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Annual General Meeting
Mon 16th May 2022, 7:00pm
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Macclesfield Town Council Annual Council Meeting
Macclesfield Town Council Notice of Meeting
9th May 2022
To Councillors Sarah Bennett-Wake, David Edwardes, Alift Harewood-Jones, Mike Hutchison, Janet Jackson, Sandy Livingstone, Neil Puttick, Lloyd Roberts, Ruth Thompson, Mick Warren, Chris Wilcock and Fiona Wilson.
You are hereby summoned to attend a meeting of
Macclesfield Town Council’s Annual Council meeting to be held at
Macclesfield Town Hall
on
16th May 2022
commencing at 7pm,
for the purpose of transacting the business shown on the attached agenda.
With thanks,
Laura Smith
Town Clerk
Agenda for the Annual General Meeting and Mayor Making to be held on Monday 16th May 2022 at 7pm at Macclesfield Town Hall.
This meeting is open to the public, but space may be limited. Should you wish to attend please inform the Town Clerk.
Anyone attending this meeting is advised to wear a face covering upon entering and leaving the venue. It is advised that this only be removed when speaking at the meeting.
Anyone attending is asked to undertake a lateral flow test on the day of any meeting before embarking upon the journey to the venue. Please note that it can take up to 30 minutes for the true result to show on a lateral flow test. If your test shows a positive result, then you must not attend the meeting.
1. Election of the Mayor of Macclesfield for 2022/23
2. Election of the Deputy Mayor of Macclesfield for 2022/23
The retiring mayor will adjourn the meeting whilst the newly elected Mayor and Deputy Mayor receive their insignia of office.
The Town Clerk will call upon the Mayor of Macclesfield to read and sign their declaration accepting the office of Mayor of Macclesfield.
The Town Clerk will call upon the Deputy Mayor of Macclesfield to read and sign their declaration accepting the office of Deputy Mayor of Macclesfield.
The meeting will then be re-convened.
3. Retiring Mayor of Macclesfield Remarks
4. Tribute by the Incoming Mayor of Macclesfield to the Retiring Mayor of Macclesfield and Mayoress
5. Appointment (if known) of the Mayor’s Honorary Chaplain, Mayor’s Cadet, Introduction to the Mayor’s Charity/ies to be Supported and Plans for the Year
6. Apologies for Absence
7. Declarations of Interest
Public Questions
The meeting will be adjourned to invite comments and questions from the public.
The meeting will then be reconvened.
NOTE: If you would like to speak during public session, please email clerk@macclesfield-tc.gov.uk by 5pm on Thursday 12th May 2022. Every practicable effort will be made to try and arrange your inclusion.
If you would like to submit a written statement, please submit your statement for inclusion and circulation to the committee to
clerk@macclesfield-tc.gov.uk by 5pm on Thursday 12th May 2021.
Please note this is a face to face meeting and numbers in the room are very limited. If you wish to attend please register with the clerk by emailing clerk@macclesfield-tc.gov.uk
8. Minutes of the Meeting of Full Council 21st March 2022
Action: To consider the draft minutes and approve them as a true record of the meeting.
9. Committee Appointments
Action: To approve the committee appointments.
10. Calendar Of Meetings
Action: To approve the calendar of meetings.
11. Governance Review
11.1 Financial Regulations
Action: To approve the financial regulations.
11.2 Risk register
Action: To approve the risk register.
12. Audit For Financial Year 2021/22
Action:
- To consider the approval of the Annual Governance Statement.
- To consider the approval of the Accounting Statements 2021/22
13. Internal Auditor
Action: To approve JDH Business Services as internal auditor 2022/23.
14. External Support Services
Action:
- To approve Wirehouse Employer Services for HR and H&S support.
- To approve Shires Pay Services Ltd for Payroll Services.
- To approve Blain Boland & Co Solicitors for legal support.
- To approve John Greenhall & Co for finance and accountancy support.
15. Cheshire Association of Local Councils (Chalc)
Action: To consider the renewal of membership of ChALC.
16. Other Memberships
Action: to consider renewal of the following memberships
- National Allotment Society.
17. Annual report
Action: To note and receive the 2021/22 Annual Report of the Town Council.
18. Christmas Lights
Please see attached report
Action: To approve LITE as the supplier for the next 3 years
19. South Park Pavilion
19.1 South Park Pavilion Appointment of Architect
Action: To approve Bower Matin as the chosen architect for South Park Pavilion.
- Budgeted £100,000 for Parks and Play Areas
Action: To consider the following proposal from the Services Committee 25 04 22.
7.1 Parks and Play Areas
Resolved: The Services Committee recommends for Full Council, that the budgeted amount of £100,000 for Parks goes towards South Park Pavilion. It will pay for the architect, surveys and structural engineers.
20. Cheshire East Consultations
20.1 Winter Maintenance Top Up Scheme – Closing Date 27th May 2022
20.2 End of Season Review of Winter Gritting
20.3 Highways Survey of Town and Parish Satisfaction – Closing date 31 May 2022
Action: To consider a response to the above consultations.
