Finance Committee

Mon 26th Apr 2021, 7:00pm

Oversees the council’s budget and spend and makes decisions on grant applications.

Key Information

Dates

Mon 26th Apr 2021, 7:00pm

In Categories

Finance Committee
Agendas

Macclesfield Town Council

Finance Committee Agenda 26th April 2021

Due to the Coronavirus Covid-19 restrictions and in line with the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 this meeting will be held remotely, broadcast on youtube.com and can be viewed on the Macclesfield Town Council youtube.com channel.

Agenda for the meeting on 26th April 2021 at 7.00pm

1. Apologies for Absence

2. Declarations of Interest


Public Questions

The meeting will be adjourned to invite comments and questions from the public.

The meeting will then be reconvened.

NOTE:  If you would like to speak during public session, please email clerk@macclesfield-tc.gov.uk by Midday on Friday 23rd April 2021. Every practicable effort will be made to try and arrange your inclusion.

If you would like to submit a written statement, please submit your statement for inclusion and circulation to the committee to  clerk@macclesfield-tc.gov.uk  by Midday on Friday 23rd April 2021.

 


3. Minutes of the Meeting of the Finance Committee on 15th March 2021

4. Matters Arising from the Minutes

5. Grant Applications

ACTION: To consider grant applications for the following applications:

5.1 Macclesfield Scouts request £2000.

5.2 Roenaissance Project request £250.

5.3 Hope Centre Slow Cooker Project request £1581.97.

5.4 East Cheshire Hospice Art Fair request £1500.

5.5 Macclesfield Pride request £1500.

5.6 St. Michaels Church request £2000.

5.7 Tytherington Juniors request £2000.

Total Requested: £10,831.97.

6. Grant Updates

ACTION: To note the received grant updates

6.1 St Albans Pre School

6.2 WHAM

6.3 Healthbox- Weston Communal Garden

7. Ward Budget

ACTION: To consider the applications of the following Wards.

7.1  West and Ivy Ward Budget Application for £438.

8. Governance Review

ACTION: To approve the Grants over £2000 Policy and recommend to Full Council.

9. Finances and Audit

ACTION: To note the following reports and recommend the Annual Governance and Accountability Return to Full Council June 14th, 2021.

9.1 Draft Annual Governance & Accountability Return.

9.2  Interim Internal Audit.

9.3 End of Year Figures and Reports.

i. Receipts and Payments.
ii. Bank Reconciliation~
iii. Income and Expenditure
iv. Ear Marked Reserves Report

9.4 ACTION: To approve the spend to date (end of MAR 21) of £730,360 for recommendation to Full Council on 17th May 2021.

9.5 To note the following report for 2021/22.

i. List of regular payments and direct debits for 21/22.

9.6 ACTION: To approve the following payments:

i. £2569 to go to the local branch of the British Royal Legion.
ii. £3581 to be split between the Mayor’s chosen Charites for the year, Seals and Cre8.

10. Member Items

11. Date and time of next meeting

The date of the next meeting of the Finance Committee is 7pm, 7th June 2021 format/venue to be confirmed subject to C-19 restrictions and related regulations.

Minutes

Macclesfield Town Council

Finance Committee Minutes 26th April 2021

Due to the Coronavirus Covid-19 restrictions and in line with the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 this meeting will be held remotely, broadcast on youtube.com and can be viewed on the Macclesfield Town Council youtube.com channel.

Minutes for the meeting on 26th April 2021 at 7.00pm

In attendance:

  • Cllr Chris Wilcock
  • Cllr Alift Harewood MBE
  • Cllr Fiona Wilson
  • Cllr Mike Hutchison
  • Cllr Sarah Bennett-Wake

 1. Apologies for Absence

Cllr Neil Puttick

2.  Declarations of Interest

Cllr Wilcock declared a non-pecuniary interest in the following items:

  • 5.1 As the Scout group is part of St. Michaels Church.
  • 5.6 As he is a member of St. Michaels Church.
  • 6.1 As his daughter attends St. Albans Pre School.

Cllr Hutchison declared a non-pecuniary interest in the following items:

  • 5.7 As he was previously a coach with Tytherington Juniors.
  • 7.1 As the Ward Councillor for this application.

Cllr Harewood declared a non-pecuniary interest in the following items:

  • 6.3 As she is involved in this project.
  • 7.1 As the Ward Councillor for this application.

