Personnel Committee Terms of Reference
September 2020
7 Members
Quorum: 3
Number | Function of Committee Column 1 |
Delegation of Function Column 2 |
---|---|---|
1 |
To recommend to Council the overall establishment/staffing structure and approval of additional posts |
None – Final approval remains with council |
2 |
To agree the pay and conditions of staff |
Committee |
3 |
To make recommendation to Council on Personnel Policies and Employee Handbook |
Committee |
4 |
Appointment of Staff
|
Recommendation to appoint Town Clerk to be endorsed by Council.
Selection for new Town Clerk, to be undertaken by a Recruitment Panel, comprising of Mayor, Deputy Mayor and one Personnel Committee Member.
Above spinal column point 22 to Committee Appointment of other staff up to spinal column point 22 to Town Clerk in consultation with two members of the Committee. Town Clerk for casual and temporary appointment to approved positions up to spinal column point 22. Decision on whether to fill vacant positions is delegated to Clerk. Decision on recruitment of consultants to Committee. Decision on recruitment of agency staff to the Town Clerk. |
5 |
Disciplinary matters under the Council’s Disciplinary Procedures |
Personnel Committee in the case of the Town Clerk, with appeal to three Members of the Council who are not on the Personnel Committee. Dismissal of Town Clerk to be ratified by Full Council For all other staff, Town Clerk with appeal to Personnel Committee. |
6 |
Determination of individual grading issues and job evaluation |
Committee |
7 |
Issues relating to the Local Government Pension Scheme as it affects individual employees and administration of retirement |
Committee Administration of retirement in case of permanent ill health, after appropriate medical advice via Cheshire Pensions |
8 |
Approval of job descriptions and person specifications |
Committee |
9 |
Absence issues under the Council’s Attendance Management Policy and Guidelines. |
Town Clerk except Committee in the case of Town Clerk |
10 |
Manage the Appeals Procedure
Appeals Panel Formation |
Appeals Panel
To be convened as required by: The Chair of the Personnel Committee and either the Town Clerk or the Mayor. The Panel will comprise of three members that have had no prior involvement with the matter under appeal. |
11 |
To place staff at the disposal of other local authorities for the purpose of joint arrangements or partnership working |
Town Clerk except Committee in case of Town Clerk |
12 |
Personal Development Plan, Performance Management and Appraisals – setting and reviewing. |
Town Clerk, except Personnel Members Panel comprising of the Mayor and the Chair of the Personnel Committee in the case of Town Clerk. |
13 |
Approval of Training and Development |
Town Clerk in accordance with Budget |
14 |
Line Management of the Town Clerk |
Hierarchy:
|
15 |
Assessment at the end of probationary period |
Town Clerk except Committee in the case of Town Clerk |
16 |
Issue contracts of employment |
Town Clerk except Committee in the case of Town Clerk |
17 |
Redundancy and Redeployment |
Committee |
18 |
Monitoring Policy in relation to employment |
Committee |
19 |
Approval of Officer Codes of Conduct |
Council |
20 |
Health and Safety |
Committee for approval of Policy other than General Statement and Organisation which are reserved for Council. |
21 |
Manage the Grievance Procedure |
Town Clerk except Committee in the case of Town Clerk |
22 |
Administration of other Personnel Procedures |
Town Clerk except Committee in the case of Town Clerk |
23 |
Consultation with the Trade Unions |
Committee quarterly overview Town Clerk for specific issues |
24 |
Placement and Supervision of Volunteers |
Town Clerk |
25 |
To administer the child and Vulnerable Adult Policy |
Town Clerk to administer Committee to monitor |
Definition of Strategic Overview
That part of an initiative or service which is considered necessary to define Policy and Budget.
Definition of Operational Management
That part of the service which is considered necessary in the delivery of an initiative or service which is within Policy and Budget.