Finance Committee
Oversees the council’s budget and spend and makes decisions on grant applications.
Macclesfield Town Council
Finance Committee Agenda 8th June 2020
Due to the Coronavirus Covid-19 restrictions and in line with the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 this meeting will be held remotely, broadcast on youtube.com and can be viewed on the Macclesfield Town Council youtube.com channel.
Agenda for the meeting on 8th June 2020 at 7.00pm
1. Apologies for Absence
2. Declarations of Interest
The meeting will be adjourned to invite comments and questions from the public.
The meeting will then be reconvened.
NOTE:
If you would like to speak during public session, please email clerk@macclesfield-tc.gov.uk by 12 noon on Friday 05/06/20. Every practicable effort will be made to try and arrange your inclusion.
If you would like to submit a written statement, please submit your statement for inclusion and circulation to the committee to clerk@macclesfield-tc.gov.uk by 12 noon on Friday 05/06/20.
3. Minutes of the Meeting of the Finance Committee on 27th April 2020
4. Matters Arising From the Minutes
5. Grant Applications
5.1 Macclesfield Music Centre – Virtual Orchestra Project – £1,005
5.2 Tytherington Junior Football – Defibrillators – £1,568
6. Grant Updates
6.1 Friends for Leisure
7. Funding Requests
7.1 Reach Out & Recover
7.2 Parkside Bowling Club
8. Covid-19 Community Delivery Funding
9. Spend to Date
To approve the spend to date (April 2020) of £48,971.02 for recommendation to council
10. Town Clerk Interim Arrangements
11. Member Items
12. Date, Time and Place of Next Meeting
The date of the next meeting of the Finance Committee is 7pm, 14th September 2020 format/venue to be confirmed subject to C-19 restrictions and related regulations
Macclesfield Town Council
Finance Committee Minutes 8th June 2020
Due to the Coronavirus Covid-19 restrictions and in line with the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 this meeting will be held remotely, broadcast on youtube.com and can be viewed on the Macclesfield Town Council youtube.com channel.
Minutes for the meeting on 8th June 2020 at 7.00pm
In attendance:
- Cllr Chris Wilcock
- Cllr Alift Harewood MBE
- Cllr Fiona Wilson
- Cllr Neil Puttick
Observing was Cllr Edwardes and Cllr Bennett-Wake
1. Apologies for Absence
Cllr Lloyd Roberts
2. Declarations of Interest
Cllr Puttick declared a non-pecuniary interest in agenda item 5.3 (supplementary agenda) as a member of the applicant organisation and took no part in the decision.
No public requested to take part in the meeting
3. Minutes of the Meeting of the Finance Committee on 27th April 2020
RESOLVED: That the minutes are approved as a true record of the meeting
4. Matters Arising From the Minutes
None
5. Grant Applications
5.1 Macclesfield Music Centre – Virtual Orchestra Project – £1,005
RESOLVED: That the grant is approved
5.2 Tytherington Junior Football – Defibrillators – £1,568
RESOLVED: That the grant is approved to the value of £1,668
SUPPLEMENTARY AGENDA ITEM
5.3 Scoop & Scales – Sustainable Shop Project – £1,200
RESOLVED: That the grant is approved
6. Grant Updates
6.1 Friends for Leisure
Noted with thanks from the committee
7. Funding Requests
7.1 Reach Out & Recover
RESOLVED: That a grant of up to £2,000 is approved subject to:
- The applicant provides clear and detailed financial information relating to current balances, forecasts and shortfall
- The applicant provides details of the proposed use of the grant
- The applicant agrees to the standard conditions of a grant award from this council.
- That the final approval to release the grant is delegated to the Chair and Deputy Chair of this committee. i. Details of the intended use of the funding
- Evidence of the need for additional emergency support funding
- That the final approval to release the grant is delegated to the Chair and Deputy Chair of this committee.
7.2 Parkside Bowling Club
Members discussed the application at length, commenting on the uneven distribution of male/female provision, but understanding the lack of available and affordable units. It was advised that the club seeks as soon as possible to refit the unit to make it more equitable for all members of the club.
RESOLVED: That a grant of £3,500 is approved to provide toilet facilities, subject to the normal grant conditions of this council.
8. Covid-19 Community Delivery Funding
RESOLVED: That additional emergency funding for £2,000 per listed community group for the provision of emergency Covid-19 community services subject to:
9. Spend to Date
To approve the spend to date (April 2020) of £48,971.02 for recommendation to council
RESOLVED: That the spend of £48,971.02 is recommended to council for approval
10. Town Clerk Interim Arrangements
The arrangements for financial administration and payment authorisation were noted
11. Member Items
None
12. Date, Time and Place of Next Meeting
The date of the next meeting of the Finance Committee is 7pm, 14th September 2020 format/venue to be confirmed subject to C-19 restrictions and related regulations