21. Date, Time and Place of Next Meeting
The date of the next meeting of Macclesfield Town Council is 7pm, 13th June 2022 at Macclesfield Town Hall.
Macclesfield Town Council Annual Council Meeting
Minutes of the Annual General Meeting and Mayor Making held on Monday 16th May 2022 at 7pm at Macclesfield Town Hall.
In attendance:
Cllr Fiona Wilson – Chair
Cllr Chris Wilcock
Cllr David Edwardes
Cllr Janet Jackson
Cllr Mick Warren
Cllr Mike Hutchison
Cllr Sarah Bennett-Wake
Cllr Alift Harewood
Cllr Sandy Livingstone
Cllr Ruth Thompson
1. Election of the Mayor of Macclesfield for 2022/23
Cllr Fiona Wilson was unanimously voted Mayor of Macclesfield for 2022/23.
2. Election of the Deputy Mayor of Macclesfield for 2022/23
Cllr Chris Wilcock was unanimously voted Deputy Mayor of Macclesfield for 2022/23.
3. Retiring Mayor of Macclesfield Remarks
Cllr David Edwardes thanked his fellow Councillors and the Town Council staff for all of their support. He is extremely proud of his charities Windy Way and the Round Table who have raised around £10,000.
4. Tribute by the Incoming Mayor of Macclesfield to the Retiring Mayor of Macclesfield and Mayoress
Cllr Fiona Wilson thanked Cllr David Edwardes and the Mayoress, his wife Natalia, for all of the hard work they did over the past year.
5. Appointment (if known) of the Mayor’s Honourary Chaplain, Mayor’s Cadet, Introduction to the Mayor’s Charity/ies to be Supported and Plans for the Year
Cllr Fiona Wilson announced her theme for the year ‘Our Community, Stronger Together’.
Cllr Wilson announced her first charity for the year as Macclesfield Youth Brass Band, who formed in 2005, allowing people, including those with special needs to benefit from the power of music.
Her second Mayor Charity is North West air ambulance, who deliver pre-hospital care to the most critically ill. They are entirely donation funded, with no money from the government
6. Apologies for Absence
Cllr Lloyd Roberts
7. Declarations of Interest
There were no declarations of interest.
Public Questions
The meeting was adjourned for public comments/questions.
There were no public comments or questions.
The meeting was reconvened.
8. Minutes of the Meeting of Full Council 21st March 2022
Resolved: The minutes were approved.
9. Committee Appointments
Resolved: The Committee appointments were approved with the following amendments:
- Cllr Janet Jackson has resigned from the Planning Committee.
- Cllr Ruth Thompson has joined the Services Committee.
10. Calendar Of Meetings
Resolved: The calendar of meetings was approved.
11. Governance Review
11.1 Financial Regulations
Resolved: To approve the financial regulations with the following amendment:
11.2 Risk register
Resolved: The risk register was approved.
12. Audit For Financial Year 2021/22
Resolved:
- The Annual Governance Statement was approved and signed by the Chair and the Clerk.
- The Accounting Statements 2021/22 was approved and signed by the Chair and the Clerk.
13. Internal Auditor
Resolved: JDH Business Services were approved as internal auditor 2022/23.
14. External Support Services
Resolved: The following support services were approved:
- Wirehouse Employer Services for HR and H&S support.
- Shires Pay Services Ltd for Payroll Services.
- Blain Boland & Co Solicitors for legal support.
- John Greenhall & Co for finance and accountancy support.
15. Cheshire Association of Local Councils (Chalc)
Resolved: The renewal of membership of ChALC was approved.
16. Other Memberships
Resolved: The renewal of the following membership was approved.
- National Allotment Society.
17. Annual report
The 2021/22 Annual Report of the Town Council was received and noted.
18. Christmas Lights
Please see attached report
Resolved: LITE were approved as the supplier of the Christmas lights for the next 3 years
19. South Park Pavilion
19.1 South Park Pavilion Appointment of Architect
Resolved: Bower Matin were approved as the appointed architect for South Park Pavilion.
- Budgeted £100,000 for Parks and Play Areas
Action: To consider the following proposal from the Services Committee 25 04 22.
7.1 Parks and Play Areas
Resolved: The Council approved that the budgeted amount of £100,000 for Parks goes towards South Park Pavilion.
20. Cheshire East Consultations
20.1 Winter Maintenance Top Up Scheme – Closing Date 27th May 2022
20.2 End of Season Review of Winter Gritting
20.3 Highways Survey of Town and Parish Satisfaction – Closing date 31 May 2022
Resolved:
20.1 and 20.2 Town Clerk and Cllr Mick Warren are to meet with CE Highways to discuss the roads MTC have identified that have been taken off the gritting route.
20.3 Town Clerk to submit survey on behalf of the Town Council with the request that regular meetings are held. Councillors are also requested to fill in the survey.
21. Date, Time and Place of Next Meeting
The date of the next meeting of Macclesfield Town Council is 7pm, 13th June 2022 at Macclesfield Town Hall.