Cllr Bennett-Wake declared a non-pecuniary interest in the following items:

  • 5.5 As a previous member of Macclesfield Pride.

PUBLIC QUESTIONS

The meeting was adjourned to invite comments and questions from the public.

Alejandra Eifflaender, attended to support agenda item 7, the ward budget for West and Ivy. She explained that it is for a Community Garden to grow, food, plants and edible flowers on the green near Warwick Rd. There will be four raised beds making it accessible and it will be open to the community to get involved. Alejandra has evidence of over 25 local residents who wish to help and she herself has lots of experience and is willing to oversee the project. Alejandra also talked about the improvement to the health and wellbeing for those that will get involved, which will have a great impact.

Rachel Mayers, from St. Michaels Church attended to support agenda item 5.6 St. Michael’s Church grant application. Unfortunately, after 2 attempts Rachel’s microphone would not work, so The Town Clerk will contact Rachel for information to pass to the Committee.

The meeting was then reconvened.


3. Minutes of the Meeting of the Finance Committee on 15th March 2021

RESOLVED: That the minutes are approved as a true record of the meeting with one amendment to the correct the date to the 15th of March 2021.

4. Matters Arising from the Minutes

None

5. Grant Applications

5.1 Macclesfield Scouts request £2000.
RESOLVED: Grant funding is approved for £2000.

5.2 Roenaissance Project request £250.
RESOLVED: Grant funding is approved for £250.

5.3 Hope Centre Slow Cooker Project request £1581.97.
RESOLVED: Grant funding is approved for £1581.97

5.4 East Cheshire Hospice Art Fair request £1500.
RESOLVED: Grant funding is approved for £1500.

5.5 Macclesfield Pride request £1500.
RESOLVED: Grant funding is approved for £1500.

5.6 St. Michaels Church request £2000.
RESOLVED: Grant funding is approved for £2000.

5.7 Tytherington Juniors request £2000.
RESOLVED: Grant funding is approved for £2000.

6. Grant Updates

6.1 St Albans Pre School.
RESOLVED: The Committee voted to approve St. Albans Pre School retaining the funding in their bank until the work can be completed.

6.2 WHAM.
The report was noted and Councillors thanked WHAM for their hard work in this difficult time.

6.3 Healthbox- Weston Communal Garden.
The report update was noted.

7. Ward Budget

RESOLVED: The ward budget allocation for West and Ivy Ward was approved for £438.

8. Governance Review

RESOLVED: The policy is approved with the following points to be inserted:

(r) Where an educational establishment in the town applies for a grant, there is a cap of £10,000 total value for all applications per annum. Applications from education establishments should demonstrate innovation. Once the cap is reached no further grants will be issued in that financial year to educational establishments unless scrutinised and approved by Full Council.

(s) Where a religious establishments and primarily faith-based organisations applies for a grant there is a cap of £10,000 total value for all applications per annum. Applications from such establishments should demonstrate innovation. Once the cap is reached, no further grants will be issued in that financial year to such establishments unless scrutinised and approved by Full Council.

9. Finances and Audit

RESOLVED: The following reports were noted, and the Finance Committee recommend the Annual Governance and Accountability Return to Full Council on 17th May 2021.

9.1 Draft Annual Governance & Accountability Return.
9.2 Interim Internal Audit Update.
9.3 End of Year Figures and Reports.

i. Receipts and Payments.
ii. Bank Reconciliation.
iii. Income and Expenditure.
iv. Ear Marked Reserves Report.

9.4 RESOLVED: To approve the spend to date (end of MAR 21) of £730,360 for recommendation to Full Council on 17th May 2021.

9.5 List of regular payments and direct debits for 21/22.

The report for 2021/22 was noted.

9.6 PAYMENTS FOR APPROVAL.

RESOLVED: The following payments are approved:
i. £2569 to go to the local branch of the British Royal Legion.
ii. £3581 to be split between the Mayor’s chosen Charites for the year, Seals and Cre8.

10. Member Items

None.

11. Date, Time and Place of Next Meeting

The date of the next meeting of the Finance Committee is 7pm, 7th June 2021 format/venue to be confirmed subject to C-19 restrictions and related regulations

Meeting Closed: 8.12pm
Chair: Cllr Fiona Wilson
Clerk: Laura Smith

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