Services Committee Terms of Reference

March 2021
7 Members
Quorum: 3

1. Leisure and Recreation

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1 Power to maintain land for open spaces, Public Health Act 1875, S164 Open Spaces Act 1906 S9 and 10
  • Committee for strategic overview.
  • Town Clerk/Deputy for operational management
2 Power to acquire land for or to provide public walks, pleasure ground to manage and control them.  Power to provide gymnasiums, playing fields and boating pools; Local Government Act 1972, Sch 14; Public Health Acts Amendment Act 1890, S44, Local Government (Miscellaneous Provision) Act S19; Public Health Act 1961, S54.
  • Acquisition to Council
  • Strategic Management and Development to Committee
  • Town Clerk/Deputy for operational management
3 Management and Enhancement of Parks, Playing Fields, Play Areas and public open spaces
  • Grants to Finance Committee
  • Strategic Management and Development to Committee.
  • Town Clerk/Deputy for Operational Management

2. Bus Shelters

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1 Power to provide and maintain bus shelters, LGA 1953 S4.
  • Strategic overview to Committee.
  • Power to make contribution, with budget – to Committee.
  • Operational Management to Town Clerk/Deputy

3. Clocks

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1 Power to provide public clocks, Parish Councils Act 1957, S2
    • Strategic overview to Committee
  • Operational Management to Town Clerk/Deputy.

4. Allotments

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1 To provide allotment, improve land and let rights under S23, 26 and 42 of the Smallholdings and Allotments Act 1908
  • Operational Management to Town Clerk/Deputy
  • Strategic overview and development to Committee

5. Baths and Washhouses

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1 Power to provide baths and wash-houses under S 221, 222, 223 and 227 of public Health Act 1936.
  • Committee for strategic overview
  • Town Clerk/Deputy for operational management

6. Burial Facilities

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1

Power to acquire and maintain; power to provide; power to agree to maintain monuments and memorials under Open Spaces Act 1906. S9 and 10; LGA 1972, S214; Parish Councils and Burial Authorities (misc Provisions) Act 1970 S1.

Acquisition and provision reserved for Council.

  • Operational Management to Town Clerk/Deputy.
  • Strategic Overview to Committee.
2 Power to contribute toward expenses of cemeteries, LGS 1972, S214. Grants to Finance Committee
3 Power for maintenance of closed church yards LGA 1972, S215
  • Operational management to Town Clerk/Deputy
  • Strategic overview to Committee
4 Power to provide mortuaries, Public Health Act 1936, S198
  • Strategic overview to Committee
  • Operational management to Town Clerk/Deputy

7. Public Buildings

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1 Power to provide and encourage the use of conference facilities, LGA 1972, S144.
  • Strategic management to Committee
  • Operational management to Town Clerk/Deputy
  • Strategic management of Town Hall Complex within Policy and Budget to Committee.
  • Operational management of Town hall within Policy and Budget Committee to Town Clerk/Deputy
2 Power to provide and equip community centres for use of clubs having athletic, social or recreational objectives, LGA (Misc provisions) Act 1976 S19
  • Strategic overview to Committee
  • Operational management to Town Clerk/Deputy
3 Power to provide public buildings and halls.  LGA 1972, S215
  • Strategic overview to committee
  • Operational management to Town Clerk/Deputy
  • Strategic management of Town hall within Policy and Budget Committee
  • Operational management of Town Hall within Policy and Budget to Town Clerk/Deputy.
4 Power to provide Markets, Royal Charter
  • Strategic overview to committee
  • Operational management to Town Clerk/Deputy
  • Strategic management of Market within Policy and Budget Committee
  • Operational management of Market within Policy and Budget to Town Clerk/Deputy.
5 Setting of all fees and charges

Committee

8. Entertainment and the Arts

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1 Power to provide entertainment and support of the arts, LGA 1972, S145
  • Committee within policy
  • Grants to Finance Committee
2 Power to promote lotteries, Lotteries and Amusements Act 1976, S7
  • Committee within policy
  • Operational management to Town Clerk/Deputy

9. Public Realm

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1 Provision of litter receptacles, Litter Act 1983, S5 and 6
  • Strategic overview within budget to Committee.
  • Operational management to Town Clerk/Deputy
2 Provision and maintenance of street furniture and signs.
  • Strategic overview within budget to Committee.
  • Operational management to Town Clerk/Deputy
3 Matters relating to street cleaning, litter, fly posting.
  • Strategic overview within budget to Committee
  • Operational management to Town Clerk/Deputy.
4 Management of Town Centre Operational Support
  • Strategic overview within budget to Committee
  • Operational management to Town Clerk/Deputy

10. Highways and Transport

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1 Power to maintain footpaths and bridleways Committee within Council Policy
2 Power to light roads and public places Committee within Council Policy
3 Powers to provide parking places for vehicles and cycles Committee within Council Policy
4 Power to enter into agreement as to dedication and widening. Committee within Council Policy
5 Power to provide roadside seats and shelters Committee
6 Power to contribute financially to traffic calming schemes, Highways Act 1980, S274A Committee within budget and Council policy.
7 Power to provide traffic signs and other objects or devices warning or danger Committee
8 Power to plant trees and lay grass verges and to maintain them Committee
9 Powers relating to car sharing scheme, taxi fare concessions and information about transport; LGA and Rating Act 1997 S26,28 and 29. Committee under the direction of Council.
10 Improve off street parking on on-street parking enforcement Committee under the direction of Council
11 To support approved community transport schemes
  • Committee under the direction of Council
  • Grants to Finance Committee

11. Heritage

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1 To manage, preserve and promote the use of the Town’s heritage and ancient records.
  • Strategic overview to Committee within policy and budget
  • Operational management to the Town Clerk/Deputy
2 To manage and preserve the Town’s artefacts and treasures.
  • Strategic overview to Committee within policy and budget
  • Operational management to the Town Clerk/Deputy

12. Community Engagement

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1

To promote the social wellbeing of the Town and power of general competence.

