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Services Committee

Mon 10th Jun 2019, 7:00pm

(Meeting adjourned prior to Item 8 at 10.02pm. To be reconvened at 7pm 17/6/19 for Agenda Items 8 onwards)

Key Information

Dates

Mon 10th Jun 2019, 7:00pm

In Categories
Services Committee

Agendas

Macclesfield Town Council

Services Committee Agenda 10th June 2019

Agenda of the meeting to be held on 10th June 2019 at 7pm at Macclesfield Town Hall.

1. Election of Chair & Vice Chair

1.1 Election of Chair of the Committee

Action: To receive nominations & elect a chair of the committee for 2019/20

1.2 Election of Vice Chair of the Committee

Action: To receive nominations & elect a vice chair of the committee for 2019/20

2. Apologies for Absence

3. Declarations of Interest


Public Questions

The meeting will be adjourned for public comments and questions:

The meeting will then be reconvened.


4. Minutes of the Services Committee Meeting Held on 21st January 2019

5. Community Engagement and Events

5.1 Community Engagement

5.2 Events

5.3 Macclesfield Concert Series

6. Asset & Service Provision

6.1 Weston Community Centre

6.2 Christmas Lights

6.3 Floral Displays

6.4 Public Toilets

6.5 Senior Citizens’ Hall

6.6 Youth Summit

6.7 Enterprising Macclesfield

6.8 See Macclesfield

6.9 Town Hall

7. Parks & Play Areas

7.1 Future Delivery

7.2 South Park Pavilion

8. Active Macclesfield

8.1 Park Run & Junior Park Run

8.2 Street Sports

8.3 Supported Summer Schools

8.4 Trim Trail

9. Public Realm

9.1 Public Realm Furniture

9.2 Town Ranger

9.3 Clean Up Grant

£6,472 Clean up Grant – Ministry of Housing, Communities & Local Government

9.4 Provision of Dog Foul Bag Dispensers

9.5 Project Update

9.6 Middlewood Way Additional Bin Provision

10. Town Centre

10.1 Vehicle Access

10.2 Car Parks

10.3 Geo Sense Footfall Mapping

10.4 Foodie Friday

10.5 Town Centre Vacant Units

10.6 Chestergate Light Festoons

11. Member Items

11.1 Planting Along London Road

Cllr N Puttick

12. Correspondence

12.1 Cuckstoolpit Lane

12.2 VE Day 75th Anniversary

13. Date, Time and Place of Next Meeting

The next meeting of the Services Committee will be held at 7pm on 22nd July 2019 at Macclesfield Town Hall.

Sup. Agendas

Macclesfield Town Council

Services Committee Supplementary Agenda 10th June 2019

Supplementary agenda of the meeting to be held on 10th June 2019 at 7pm at Macclesfield Town Hall.

1. Silk Friendship

Action: To consider and direct the strategy for cultural engagement with communities associated with the traditional Silk Road trade route, as delegated by council on 3/6/19

2. Communications

Action: To consider and direct the communications strategy for the council, as delegated by council on 3/6/19

3. Churchill Way Mural Improvement

Action: To consider the delivery and budgetary resources required in relation to the proposed sub-station mural at Churchill Way Car Park, as delegated by council on 3/6/19

4. Macclesfield Cycle Strategy

Action: To consider the means of consultation, as delegated by council on 3/6/19

Minutes

Macclesfield Town Council

Services Committee Minutes 10th June 2019

Minutes of the meeting held on 10th June 2019 at 7pm at Macclesfield Town Hall.

In attendance:

  • Cllr Mick Warren
  • Cllr Janet Jackson MBE
  • Cllr Fiona Wilson
  • Cllr Liz Braithwaite
  • Cllr Fin Shenton
  • Cllr Chris Wilcock
  • Cllr Neil Puttick

Also in attendance were Cllrs Sarah Bennett-Wake and David Edwardes.

1. Election of Chair & Vice Chair

1.1 Election of Chair of the Committee

RESOLVED: That Cllr Jackson MBE is elected chair of the committee

1.2 Election of Vice Chair of the Committee

RESOLVED: That Cllr Wilcock is elected vice chair of the committee

2. Apologies for Absence

None

3. Declarations of Interest

Cllr Wilson – Non-pecuniary – Agenda Item 5.1/8.1 – A volunteer Run Director for Macclesfield ParkRun

Cllr Braithwaite – Non-pecuniary – Supplementary Agenda Item 4 – Resident street adjoining the site

Cllr Warren – Non-pecuniary – Agenda items relating to his position as Cabinet Member for Communities within Cheshire East Council (CEC)


Public Questions

A town centre business owner asked if there was an opportunity for businesses to sponsor floral displays and if so, were they aware. It was clarified that the opportunity was available, businesses had previously been contacted and that they would again be contacted.


