Services Committee

Mon 20th Jul 2020, 7:00pm

Is responsible for the strategic management of facilities and services in the town.

Key Information

Dates

Mon 20th Jul 2020, 7:00pm

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Services Committee
Agendas

Macclesfield Town Council

Services Committee Agenda 20th July 2020

Due to the Coronavirus Covid-19 restrictions and in line with the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 this meeting will be held remotely, broadcast on youtube.com and can be viewed on the Macclesfield Town Council youtube.com channel.

Agenda of the meeting held on 20th July 2020 at 7pm

Consideration of the implications relating to Covid-19 transmission will be taken across all items on this agenda.

1. Apologies for Absence

2. Declarations of Interest


Public Questions

The meeting will be adjourned to invite comments and questions from the public.

The meeting will then be reconvened.

NOTE:

If you would like to speak during public session, please email clerk@macclesfield-tc.gov.uk by 5pm Thursday 16/07/2020. Every practicable effort will be made to try and arrange your inclusion.

If you would like to submit a written statement, please submit your statement for inclusion and circulation to the committee to clerk@macclesfield-tc.gov.uk by 5pm Thursday 16/07/2020.


3. Minutes of the Services Committee Meeting Held on 11th May 2020

4. Matters Arising From the Minutes

5. Community Engagement and Events

5.1 Community Engagement Update

5.2 Events Update

6. Asset & Service Provision

6.1 Weston Community Centre

6.2 Christmas Lights and LIT Festival

6.3 Floral Displays

6.4 Public Toilets

6.5 See Macclesfield

6.6 Allotments

6.7 Street Sports

6.8 Police Drugs Intervention

6.9 Back Wallgate Festoon Light Quotation

7. Parks and Play Areas

7.1 Windmill Street

7.2 South Park Pavilion

7.3 Future Forest

7.4 2020/21 Play Area Funding – Hurdsfield and Broken Cross

7.5 Rugby Drive

8. Public Realm

8.1 Public Realm Furniture

8.2 Town Ranger

8.3 Provision of Dog Foul Bag Dispensers

8.4 Noticeboards

9. Town Centre

9.1 Town Centre Re-Generation

9.2 Footfall Mapping Data

9.3 Town Centre Free Wifi Data

10. Bus Services

10.1 Working Group

11. Communication

12. Silk Heritage

12.1 Silk Road Monument

12.2 Visits & Engagement

13. Correspondence

13.1 Macc Runfest

14. Member Items

14.1 Tytherington Planters – Cllr David Edwardes

14.2 Website Home Page Photo Competition – Cllr Chris Wilcock

15. Date, Time and Place of Next Meeting

The next meeting of the Services Committee will be held at 7pm on 7th September 2020 at a location and format to be confirmed subject to relevant current Covid-19 guidance

Minutes

Macclesfield Town Council

Services Committee Minutes 20th July 2020

Due to the Coronavirus Covid-19 restrictions and in line with the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 this meeting was held remotely, broadcast on youtube.com and can be viewed on the Macclesfield Town Council youtube.com channel.

Minutes of the meeting held on 20th July 2020 at 7pm

Consideration of the implications relating to Covid-19 transmission will be taken across all items on this agenda.

In attendance:

  • Cllr Janet Jackson MBE
  • Cllr Chris Wilcock
  • Cllr Fiona Wilson
  • Cllr Neil Puttick
  • Cllr Fin Shenton
  • Cllr Sarah Bennett-Wake
  • Cllr Mick Warren

Also in attendance was Cllr David Edwardes and Cllr Michael Hutchison.

1. Apologies for Absence

None

2. Declarations of Interest

Cllr Puttick declared a nonpecuniary interest in agenda 6.2 as a member of Macclesfield Community Artspace.

Cllr Fiona Wilson declared a nonpecuniary interest in agenda item 13.1 as a member of Macclesfield Harriers.

Cllr Sarah Bennett-Wake declared a nonpecuniary interest in agenda item 6.2 as she works at the school the LIT organisers child attends.

Cllr Janet Jackson MBE declared a nonpecuniary interest in agenda item 6.2 as a Trustee at the Silk Museum currently working with LIT.


Public Questions

The meeting was adjourned to invite comments and questions from the public.

Diana Hamilton, representing LIT described the LIT and Christmas project in detail adding that the new format would help with reducing crowds and addressing the need for social distancing. It was reiterated that the aim this year was to increase engagement and work with schools.

Lynne Jones spoke in detail about the need for reviewing the post covid impact on Macclesfield and the town centre. Lynne asked the committee to consider working with the community and groups to gain information and opinions on the impact. Lynne appealed to the town council to be a part of the post covid recovery plan.


