Finance Committee
Oversees the council’s budget and spend and makes decisions on grant applications.
Macclesfield Town Council Finance Committee
Macclesfield Town Council Notice of Meeting
26th August 2022
To Chair Councillor Neil Puttick and Councillors Sarah Bennett-Wake, Alift Harewood-Jones, Mike Hutchison, Chris Wilcock and Fiona Wilson.
You are hereby summoned to attend a meeting of
Macclesfield Town Council’s Finance Committee meeting to be held at
Macclesfield Town Hall
on
5th September 2022
commencing at 7pm,
for the purpose of transacting the business shown on the attached agenda.
With thanks,
Laura Smith
Town Clerk
Agenda
Agenda of the meeting to be held on the 5th September 2022 at 7pm at Macclesfield Town Hall.
This meeting is open to the public, but space may be limited. Should you wish to attend please inform the Town Clerk.
1 Apologies for Absence
To receive apologies for absence.
2 Declarations of Interest
To receive declarations of interests from members relevant to items under discussion at the meeting.
Public Questions
The meeting will be adjourned to invite comments and questions from the public.
The meeting will then be reconvened.
NOTE:
If you would like to speak during public session or attend the meeting in person, please email [email protected] by 5pm Thursday 1st September 2022. Every practicable effort will be made to try and arrange your inclusion.
If you would like to submit a written statement, please submit your statement for inclusion and circulation to the committee to [email protected] by 5pm Thursday 1st September 2022.
3 Minutes of the Finance Committee Meeting held on 4th July 2022
Action: To approve the minutes.
4 Updates from the Minutes
5 Grant Applications
5.1 Holy Trinity Church Hurdsfield
Action: To consider the grant application for £1940.
5.2 Barnaby Festival
Action: To consider the grant application for £2000.
6 Grant Updates
6.1 Grant Update Report
7 Governance Review
7.1 Financial Regulations
Action: To approve the Financial Regulations to go to Full Council 3rd October 2022.
7.2 Risk register
Action: To approve the Risk Register to go to Full Council 3rd October 2022.
8 Finances
8.1 Spend to Date
Action: To approve the spend to date (end of Jul 22) of £265,784 for recommendation to Full Council on 3rd October 2022.
8.2 Reports
Action: To note the following reports:
- Receipts and Payments
- Bank Reconciliation
- Income and Expenditure
- Authorised Payments
9 Date/Time and Place of Next Meeting
The next meeting of the Finance Committee will be held at 7pm on 7th November 2022, at Macclesfield Town Hall.
Macclesfield Town Council Finance Committee
Minutes
Minutes of the meeting held on the 5th September 2022 at 7pm at Macclesfield Town Hall.
1 Apologies for Absence
There were no apologies for absence.
2 Declarations of Interest
Cllr Sarah Bennett-Wake declared a non pecuniary interest in item 5.1 as the church is in her ward and she has spoken to them on this item.
Cllr Neil Puttick declared a non pecuniary interest item 5.2 in Barnaby Festival.
Public Questions
The meeting was adjourned to invite comments and questions from the public.
The speakers were here to speak on the grant applications and therefore will speak at section 5.
The meeting was then reconvened.
3 Minutes of the Finance Committee Meeting held on 4th July 2022
Resolved: The minutes are approved.
4 Updates from the Minutes
Resolved: There were no updates.
5 Grant Applications
5.1 Holy Trinity Church Hurdsfield
Reverend James Gibson asked for £1940 towards a £9000 budget for a community project to gain interns to assist the community with information, support and various types of help for those in need. e.g if someone needs a fridge or clothes, they aim to get these needs met.
They have a private sponsor who will match money raised and they also are looking to the PCC for funding.
The church works closely with the community café in Hurdsfield the Green in the Corner providing many volunteers. The church and the café are also working with the Macclesfield Community Care group (NHS) as Hurdsfield has been identified as an area of need with the Tartan Rug.
Recruitment has been done through different websites and they have identified two interns already, who are both very suitable.
Resolved: The grant application for £1940 was approved.
5.2 Barnaby Festival
Nigel Bradley Trustee and Malcolm Joliffe, Treasurer, spoke on their grant application for £2000 to cover activities up until the festival next year. They wish to do research and stakeholder engagement to decide what events to put on and they wish to strengthen the board and their digital presence.
£2000 will go towards underlying costs to keep Barnaby going, while they interview for a Creative Director to take Barnaby forward.
Cllr Harewood asked about diversity within the festival, Nigel answered they work with Tytherington school, Pride and other groups, and people have to self engage to get involved.
Cllr Hutchison asked about the professionality of the recruitment of the creative director, Nigel answered that they were looking for new blood and were going to employ someone with experience.
Cllr Bennett-Wake was proud to be involved in Barnaby 2018, and says she understands how difficult it has been to get it events going again post covid. Cllr Bennett-Wake suggested that they get in touch with lots of groups to create diversity e.g Pride and Pearls of Cheshire.
Cllr Wilson spoke on her theme as Mayor, ‘Our Community, Stronger Together’, and how many people locally wanted a parade for the community to get involved with.
Resolved: The grant application for £2000 was approved.
6 Grant Updates
6.1 Grant Update Report
The report was received.
7 Governance Review
7.1 Financial Regulations
Resolved: The Financial Regulations are approved to go to Full Council 3rd October 2022.
7.2 Risk register
Resolved: The Risk Register are approved to go to Full Council 3rd October 2022.
8 Finances
8.1 Spend to Date
Resolved: The spend to date (end of Jul 22) of £265,171 is approved for recommendation to Full Council on 3rd October 2022.
8.2 Reports
Resolved: The following reports were noted:
- Receipts and Payments
- Bank Reconciliation
- Income and Expenditure
- Authorised Payments
9 Date/Time and Place of Next Meeting
The next meeting of the Finance Committee will be held at 7pm on 7th November 2022, at Macclesfield Town Hall.
Chair: Cllr Neil Puttick
Clerk: Laura Smith
Meeting closed: 7:50pm.