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Finance Committee
Oversees the council’s budget and spend and makes decisions on grant applications.
Finance Committee Agenda 6th September 2021
Agenda of the meeting to be held on the 6th of September 2021 at 7pm at Macclesfield Town Hall.
Consideration of the implications relating to Covid-19 transmission will be taken across all items on this agenda. If you would like to attend the meeting please contact the Town Clerk, as due to Covid -19 restrictions there are a limited number of public spaces.
1. Apologies for Absence
To receive apologies for absence
2. Declarations of Interest
To receive declarations of interests from members relevant to items under discussion at the meeting.
3. Public Questions
The meeting will be adjourned to invite comments and questions from the public.
The meeting will then be reconvened.
NOTE:
If you would like to speak during public session or attend the meeting in person, please email clerk@macclesfield-tc.gov.uk by 5pm Thursday 2nd September 2021. Every practicable effort will be made to try and arrange your inclusion.
If you would like to submit a written statement, please submit your statement for inclusion and circulation to the committee to clerk@macclesfield-tc.gov.uk by 5pm Thursday 2nd September 2021.
4. Minutes of the Finance Committee Meeting held on 7th June 2021
Action: To approve the minutes.
5. Matters Arising from the Minutes
5.1 Update on ArtSpace Grant
To note the updated report.
5.2 Update on Circus Starr Application
To note the updated report.
5.3 Update on CORE Application
To note the updated report.
5.4 Update on Macclesfield in October Application
To note the updated report.
6. Grant Applications
ACTION: To consider grant applications for the following applications:
6.1 Age UK Cheshire East
Action: To consider the grant application for £1,968.
6.2 Cheshire Wildlife Trust
Action: To consider the grant application for £2000.
6.3 Home Start Cheshire
Action: To consider the grant application for £250.
6.4 Just Drop In
Action: To consider the grant application for £1,468.
6.5 Macclesfield College
Action: To consider the grant application for £2000
6.6 St. Peter’s Church
Action: To consider the grant application for £625.
6.7 Disability Information Bureau / Shopmobility
Action: To consider the grant application for £1,618.89.
6.8 The Eye Society
Action: To consider the grant application for £250.
Total Request: £10,179.89
7. Grant Updates
7.1 Grant Update report
To note the report
8. Ward Budget Applications and Updates
7.1 West and Ivy Community Garden Update
To note the update.
9. Micro Grant
9.1 Successful grant for Repair Café £100.
10. Finances
10.1 Spend to date
Action: To approve the spend to date (end of JUL 21) of £283,871 for recommendation to Full Council on 20th September 2021.
10.2 Reports
Action: To note the following reports:
- Receipts and Payments
- Bank Reconciliation
- Income and Expenditure
10.3 Notice of Conclusion of Audit year ending 31 March 2021
To note the report
11. Governance Review
11.1 Grant Policy
Action: To consider amending the Grants and Donations Policy and Grants over £2000 Policies.
12. Budget 2022/23
To update on the budget setting process for the year 2022/3.
13. Member Items
There are no member items.
14. Correspondence
There is no correspondence.
15. Date/Time and Place of Next Meeting
The next meeting of the Finance Committee will be held at 7pm on 22nd November 2021, at a location and format to be confirmed subject to relevant current Covid-19 guidance.
Minutes of the meeting held on the 6th of September 2021 at 7pm at Macclesfield Town Hall.
1 Apologies for Absence
Apologies received from Cllr Bennett- Wake.
2 Declarations of Interest
Cllr Puttick declared a non-pecuniary interest in item 9.1 as he helps at the repair café and a non-pecuniary interest in item 5.1 and 7 as a member of ArtSpace.
Cllr Harwood declared a non-pecuniary interest in item 6.8 as her husband is a member of the Eye Society.
3 Public Questions
There were no public questions.
4 Minutes of the Finance Committee Meeting held on 7th June 2021
Resolved: The minutes were approved.
5 Matters Arising from the Minutes
5.1 Update on ArtSpace Grant
The report was noted.
5.2 Update on Circus Starr Application
The report was noted.
5.3 Update on CORE Application
The report was noted.
5.4 Update on Macclesfield in October Application
The report was noted.
6 Grant Applications
6.1 Age UK Cheshire East
Resolved: The grant application for £1,968 was approved, on the condition that the funding from MTC does not go towards staff costs as per the Town Council’s policy.
6.2 Cheshire Wildlife Trust
Resolved: The grant application for £2000, on the condition that the funding from MTC does not go towards staff costs as per the Town Council’s policy.
6.3 Home Start Cheshire
Resolved: The grant application for £250 was approved.
6.4 Just Drop In
Resolved: The grant application for £1,468 was approved.
6.5 Macclesfield College
Resolved: The grant application for £2000 was approved and the Town Clerk is to confirm that the garden can be accessed by the community.
6.6 St. Peter’s Church
Resolved: The grant application for £625 was approved.
6.7 Disability Information Bureau / Shopmobility
Resolved: The grant application for £1,618.89 was approved.
6.8 The Eye Society
Resolved: The grant application for £250 was approved.
Total Approved: £10,179.89
7 Grant Updates
7.1 Grant update report
The report was noted.
8 Ward Budget Applications and Updates
8.1 West and Ivy Community Garden Update
The report was noted.
9 Micro Grant
9.1 Successful grant for Repair Café £100.
The grant was noted.
10 Finances
10.1 Spend to Date
Resolved: The spend to date (end of JUL 21) of £283,871 was approved for recommendation to Full Council on 20th September 2021.
10.2 Reports
Resolved: The following reports were noted:
- Receipts and Payments
- Bank Reconciliation
- Income and Expenditure
10.3 Notice of Conclusion of Audit year ending 31 March 2021
The report was noted.
11 Governance Review
11.1 Grant Policy
Resolved:
- That the Grants and Donations Polices keep the point that staff costs will not be covered.
- Staff Costs can be put in the application if funded elsewhere and are used as match funding.
- The Grants forms have an additional question: ‘What will the amount you request from the Town Council specifically pay for?’
- In the Grants over £2,000 policy in order to be completely clear that the Town Council expects match funding for large grants, it is removed on page 2 ‘Any match funding would be advantageous’ as on page 6 (point 5i) it states ‘it is essential that large community grants demonstrate a match funding commitment’. Therefore, the above point on page 2 and also point 5h on page 6 will be removed.
12 Budget 2022/23
The Town Clerk updated on the budget setting process for the year 2022/3, the budget will be on the agenda of Services Committee on 8th November 2021, Finance Committee on 22nd November 2021 and Full Council for final approval on 6th December 2021
13 Member Items
There were no Member Items.
14 Correspondence
There was no correspondence.
15 Date/Time and Place of Next Meeting
The next meeting of the Finance Committee will be held at 7pm on 22nd November 2021, at a location and format to be confirmed subject to relevant current Covid-19 guidance.
Meeting closed at 8:16pm.
Chair Cllr Neil Puttick.
Clerk Laura Smith.