4. Minutes of the Services Committee Meeting Held on 21st January 2019

RESOLVED: That the minutes are approved as true record of the meeting

5. Community Engagement and Events

5.1 Community Engagement

The work relating to community engagement was noted

5.2 Events

The schedule of events was noted and supported in the main with amendments addressed with the below resolutions.

RESOLVED:

  1. That the St George’s Day Celebrations Event is altered to feature the previous uniformed organisations parade plus a separate Easter/Spring event
  2. That the Town Crier Competition is granted a budget of £500 and is made part of the above resolved Easter/Spring event (not part of Treacle Market)
  3. That, due to the changes to 2020 May Bank Holidays, the Star Wars Day event is continued in 2021, with no event in 2020
  4. That the Bikeathon is again sponsored in 2020, subject to satisfactory detailed reporting on the 2019 event
  5. That the 2020 Food Festival is awarded a maximum of £1,000 sponsorship
  6. That the Welly Walk event goes ahead with a budget of £4,350 and that postcodes of attendees will be collected
  7. That the Tree of Light event goes ahead with a budget of £2,500, but that a more sustainable option for the battery-powered candles is investigated
  8. That the provision of the Christmas Lights Switch on event is reviewed with regard to a more sustainable firework/lightshow finale
  9. That Connected Communities is advised to submit a grant request to deliver the Older Persons’ Christmas Parties at multiple locations around the town

5.3 Macclesfield Concert Series

Members discussed the proposal at length, identifying that the concert series could provide for greater engagement with young people and the community. It was also noted that the series is proportionately costly in terms of the expected audience and likely repeat attendees.

RESOLVED: That the series is sponsored to the value of £2,400, subject to a Service Level Agreement (SLA) that includes:

  1. Recording the post code distribution of attendees
  2. The Northern Chamber Orchestra commits to outreach work with schools in Macclesfield (eg targeting children who fall within the pupil premium requirements)

6. Asset & Service Provision

6.1 Weston Community Centre

Noted

6.2 Christmas Lights

It was requested that the lighting festoons on Chestergate be extended for the length of Chestergate. This was to be considered at Item 10.6. It was agreed that a sustainable alternative to a fireworks display finale was researched due to the polluting impact of particulate matter associated with fireworks.

6.3 Floral Displays

It was noted that members could request additional display assets (eg planters) for their community to adopt if they have the commitment of a community group to maintain and refresh them.

It was also commented that a sensory trail and garden would be a positive addition to the town, working with charities and community groups and that the council could look to increasing greening of areas around the town.

6.4 Public Toilets

The meeting was updated on the position of the provision of a new accessible toilet facility, which is awaiting the resolution of ownership of subsoil of the highway.

6.5 Senior Citizens’ Hall

Noted

6.6 Youth Summit

The engagement and efficacy of the event was noted, with members seeking to increase ongoing schools engagement.

RESOLVED:

  1. That a hobbies-based “freshers Fair” for all ages, with presentations and demonstrations, Takes place in the Town Hall
  2. That a joint “Old & Young” stakeholder panel event is created
  3. That a safer cycling intervention project is delivered
  4. That the costs and resources required for a feasibility study for a community bus scheme is investigated and brought back to committee for consideration

6.7 Enterprising Macclesfield

Noted

6.8 See Macclesfield

Noted

6.9 Town Hall

RESOLVED: That the council is asked to consider seeking the transfer of the town Hall within a broader strategy of asset and service devolution ambition to be drafted and agreed by council.

7. Parks & Play Areas

7.1 Future Delivery

Resolved at Council 3/6/19

7.2 South Park Pavilion

Members considered this item in detail, with clear interest in seeking consultation with residents and ward members for South Macclesfield and Macclesfield Central to lead discussion and reporting.


The meeting was ADJOURNED at 10.02pm to be reconvened on Monday 17th June 2019 at 7pm at Macclesfield Town Hall.


