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Finance Committee

Mon 6th Sep 2021, 7:00pm

Oversees the council’s budget and spend and makes decisions on grant applications.

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Dates

Mon 6th Sep 2021, 7:00pm

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Finance Committee

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Agendas

Finance Committee Agenda 6th September 2021

Agenda of the meeting to be held on the 6th of September 2021 at 7pm at Macclesfield Town Hall.

Consideration of the implications relating to Covid-19 transmission will be taken across all items on this agenda. If you would like to attend the meeting please contact the Town Clerk, as due to Covid -19 restrictions there are a limited number of public spaces.

1. Apologies for Absence

To receive apologies for absence

2. Declarations of Interest

To receive declarations of interests from members relevant to items under discussion at the meeting.


3. Public Questions

The meeting will be adjourned to invite comments and questions from the public.

The meeting will then be reconvened.

NOTE:

If you would like to speak during public session or attend the meeting in person, please email clerk@macclesfield-tc.gov.uk  by 5pm Thursday 2nd September 2021. Every practicable effort will be made to try and arrange your inclusion.

If you would like to submit a written statement, please submit your statement for inclusion and circulation to the committee to clerk@macclesfield-tc.gov.uk by 5pm Thursday 2nd September 2021.


4. Minutes of the Finance Committee Meeting held on 7th June 2021

Action: To approve the minutes.

5. Matters Arising from the Minutes

5.1    Update on ArtSpace Grant

To note the updated report.

5.2 Update on Circus Starr Application

To note the updated report.

5.3    Update on CORE Application

To note the updated report.

5.4    Update on Macclesfield in October Application

To note the updated report.

6. Grant Applications

ACTION: To consider grant applications for the following applications:

6.1 Age UK Cheshire East

Action: To consider the grant application for £1,968.

6.2 Cheshire Wildlife Trust

Action: To consider the grant application for £2000.

6.3 Home Start Cheshire

Action: To consider the grant application for £250.

6.4 Just Drop In

Action: To consider the grant application for £1,468.

6.5 Macclesfield College

Action: To consider the grant application for £2000

6.6 St. Peter’s Church

Action: To consider the grant application for £625.

6.7 Disability Information Bureau / Shopmobility

Action: To consider the grant application for £1,618.89.

6.8 The Eye Society

Action: To consider the grant application for £250.

Total Request: £10,179.89

7. Grant Updates

7.1 Grant Update report

To note the report

8. Ward Budget Applications and Updates

7.1  West and Ivy Community Garden Update

To note the update.

9. Micro Grant

9.1 Successful grant for  Repair Café  £100.

10. Finances

10.1 Spend to date

Action: To approve the spend to date (end of JUL 21) of £283,871 for recommendation to Full Council on 20th September 2021.

10.2 Reports

Action: To note the following reports:

  • Receipts and Payments
  • Bank Reconciliation
  • Income and Expenditure

10.3 Notice of Conclusion of Audit year ending 31 March 2021

To note the report

11. Governance Review

11.1 Grant Policy

Action: To consider amending the Grants and Donations Policy and Grants over £2000 Policies.

12.   Budget 2022/23

To update on the budget setting process for the year 2022/3.

13. Member Items

There are no member items.

14. Correspondence

There is no correspondence.

15.     Date/Time and Place of Next Meeting

The next meeting of the Finance Committee will be held at 7pm on 22nd November 2021, at a location and format to be confirmed subject to relevant current Covid-19 guidance.

Minutes

 

Minutes of the meeting held on the 6th of September 2021 at 7pm at Macclesfield Town Hall.

1       Apologies for Absence

Apologies received from Cllr Bennett- Wake.

 

2       Declarations of Interest

Cllr Puttick declared a non-pecuniary interest in item 9.1 as he helps at the repair café and a non-pecuniary interest in item 5.1 and 7 as a member of ArtSpace.

Cllr Harwood declared a non-pecuniary interest in item 6.8 as her husband is a member of the Eye Society.

 

3       Public Questions

There were no public questions.

4       Minutes of the Finance Committee Meeting held on 7th June 2021

Resolved: The minutes were approved.

 

5       Matters Arising from the Minutes

5.1      Update on ArtSpace Grant

The report was noted.

5.2      Update on Circus Starr Application

The report was noted.

5.3      Update on CORE Application

The report was noted.

5.4      Update on Macclesfield in October Application

The report was noted.

 

6       Grant Applications

6.1      Age UK Cheshire East

Resolved: The grant application for £1,968 was approved, on the condition that the funding from MTC does not go towards staff costs as per the Town Council’s policy.

6.2      Cheshire Wildlife Trust

Resolved: The grant application for £2000, on the condition that the funding from MTC does not go towards staff costs as per the Town Council’s policy.

6.3      Home Start Cheshire

Resolved: The grant application for £250 was approved.

6.4      Just Drop In

Resolved: The grant application for £1,468 was approved.

6.5      Macclesfield College

Resolved: The grant application for £2000 was approved and the Town Clerk is to confirm that the garden can be accessed by the community.

6.6      St. Peter’s Church

Resolved: The grant application for £625 was approved.

6.7      Disability Information Bureau / Shopmobility

Resolved: The grant application for £1,618.89 was approved.

6.8      The Eye Society

Resolved: The grant application for £250 was approved.

 

Total Approved: £10,179.89

7       Grant Updates

7.1      Grant update report

The report was noted.

 

8       Ward Budget Applications and Updates

8.1      West and Ivy Community Garden Update

The report was noted.

9       Micro Grant

9.1    Successful grant for Repair Café £100.

The grant was noted.

 

10   Finances

10.1   Spend to Date

Resolved: The spend to date (end of JUL 21) of £283,871 was approved for recommendation to Full Council on 20th September 2021.

10.2   Reports

Resolved: The following reports were noted:

  • Receipts and Payments
  • Bank Reconciliation
  • Income and Expenditure

10.3    Notice of Conclusion of Audit year ending 31 March 2021

The report was noted.

 

11   Governance Review

11.1   Grant Policy

Resolved:

  • That the Grants and Donations Polices keep the point that staff costs will not be covered.
  • Staff Costs can be put in the application if funded elsewhere and are used as match funding.
  • The Grants forms have an additional question: ‘What will the amount you request from the Town Council specifically pay for?’
  • In the Grants over £2,000 policy in order to be completely clear that the Town Council expects match funding for large grants, it is removed on page 2 ‘Any match funding would be advantageous’ as on page 6 (point 5i) it states ‘it is essential that large community grants demonstrate a match funding commitment’. Therefore, the above point on page 2 and also point 5h on page 6 will be removed.

12   Budget 2022/23

The Town Clerk updated on the budget setting process for the year 2022/3, the budget will be on the agenda of Services Committee on 8th November 2021, Finance Committee on 22nd November 2021 and Full Council for final approval on 6th December 2021

 

 

13   Member Items

There were no Member Items.

14   Correspondence

There was no correspondence.

15   Date/Time and Place of Next Meeting

The next meeting of the Finance Committee will be held at 7pm on 22nd November 2021, at a location and format to be confirmed subject to relevant current Covid-19 guidance.

 

Meeting closed at 8:16pm.

Chair Cllr Neil Puttick.

Clerk Laura Smith.

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