Finance Committee

Mon 8th Jun 2020, 7:00pm

Oversees the council’s budget and spend and makes decisions on grant applications.

Key Information

Dates

Mon 8th Jun 2020, 7:00pm

In Categories

Finance Committee
Agendas

Macclesfield Town Council

Finance Committee Agenda 8th June 2020

Due to the Coronavirus Covid-19 restrictions and in line with the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 this meeting will be held remotely, broadcast on youtube.com and can be viewed on the Macclesfield Town Council youtube.com channel.

Agenda for the meeting on 8th June 2020 at 7.00pm

1. Apologies for Absence

2. Declarations of Interest


The meeting will be adjourned to invite comments and questions from the public.

The meeting will then be reconvened.

NOTE:

If you would like to speak during public session, please email clerk@macclesfield-tc.gov.uk by 12 noon on Friday 05/06/20. Every practicable effort will be made to try and arrange your inclusion.

If you would like to submit a written statement, please submit your statement for inclusion and circulation to the committee to clerk@macclesfield-tc.gov.uk by 12 noon on Friday 05/06/20.


3. Minutes of the Meeting of the Finance Committee on 27th April 2020

4. Matters Arising From the Minutes

5. Grant Applications

5.1 Macclesfield Music Centre – Virtual Orchestra Project – £1,005

5.2 Tytherington Junior Football – Defibrillators – £1,568

6. Grant Updates

6.1 Friends for Leisure

7. Funding Requests

7.1 Reach Out & Recover

7.2 Parkside Bowling Club

8. Covid-19 Community Delivery Funding

9. Spend to Date

To approve the spend to date (April 2020) of £48,971.02 for recommendation to council

10. Town Clerk Interim Arrangements

11. Member Items

12. Date, Time and Place of Next Meeting

The date of the next meeting of the Finance Committee is 7pm, 14th September 2020 format/venue to be confirmed subject to C-19 restrictions and related regulations

Minutes

Macclesfield Town Council

Finance Committee Minutes 8th June 2020

Due to the Coronavirus Covid-19 restrictions and in line with the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 this meeting will be held remotely, broadcast on youtube.com and can be viewed on the Macclesfield Town Council youtube.com channel.

Minutes for the meeting on 8th June 2020 at 7.00pm

In attendance:

  • Cllr Chris Wilcock
  • Cllr Alift Harewood MBE
  • Cllr Fiona Wilson
  • Cllr Neil Puttick

Observing was Cllr Edwardes and Cllr Bennett-Wake

1. Apologies for Absence

Cllr Lloyd Roberts

2. Declarations of Interest

Cllr Puttick declared a non-pecuniary interest in agenda item 5.3 (supplementary agenda) as a member of the applicant organisation and took no part in the decision.


No public requested to take part in the meeting


3. Minutes of the Meeting of the Finance Committee on 27th April 2020

RESOLVED: That the minutes are approved as a true record of the meeting

4. Matters Arising From the Minutes

None

5. Grant Applications

5.1 Macclesfield Music Centre – Virtual Orchestra Project – £1,005

RESOLVED: That the grant is approved

5.2 Tytherington Junior Football – Defibrillators – £1,568

RESOLVED: That the grant is approved to the value of £1,668

SUPPLEMENTARY AGENDA ITEM

5.3 Scoop & Scales – Sustainable Shop Project – £1,200

RESOLVED: That the grant is approved

6. Grant Updates

6.1 Friends for Leisure

Noted with thanks from the committee

7. Funding Requests

7.1 Reach Out & Recover

RESOLVED: That a grant of up to £2,000 is approved subject to:

  1. The applicant provides clear and detailed financial information relating to current balances, forecasts and shortfall
  2. The applicant provides details of the proposed use of the grant
  3. The applicant agrees to the standard conditions of a grant award from this council.
  4. That the final approval to release the grant is delegated to the Chair and Deputy Chair of this committee. i. Details of the intended use of the funding
  5. Evidence of the need for additional emergency support funding
  6. That the final approval to release the grant is delegated to the Chair and Deputy Chair of this committee.

7.2 Parkside Bowling Club

Members discussed the application at length, commenting on the uneven distribution of male/female provision, but understanding the lack of available and affordable units. It was advised that the club seeks as soon as possible to refit the unit to make it more equitable for all members of the club.

RESOLVED: That a grant of £3,500 is approved to provide toilet facilities, subject to the normal grant conditions of this council.

8. Covid-19 Community Delivery Funding

RESOLVED: That additional emergency funding for £2,000 per listed community group for the provision of emergency Covid-19 community services subject to:

9. Spend to Date

To approve the spend to date (April 2020) of £48,971.02 for recommendation to council

RESOLVED: That the spend of £48,971.02 is recommended to council for approval

10. Town Clerk Interim Arrangements

The arrangements for financial administration and payment authorisation were noted

11. Member Items

None

12. Date, Time and Place of Next Meeting

The date of the next meeting of the Finance Committee is 7pm, 14th September 2020 format/venue to be confirmed subject to C-19 restrictions and related regulations

Back to all Council Meetings