Services Committee
Mon 18th Nov 2019, 7:00pm
Is responsible for the strategic management of facilities and services in the town.
Macclesfield Town Council
Services Committee Agenda 18th November 2019
Agenda of the meeting held on 18th November 2019 at 7pm at Macclesfield Town Hall.
1. Apologies for Absence
2. Declarations of Interest
Public Questions
The meeting will be adjourned for public questions and comments. After which the meeting will be reconvened.
3. Minutes of the Services Committee Meeting Held on 9th September 2019
Action: To approve the minutes of the previous meeting
4. Matters Arising From the Minutes
Action: To consider any matters arising from the previous meeting
5. Community Engagement and Events
5.1 Community Engagement & Events Update
Action: To note and consider the update report
5.2 Hobbies Fair
Action: To note and consider the update report
6. Asset & Service Provision
6.1 Weston Community Centre
Action: To note the update and consider the remedial work required
6.2 Christmas Lights
Action: To note the update and consider future provision and budgetary requirements
6.3 Floral Displays
Action: To note and consider the update report
6.4 Public Toilets
Action: To note and consider the update report
6.5 See Macclesfield
Action: To note and consider the update report
6.6 Allotments
Action: To note and consider the update report
6.7 Street Sports
Action: To note and consider the update report
7. Enterprising Macclesfield
7.1 Enterprising Macclesfield Update Report 3
Action: To note and consider the update report
7.2 Enterprising Macclesfield SLA
Action: To consider the future of Enterprising Macclesfield’s Service Level Agreement
8. Parks & Play Areas
8.1 Windmill Street
Action: To note and consider the update report
8.2 South Park Pavilion
Action: To note and consider the update report
8.3 Future Forest
Action: To note & consider the update report
9. Churchill Way Mural Improvement
Action: To note and consider the update
10. Public Realm
10.1 Public Realm Furniture
Action: To note and consider the update
10.2 Town Ranger
Action: To note and consider the update
10.3 Provision of Dog Foul Bag Dispensers
Action: To note and consider the update
10.4 Noticeboards
Action: To note and consider the update
10.5 Public Information Engine Idling
Action: to note the proposal for later consideration by the committee
11. Town Centre
11.1 Footfall Mapping Data
Action: To note and consider the update
11.2 Town Centre Free Wifi Data
Action: To note and consider the update
11.3 Foodie Friday
Action: To note and consider the update
11.4 Food Festival
Action: To note and consider the proposal
12. CCTV
12.1 Report (Sent Digitally Due to Size of File)
Action: To note and consider the update
12.2 Future Provision
Action: To note and consider the update
13. Communication
14. Silk Friendship
14.1 Silk Road Monument
Action: To note and consider the update
14.2 Visits & Engagement
Action: To note and consider the update
15. Cycle Macclesfield Strategy
15.1 Draft Strategy Review
Action: To review the consultation responses and updated draft for consideration prior to council adoption.
15.2 Public Safety Information
Action: to note the proposal for later consideration by the committee
16. Budget Setting 2020/21
Action: To review the draft budget and advise of proposed requirements for this committee
17. Correspondence
18. Member Items
19. Date, Time and Place of Next Meeting
The next meeting of the Services Committee will be held at 7pm on 27th January 2020 at Macclesfield Town Hall.
Macclesfield Town Council
Services Committee Minutes 18th November 2019
Minutes of the meeting held on 18th November 2019 at 7pm at Macclesfield Town Hall.
In attendance:
- Cllr Janet Jackson MBE
- Cllr Liz Braithwaite
- Cllr Chris Wilcock
1. Apologies for Absence
- Cllr Mick Warren
- Cllr Fin Shenton
- Cllr Fiona Wilson
- Cllr Neil Puttick
2. Declarations of Interest
Cllr Braithwaite declared a non-pecuniary interest in agenda item 7, being acquainted with one of the committee members of the organisation making the application.
Cllr Braithwaite declared a non-pecuniary interest in agenda item 9 as a resident of Water Street.