The reconvened meeting to consider only the remainder of the agenda

In attendance:

  • Cllr Janet Jackson MBE
  • Cllr Fiona Wilson
  • Cllr Fin Shenton
  • Cllr Chris Wilcock
  • Cllr Mick Warren

8. Active Macclesfield

8.1 Park Run & Junior Park Run

Noted

8.2 Street Sports

Noted

8.3 Supported Summer Schools

Noted

8.4 Trim Trail

The proposal was noted and welcomed, although members discussed that they felt there were greater priorities within South Park (such as improvements to the play equipment) and that the trim trail may have a very restricted user group interest, which would also be very weather dependent.

9. Public Realm

9.1 Public Realm Furniture

Noted

9.2 Town Ranger

Members expressed clear support for the service so far and also wished to express their thanks and congratulations to the Town Ranger for his work in the town.

9.3 Clean Up Grant

RESOLVED:

  1. That £3,236 is allocated to the Town Ranger budget for additional town improvement works associated with that service.
  2. That £3,236 is allocated evenly to the 7 wards, to be directed by the ward members for projects associated with public realm tidiness and improvement.

9.4 Provision of Dog Foul Bag Dispensers

RESOLVED: That 10 new dog foul bag dispensers are ordered and installed, locations to be directed by ward members (subject to land owner consent).

9.5 Project Update

RESOLVED:

  1. That the train station welcome art project is progressed as previously approved.
  2. That the Tunnicliffe Art Trail is progressed as previously approved.

9.6 Middlewood Way Additional Bin Provision

RESOLVED: That the additional bin provision is approved subject to written confirmation from Tesco that they will accept responsibility for emptying.

10. Town Centre

10.1 Vehicle Access

The committee agreed that the council will continue to pursue the review of the town centre Traffic Regulation Order relating to the pedestrianised zone.

10.2 Car Parks

The committee confirmed the council’s ambition to provide a local view on this service to support accessibility, inclusion and economic development in the town by seeking the transfer of this service to Macclesfield Town Council from Cheshire East Council.

10.3 Geo Sense Footfall Mapping

RESOLVED: That the service is reviewed following a year of full operation.

10.4 Foodie Friday

The committee agreed that the Foodie Friday event should be allowed to continue on a rolling 3 month review for 1 year to allow for seasonal understanding and growth of awareness.

10.5 Town Centre Vacant Units

Members expressed concern that the project was too risky and did not support its delivery. The committee agreed that this project will not be recommended for delivery, but may be revisited in the future.

10.6 Chestergate Light Festoons

RESOLVED: That this committee recommends to council that the full provision of decorative public realm lighting is delivered, subject to project constraints, as per the submitted quotation.

11. Member Items

11.1 Planting Along London Road

RESOLVED: That the town clerk works in consultation with the ward members to develop a proposal (including costings and resource requirements) relating to planting on London Road as a public realm enhancement and air quality mitigation tactic for future consideration by this committee.

12. Correspondence

12.1 Cuckstoolpit Lane

The proposal was not supported by the committee but it was noted that the ward member will seek a new street name sign is installed by Cheshire East Highways.

12.2 VE Day 75th Anniversary

RESOLVED: That officers, in consultation with Cllr Warren, will work with the Macclesfield Veterans Breakfast Club and Royal British Legion to develop proposals for future consideration by this committee.

SUPPLEMENTARY AGENDA ITEM – 1. SILK FRIENDSHIP

Members discussed the progression of the Silk Road Statue, the consultation approach and further engagement with schools and cultural projects.

It was noted that Silk Friendship will be a standing item on this committee’s agenda for ongoing consideration and discussion.

SUPPLEMENTARY AGENDA ITEM – 2. Communications

Communications will form part of the developing strategy.

It was noted that Communications will be a standing item on this committee’s agenda for ongoing consideration and discussion.

SUPPLEMENTARY AGENDA ITEM – 3. CHURCHILL WAY MURAL IMPROVEMENT

  1. That ward members in consultation, with the proposing resident, will develop a brief for local artists to submit proposals for future consideration by this committee.
  2. Budget for the project is set at £2,000.

RESOLVED:

SUPPLEMENTARY AGENDA ITEM – 4. Macclesfield Cycle Strategy

The committee gave direction that the consultation should target stakeholder groups (Macc Wheelers, informal cycle groups, cycle shops and businesses, those taking part in Macc Bikeathon, schools, Local Policing Unit) and also be shared on social media.

13. Date, Time and Place of Next Meeting

The next meeting of the Services Committee will be held at 7pm on 22nd July 2019 at Macclesfield Town Hall.

Meeting closed at 8.54pm

Chair Cllr Janet Jackson MBE

Clerk Pete Turner

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