Services Committee

Mon 18th Nov 2019, 7:00pm

Is responsible for the strategic management of facilities and services in the town.

Key Information

Dates

Mon 18th Nov 2019, 7:00pm

In Categories

Services Committee
Agendas

Macclesfield Town Council

Services Committee Agenda 18th November 2019

Agenda of the meeting held on 18th November 2019 at 7pm at Macclesfield Town Hall.

1. Apologies for Absence

2. Declarations of Interest


Public Questions

The meeting will be adjourned for public questions and comments. After which the meeting will be reconvened.


3. Minutes of the Services Committee Meeting Held on 9th September 2019

Action: To approve the minutes of the previous meeting

4. Matters Arising From the Minutes

Action: To consider any matters arising from the previous meeting

5. Community Engagement and Events

5.1 Community Engagement & Events Update

Action: To note and consider the update report

5.2 Hobbies Fair

Action: To note and consider the update report

6. Asset & Service Provision

6.1 Weston Community Centre

Action: To note the update and consider the remedial work required

6.2 Christmas Lights

Action: To note the update and consider future provision and budgetary requirements

6.3 Floral Displays

Action: To note and consider the update report

6.4 Public Toilets

Action: To note and consider the update report

6.5 See Macclesfield

Action: To note and consider the update report

6.6 Allotments

Action: To note and consider the update report

6.7 Street Sports

Action: To note and consider the update report

7. Enterprising Macclesfield

7.1 Enterprising Macclesfield Update Report 3

Action: To note and consider the update report

7.2 Enterprising Macclesfield SLA

Action: To consider the future of Enterprising Macclesfield’s Service Level Agreement

8. Parks & Play Areas

8.1 Windmill Street

Action: To note and consider the update report

8.2 South Park Pavilion

Action: To note and consider the update report

8.3 Future Forest

Action: To note & consider the update report

9. Churchill Way Mural Improvement

Action: To note and consider the update

10. Public Realm

10.1 Public Realm Furniture

Action: To note and consider the update

10.2 Town Ranger

Action: To note and consider the update

10.3 Provision of Dog Foul Bag Dispensers

Action: To note and consider the update

10.4 Noticeboards

Action: To note and consider the update

10.5 Public Information Engine Idling

Action: to note the proposal for later consideration by the committee

11. Town Centre

11.1 Footfall Mapping Data

Action: To note and consider the update

11.2 Town Centre Free Wifi Data

Action: To note and consider the update

11.3 Foodie Friday

Action: To note and consider the update

11.4 Food Festival

Action: To note and consider the proposal

12. CCTV

12.1 Report (Sent Digitally Due to Size of File)

Action: To note and consider the update

12.2 Future Provision

Action: To note and consider the update

13. Communication

14. Silk Friendship

14.1 Silk Road Monument

Action: To note and consider the update

14.2 Visits & Engagement

Action: To note and consider the update

15. Cycle Macclesfield Strategy

15.1 Draft Strategy Review

Action: To review the consultation responses and updated draft for consideration prior to council adoption.

15.2 Public Safety Information

Action: to note the proposal for later consideration by the committee

16. Budget Setting 2020/21

Action: To review the draft budget and advise of proposed requirements for this committee

17. Correspondence

18. Member Items

19. Date, Time and Place of Next Meeting

The next meeting of the Services Committee will be held at 7pm on 27th January 2020 at Macclesfield Town Hall.

Minutes

Macclesfield Town Council

Services Committee Minutes 18th November 2019

Minutes of the meeting held on 18th November 2019 at 7pm at Macclesfield Town Hall.

In attendance:

  • Cllr Janet Jackson MBE
  • Cllr Liz Braithwaite
  • Cllr Chris Wilcock

1. Apologies for Absence

  • Cllr Mick Warren
  • Cllr Fin Shenton
  • Cllr Fiona Wilson
  • Cllr Neil Puttick

2. Declarations of Interest

Cllr Braithwaite declared a non-pecuniary interest in agenda item 7, being acquainted with one of the committee members of the organisation making the application.