Public Questions
The meeting will be adjourned for public questions and comments. After which the meeting will be reconvened.
3. Minutes of the Services Committee Meeting Held on 9th September 2019
RESOLVED: That the minutes are accepted as a true record of the meeting
4. Matters Arising From the Minutes
It was clarified that the funding for St Michael’s toilet provision was subject to a Service Level Agreement (SLA).
5. Community Engagement and Events
5.1 Community Engagement & Events Update
Noted that the Upton Priory Christmas Party will not go ahead this year; Noted that the Park Fit/Pram Fit sessions have received positive feedback.
The report was noted
5.2 Hobbies Fair
It was commented that the positive ambition of the event remains, but it appears that the practical delivery might be currently hindered by lack of take up by interest groups.
RESOLVED: That delivery of the is paused, but may be resumed should the event become more popular and therefore more viable.
6. Asset & Service Provision
6.1 Weston Community Centre
RESOLVED: That the large window is replaced, work commissioned on a competitive procurement like for like replacement basis.
6.2 Christmas Lights
Noted. The future provision of the town centre Christmas tree was agreed to be in its current format. It was agreed to show a lower budgetary amount for the Christmas Lights provision based on the savings delivered without a reduction in service.
6.3 Floral Displays
Noted
6.4 Public Toilets
Noted. It was agreed to further research the option to provide additional facilities at the rear of the Market Hall, prior to consideration of paying the additional costs associated with subsoil permission at Exchange Place.
6.5 See Macclesfield
It was agreed to amend the draft budget down to be in line with previous years’ provision, seeking to increase user-generated content and business engagement.
6.6 Allotments
Noted
6.7 Street Sports
Noted
7. Enterprising Macclesfield
7.1 Enterprising Macclesfield Update Report 3
Noted
7.2 Enterprising Macclesfield SLA
It was discussed that the project has a consistent requirement for revenue funding, which has not demonstrated financial sustainability. It was commented that the outputs, although positive, were per unit relatively high in financial costs. The committee agreed that the hard work of the volunteers to date was evident.
RESOLVED: That further funding is not approved
8. Parks & Play Areas
8.1 Windmill Street
Noted
8.2 South Park Pavilion
Noted
8.3 Future Forest
Committee agreed that the planting of 50 trees at South Park would support this approved project.
RESOLVED: That the planting proposal is approved
9. Churchill Way Mural Improvement
Noted
10. Public Realm
10.1 Public Realm Furniture
Noted
10.2 Town Ranger
Noted
10.3 Provision of Dog Foul Bag Dispensers
Noted
10.4 Noticeboards
Noted
10.5 Public Information Engine Idling
Noted – to be carried forward to the next meeting
11. Town Centre
11.1 Footfall Mapping Data
Noted
11.2 Town Centre Free Wifi Data
Noted
11.3 Foodie Friday
Noted
11.4 Food Festival
RESOLVED: That the tendering of the Foodie Friday event should include for provision of the Food Festival
12. CCTV
12.1 Report (Sent Digitally Due to Size of File)
Noted
12.2 Future Provision
Noted
13. Communication
No action
14. Silk Friendship
14.1 Silk Road Monument
Noted
14.2 Visits & Engagement
Noted
15. Cycle Macclesfield Strategy
15.1 Draft Strategy Review
A typing error on page 13 was corrected. Clarification relating to most up to date data available was added at the start of the Appendix.
RESOLVED: That the draft strategy is approved for recommendation to Council for adoption.
15.2 Public Safety Information
Noted – to be carried forward to the next meeting
16. Budget Setting 2020/21
The committee reviewed the draft budget making amendment to the Tourism Promotion budget line to match last year’s provision.
17. Correspondence
None
18. Member Items
None
19. Date, Time and Place of Next Meeting
The next meeting of the Services Committee will be held at 7pm on 27th January 2020 at Macclesfield Town Hall.
Meeting Closed at 9.15pm
Chair Cllr Janet Jackson MBE
Clerk Pete Turner