3. Minutes of the Services Committee Meeting Held on 11th May 2020

RESOLVED: That the minutes are approved as a true record of the meeting.

4. Matters Arising From the Minutes

None

5. Community Engagement and Events

5.1 Community Engagement Update

The report was noted

5.2 Events Update

RESOLVED: That the Pick and Mix Service Level Agreement for £1,500 is honoured

6. Asset & Service Provision

6.1 Weston Community Centre

The update was noted

6.2 Christmas Lights and LIT Festival

The committee discussed the report in detail and the need to ensure that schools from across the wards were involved was noted. It was highlighted as being an opportunity for families to come together as well as a chance to increase footfall in a socially distanced way, within the town centre. There will also be no increase in expenditure due to additional costs being taken from the savings made due to cancelled events.

RESOLVED:

1. That officers in conjunction with LIT Festival, commence work on the new structure to the Christmas light switch on event with a total cost of £15,040

2. That officers in conjunction with LIT invite applications to respond to the Tree of Light installation brief to the cost of £3,000

3. That the LIT funding application for £5,000 is approved to extend and enhance the festive celebrations within the town.

6.3 Floral Displays

The report was noted

6.4 Public Toilets

The report was noted

6.5 See Macclesfield

The report was noted

6.6 Allotments

RESOLVED: That signs are erected on the plots on Park Grove allotments, giving plot holders 6 weeks to get in touch before their plots will be cleared ready for re-letting.

6.7 Street Sports

The report was noted

6.8 Police Drugs Intervention

The report was noted

6.9 Back Wallgate Festoon Light Quotation

The added benefit of increased lighting was noted.

RESOLVED: That the lighting proposal is approved to the value of £5,365 + VAT

7. Parks And Play Areas

7.1 Windmill Street

Cllr Warren raised that he has been told there may be an overspend on this project. The Community and Events Manager will look into this and report back to the committee.

7.2 South Park Pavilion

The report was noted.

7.3 Future Forest

Cllr Puttick expressed that lockdown had enabled people to discover new areas and this would be a good focus for the long term future forest project.

7.4 2020/21 Play Area Funding – Hurdsfield and Broken Cross

The report was noted.

7.5 Rugby Drive

The report was noted.

8. Public Realm

8.1 Public Realm Furniture

The report was noted.

8.2 Town Ranger

The report was noted.

8.3 Provision of Dog Foul Bag Dispensers

Cllr Puttick expressed the need to encourage people to maintain good disposal habits before enforcement is used and that education is key to success in this area.

8.4 Noticeboards

The report was noted.

9. Town Centre

9.1 Town Centre Re-Generation

Cllr Wilson thanked Lynne Jones for her contribution at the start of the meeting.

Cllr Wilson provided a detailed verbal update on the need to help to address the covid-19 pandemic impact on the town centre.

Cllr Wilson suggested that the town council host an initial town centre focus meeting to obtain initial views.

RESOLVED: That a virtual town centre focus meeting will be held with interested parties on Tuesday 28th July 2020, hosted by the town council.

9.2 Footfall Mapping Data

The Community and Events Manager informed the committee that for the next services committee meeting, week on week footfall data will be provided to help monitor town centre recovery.

9.3 Town Centre Free Wifi Data

The report was noted.

10. Bus Services

10.1 Working Group

Cllr Puttick expressed that he is looking forward to working with the new Town Clerk on this project to improve transport and increase opportunities for people.

11. Communication

None

12. Silk Heritage

12.1 Silk Road Monument

The report was noted.

12.2 Visits & Engagement

The Community and Events Manager informed the committee of an upcoming visit from the monument artist.

13. Correspondence

13.1 Macc Runfest

Members discussed in detail the correspondence provided and a wish to see the organisation become more financially sustainable was expressed.

RESOLVED: That a grant of £3,000 is made to Macc RunFest so that the organisation is able to support their nominated charities this year.

14. Member Items

14.1 Tytherington Planters – Cllr David Edwardes

RESOLVED: That no action is taken as it is a ward issue and can be considered as part of the ward budgeting process in 2021/22.

14.2 Website Home Page Photo Competition – Cllr Chris Wilcock

RESOLVED: That the photo competition is approved with the responsibility of uploading the photographs outsourced to an external provider.

15. Date, Time and Place of Next Meeting

The next meeting of the Services Committee will be held at 7pm on 7th September 2020 at a location and format to be confirmed subject to relevant current Covid-19 guidance

Meeting closed at 9:09pm

Chair: Cllr Janet Jackson MBE

Clerk: Helena Gowler

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