfield and Macclesfield Central to lead discussion and reporting.
The meeting was ADJOURNED at 10.02pm to be reconvened on Monday 17th June 2019 at 7pm at Macclesfield Town Hall.
The reconvened meeting to consider only the remainder of the agenda
- Cllr Janet Jackson MBE
- Cllr Fiona Wilson
- Cllr Fin Shenton
- Cllr Chris Wilcock
- Cllr Mick Warren
8. Active Macclesfield
8.1 Park Run & Junior Park Run
8.2 Street Sports
8.3 Supported Summer Schools
8.4 Trim Trail
The proposal was noted and welcomed, although members discussed that they felt there were greater priorities within South Park (such as improvements to the play equipment) and that the trim trail may have a very restricted user group interest, which would also be very weather dependent.
9. Public Realm
9.1 Public Realm Furniture
9.2 Town Ranger
Members expressed clear support for the service so far and also wished to express their thanks and congratulations to the Town Ranger for his work in the town.
9.3 Clean Up Grant
- That £3,236 is allocated to the Town Ranger budget for additional town improvement works associated with that service.
- That £3,236 is allocated evenly to the 7 wards, to be directed by the ward members for projects associated with public realm tidiness and improvement.
9.4 Provision of Dog Foul Bag Dispensers
RESOLVED: That 10 new dog foul bag dispensers are ordered and installed, locations to be directed by ward members (subject to land owner consent).
9.5 Project Update
- That the train station welcome art project is progressed as previously approved.
- That the Tunnicliffe Art Trail is progressed as previously approved.
9.6 Middlewood Way Additional Bin Provision
RESOLVED: That the additional bin provision is approved subject to written confirmation from Tesco that they will accept responsibility for emptying.
10. Town Centre
10.1 Vehicle Access
The committee agreed that the council will continue to pursue the review of the town centre Traffic Regulation Order relating to the pedestrianised zone.
10.2 Car Parks
The committee confirmed the council’s ambition to provide a local view on this service to support accessibility, inclusion and economic development in the town by seeking the transfer of this service to Macclesfield Town Council from Cheshire East Council.
10.3 Geo Sense Footfall Mapping
RESOLVED: That the service is reviewed following a year of full operation.
10.4 Foodie Friday
The committee agreed that the Foodie Friday event should be allowed to continue on a rolling 3 month review for 1 year to allow for seasonal understanding and growth of awareness.
10.5 Town Centre Vacant Units
Members expressed concern that the project was too risky and did not support its delivery. The committee agreed that this project will not be recommended for delivery, but may be revisited in the future.
10.6 Chestergate Light Festoons
RESOLVED: That this committee recommends to council that the full provision of decorative public realm lighting is delivered, subject to project constraints, as per the submitted quotation.
11. Member Items
11.1 Planting Along London Road
RESOLVED: That the town clerk works in consultation with the ward members to develop a proposal (including costings and resource requirements) relating to planting on London Road as a public realm enhancement and air quality mitigation tactic for future consideration by this committee.
12.1 Cuckstoolpit Lane
The proposal was not supported by the committee but it was noted that the ward member will seek a new street name sign is installed by Cheshire East Highways.
12.2 VE Day 75th Anniversary
RESOLVED: That officers, in consultation with Cllr Warren, will work with the Macclesfield Veterans Breakfast Club and Royal British Legion to develop proposals for future consideration by this committee.
SUPPLEMENTARY AGENDA ITEM – 1. SILK FRIENDSHIP
Members discussed the progression of the Silk Road Statue, the consultation approach and further engagement with schools and cultural projects.
It was noted that Silk Friendship will be a standing item on this committee’s agenda for ongoing consideration and discussion.
SUPPLEMENTARY AGENDA ITEM – 2. Communications
Communications will form part of the developing strategy.
It was noted that Communications will be a standing item on this committee’s agenda for ongoing consideration and discussion.
SUPPLEMENTARY AGENDA ITEM – 3. CHURCHILL WAY MURAL IMPROVEMENT
- That ward members in consultation, with the proposing resident, will develop a brief for local artists to submit proposals for future consideration by this committee.
- Budget for the project is set at £2,000.
SUPPLEMENTARY AGENDA ITEM – 4. Macclesfield Cycle Strategy
The committee gave direction that the consultation should target stakeholder groups (Macc Wheelers, informal cycle groups, cycle shops and businesses, those taking part in Macc Bikeathon, schools, Local Policing Unit) and also be shared on social media.
13. Date, Time and Place of Next Meeting
The next meeting of the Services Committee will be held at 7pm on 22nd July 2019 at Macclesfield Town Hall.
Meeting closed at 8.54pm
Chair Cllr Janet Jackson MBE
Clerk Pete Turner