Procurement Policy

Document Version Control

Version No.

Date Change Made

New Version No.

Changes Made By (initial)

Comment

 

 

 

 

Approved at MTC 10 11 15 Agenda Item 8.6

 

 

 

  

Reviewed at MTC 19.3.2018 Agenda item 17.2

 

 

 

 

Reviewed at MTC 15.7.2019 Agenda item 10.5

 

 

 

 

Approved at MTC 16 3 20

 

Contents

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1. Procurement Policy

1.1 The Council will strive to attain best value for all goods, materials and services which it purchases. “Best Value” will be defined as a balance of price, quality of product and supplier services. 

1.2 The Council will operate a transparent procurement process in accordance with its Financial Regulations, Standing Orders and Standing Orders for Contracts. 

  • The Council will purchase locally wherever possible and where best value can be satisfied.
  • In evaluating “best value”, the past record of the supplier will be taken into account. 
  • For goods, materials or services over £25,000, an evaluation model encompassing both price and quality, will be developed in advance, against which best value can be judged. A simpler scoring matrix should be used for all purchases or contracts above £3000 for which quotations are required. 
  • For other than small value purchases, the environmental and social credentials of the supplier will be requested, in accordance with the Council’s Environmental Policy and Community and Social Policy. 
  • The Council will purchase Fair Trade goods where possible.
  • The Council will purchase re-cycled goods or less environmentally damaging materials where they meet the required functional standard.