Committee within policy and budget.
2

To support the development of the Borough Community Plan and Local Strategic Partnership

Committee within policy and budget.
3 To facilitate and support local community and voluntary organisations.

Grants to Finance Committee
4

To maximise the benefit to the Town of external funding directly or in partnership.

Promotions and other support to Committee/Town Clerk in accordance with policy.
5

To promote social inclusion with the communities.

Committee within policy and budget
6

To promote Fair Trade in the Town and Town Centre Management.

Committee
7 To lead on market town initiatives

Committee within policy and budget
8

To agree project funding applications.

Committee
9 To agree project funding, subject to the presentation of an acceptable business case.
  • Committee
  • In urgent case the Town Clerk in consultation with the Mayor or Deputy Mayor Chairman of Finance Committee and another Councillor.

13. Community Safety

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1

Power to install and maintain equipment for detection and prevention of crime, Local Government and Rating Act 1997, S31.
  • Committee for strategic overview
  • Town clerk for operational management
2

To support initiatives of the Community Safety Partnership.

Committee/Town Clerk in accordance with Council direction.
3

To lobby for road safety improvement schemes.

Committee
4

To liaise with the Police Authority and Constabulary.
  • Committee for strategic overview
  • Town clerk for operational management
5 To manage the PCSO SLA
  • Committee to recommend terms to Council
  • Town Clerk to monitor

14. Environment

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1

To promote the environmental wellbeing of the Town.

Committee within policy and budget.
2 Conservations of the built and natural environment.
  • Strategic overview to Committee
  • Operational Management to Town Clerk
3 Power to maintain, repair, protect and alter War Memorials (local authorities powers) Act 1923, S11 as extended by the LGA 1948 S133.
  • Strategic overview to Committee
  • Operational Management to Town Clerk
4 To deal with issues involving ancient monuments and areas of archaeological interest.
  • Strategic overview to Committee
  • Operational Management to Town Clerk
5 To promote floral and planting initiatives.

Committee within policy and budget
6 To protect and preserve local heritage

Committee within policy and budget
7 To approve and action Environmental audits.
  • Committee within budget
  • Town Clerk to initiate audit
8 To promote environmental awareness. Committee to approve programme within budget

15. Environment and Public Health

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1 Power to provide public conveniences, Public Health Act 1936, S87.
  • Strategic overview to Committee
  • Operational Management Town Clerk
2 Power to utilise well, spring or stream to provide facilities for water supply. Public Health Act 1936, S125
  • Strategic overview to Committee
  • Operational management to Town Clerk
3 Power to deal with ponds and ditches. Public Health Act 1936, S260

Power to Committee
4 To liaise with the relevant authorities in cases on public health/environmental nuisance, drainage matter, pollution, animal welfare issues.
  • Petitions to Committee
  • Town Clerk in other Cases
5 To make observations on any public health/environmental licence or registration application (other than under the Licensing Act) Committee
6 Waste and Recycling
  • Strategic overview to Committee
  • Operational management to Town Clerk

16. Personal Health

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1 To work with partner organisations to improve the health of people in the Town.
  • Committee for strategic overview
  • Town Clerk for Operational Management
2 To improve access to services which can contribute to health.
  • Committee for strategic overview
  • Town Clerk for Operational Management
3 To promote healthy living
  • Committee for strategic overview
  • Town Clerk for Operational Management
4 Contribute to the development of and coordination of NHS services.
  • Committee for strategic overview
  • Town Clerk for Operational Management
17. Young People

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1 Support for public and community services Committee within policy and budget
2 Coordinate the involvement of young people in decision making. Committee within policy and budget
3 Support to young people in their communities. Committee within policy and budget

18. Housing

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1

To lobby for sufficient variety housing

 Committee within policy and budget
2 To support home safety initiatives in the Town. Committee within policy and budget

19. Economic Wellbeing and Tourism

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1 To promote the economic wellbeing of the Town through partnership with the business and community sectors. Committee within policy and budget
2 To promote tourism within the Town. Committee within policy and budget
3 Power to encourage visitors and provide conference and other facilities. Committee within policy and budget
4 To promote regeneration in the Town. Committee within policy and budget
5 To lobby for sufficient high quality employment sites in the Town and support initiatives promoting inward investment. Committee in conjunction with planning committee.
6 To support skills and training for local businesses. Committee within policy and budget
7 Provision, directly or indirectly, of Christmas Lights.
  • Committee within budget
  • Grants to Finance Committee

20. Emergency Planning

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1 To assist in the preparation and implementation of Emergency Plans of the Borough Council.
  • Committee within budget
  • Operations management to the Town Clerk.

21. Projects

Number

Function of Planning Committee
Column 1

Delegation of function
Column 2
1

To approve and deliver environmental and community projects.
  • Committee within budget
  • Operations management to the Town Clerk.

 

Definition of Strategic Overview
That part of an initiative or service which is considered necessary to define Policy and Budget.

Definition of Operational Management
That part of the service which is considered necessary in the delivery of an initiative or service which is within Policy and Budget.