Cllr Braithwaite declared a non-pecuniary interest in agenda item 9 as a resident of Water Street.


Public Questions

The meeting will be adjourned for public questions and comments. After which the meeting will be reconvened.


3. Minutes of the Services Committee Meeting Held on 9th September 2019

RESOLVED: That the minutes are accepted as a true record of the meeting

4. Matters Arising From the Minutes

It was clarified that the funding for St Michael’s toilet provision was subject to a Service Level Agreement (SLA).

5. Community Engagement and Events

5.1 Community Engagement & Events Update

Noted that the Upton Priory Christmas Party will not go ahead this year; Noted that the Park Fit/Pram Fit sessions have received positive feedback.

The report was noted

5.2 Hobbies Fair

It was commented that the positive ambition of the event remains, but it appears that the practical delivery might be currently hindered by lack of take up by interest groups.

RESOLVED: That delivery of the is paused, but may be resumed should the event become more popular and therefore more viable.

6. Asset & Service Provision

6.1 Weston Community Centre

RESOLVED: That the large window is replaced, work commissioned on a competitive procurement like for like replacement basis.

6.2 Christmas Lights

Noted. The future provision of the town centre Christmas tree was agreed to be in its current format. It was agreed to show a lower budgetary amount for the Christmas Lights provision based on the savings delivered without a reduction in service.

6.3 Floral Displays

Noted

6.4 Public Toilets

Noted. It was agreed to further research the option to provide additional facilities at the rear of the Market Hall, prior to consideration of paying the additional costs associated with subsoil permission at Exchange Place.

6.5 See Macclesfield

It was agreed to amend the draft budget down to be in line with previous years’ provision, seeking to increase user-generated content and business engagement.

6.6 Allotments

Noted

6.7 Street Sports

Noted

7. Enterprising Macclesfield

7.1 Enterprising Macclesfield Update Report 3

Noted

7.2 Enterprising Macclesfield SLA

It was discussed that the project has a consistent requirement for revenue funding, which has not demonstrated financial sustainability. It was commented that the outputs, although positive, were per unit relatively high in financial costs. The committee agreed that the hard work of the volunteers to date was evident.

RESOLVED: That further funding is not approved

8. Parks & Play Areas

8.1 Windmill Street

Noted

8.2 South Park Pavilion

Noted

8.3 Future Forest

Committee agreed that the planting of 50 trees at South Park would support this approved project.

RESOLVED: That the planting proposal is approved

9. Churchill Way Mural Improvement

Noted

10. Public Realm

10.1 Public Realm Furniture

Noted

10.2 Town Ranger

Noted

10.3 Provision of Dog Foul Bag Dispensers

Noted

10.4 Noticeboards

Noted

10.5 Public Information Engine Idling

Noted – to be carried forward to the next meeting

11. Town Centre

11.1 Footfall Mapping Data

Noted

11.2 Town Centre Free Wifi Data

Noted

11.3 Foodie Friday

Noted

11.4 Food Festival

RESOLVED: That the tendering of the Foodie Friday event should include for provision of the Food Festival

12. CCTV

12.1 Report (Sent Digitally Due to Size of File)

Noted

12.2 Future Provision

Noted

13. Communication

No action

14. Silk Friendship

14.1 Silk Road Monument

Noted

14.2 Visits & Engagement

Noted

15. Cycle Macclesfield Strategy

15.1 Draft Strategy Review

A typing error on page 13 was corrected. Clarification relating to most up to date data available was added at the start of the Appendix.

RESOLVED: That the draft strategy is approved for recommendation to Council for adoption.

15.2 Public Safety Information

Noted – to be carried forward to the next meeting

16. Budget Setting 2020/21

The committee reviewed the draft budget making amendment to the Tourism Promotion budget line to match last year’s provision.

17. Correspondence

None

18. Member Items

None

19. Date, Time and Place of Next Meeting

The next meeting of the Services Committee will be held at 7pm on 27th January 2020 at Macclesfield Town Hall.

Meeting Closed at 9.15pm

Chair Cllr Janet Jackson MBE

Clerk Pete Turner

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