Full Council
Manage the strategic delivery of all of the council’s activities.
Macclesfield Town Council
Full Council Agenda 16th March 2020
Agenda of the meeting of Macclesfield Town Council held 16th March 2020 at 7pm at Macclesfield Town Hall.
1. Apologies for Absence
2. Declarations of Interest
The meeting will be adjourned allowing up to 15 minutes for public comments and questions. The meeting will then be reconvened.
3. Minutes of the Meeting of Full Council 16th December 2019
4. Matters Arising From the Minutes of 16th December 2019
5. Minutes of the Planning Committee
5.1 Minutes of the Planning Committee 20/12/19
5.2 Minutes of the Planning Committee 17/01/20
5.3 Minutes of the Planning Committee 07/02/20
5.4 Draft Minutes of the Planning Committee 28/02/20
MATTERS ARISING
5.5 Planning Committee Terms of Reference
6. Minutes of the Finance Committee
6.1 Draft Minutes of Finance Committee 09/03/20
Matters Arising
6.2 Spend to Date
That the spend of £157,781.43 is approved as recommended by committee.
7. Minutes of the Services Committee
7.1 Minutes of the Services Committee 27/01/20
MATTERS ARISING
7.2 Food Festival & Foodie Friday
7.3 Bus Services Working Group
8. Community Delivery
8.1 Citizens’ Advice Bureau
8.2 Disability Information Bureau
8.3 Knife Angel
9. Governance Review
9.1 Health and Safety General Policy
9.2 Banners, A-Boards & Signage Policy
9.3 Clear Way Forward Policy
9.4 Publication Scheme
9.5 Bring Your Own Device (BYOD) Policy
9.6 Subject Access Request Policy
9.7 Personal Data Breach Policy
9.8 Mayor’s Handbook
10. Resource Review
11. Public Open Forum Meeting Notes
12. Silk Route Monument
13. Interim Audit
13.1 Report
13.2 NALC Model Constitution Documents
13.3 2020/21 Business Delivery Plan
14. Casual Vacancy
15. Member Items
15.1 20 Is Plenty
Cllr Fiona Wilson
16. Correspondence
17.
It is recommended that council considers a resolution under section 1 of the public bodies (admission to meetings) act 1960 to exclude the public and representatives of the press from the meeting during the consideration of item 18 on the grounds that matters contain sensitive information and by reason of the confidential nature of the business being transacted.
18. Closed Session: Consideration of Formal Complaint Received
19. Date, Time and Place of Next Meeting
The date of the next meeting of Macclesfield Town Council is the Annual General Meeting at 7pm, 18th May 2020, at Macclesfield Town Hall.
Macclesfield Town Council
Full Council Minutes 16th March 2020
Minutes of the meeting of Macclesfield Town Council held 16th March 2020 at 7pm at Macclesfield Town Hall.
In attendance:
- Cllr Janet Jackson MBE
- Cllr David Edwardes
- Cllr Sarah Bennett-Wake
- Cllr Chris Wilcock
- Cllr Liz Braithwaite
- Cllr Alift Harewood MBE
- Cllr Neil Puttick
- Cllr Fin Shenton
- Cllr Fiona Wilson
1. Apologies for Absence
- Cllr Lloyd Roberts
- Cllr Mick Warren
2. Declarations of Interest
Cllr Wilson – declared a non-pecuniary interest in agenda item 13.3 (at point 31 in the report) as a volunteer run director for ParkRun
Cllr Jackson – declared a non pecuniary interest in agenda item 12. As a trustee of Macclesfield museums. Also a non-pecuniary interest in agenda item 8.1 as a trustee of CAB
Cllr Braithwaite – declared a non-pecuniary interest in agenda item 8.1 as a trustee of CAB
The meeting was adjourned allowing for public comments and questions.
Cllr Puddicombe, of Cheshire East Council, spoke on the 20 is Plenty initiative, identifying that the scheme has residents’ support; will improve road safety for all highway users in Macclesfield; will enhance air quality; and that Cheshire East Council will be considering supporting the initiative at their future meeting.
The meeting was then be reconvened.
3. Minutes of the Meeting of Full Council 16th December 2019
RESOLVED: That the minutes are approved as a true record of the meeting.
4. Matters Arising From the Minutes of 16th December 2019
It was clarified that the confirmation of the decision of council to fund a Conservation Area Review in the absence of Cheshire East funding was to be carried over to the next available meeting. This is due to a meeting having been arranged (scheduled for 3/4/20) with Cheshire East officers and members to discuss the potential project. Council will be updated at the next opportunity and the decision confirmed (or otherwise) following the outcome of the meeting with Cheshire East Council representatives.
5. Minutes of the Planning Committee
5.1 Minutes of the Planning Committee 20/12/19
5.2 Minutes of the Planning Committee 17/01/20
5.3 Minutes of the Planning Committee 07/02/20
5.4 Draft Minutes of the Planning Committee 28/02/20
Noted
MATTERS ARISING
5.5 Planning Committee Terms of Reference
RESOLVED: That the amended terms of reference are approved
6. Minutes of the Finance Committee
6.1 Draft Minutes of Finance Committee 09/03/20
Matters Arising
6.2 Spend to Date
RESOLVED: That the spend of £157,781.43 is approved
7. Minutes of the Services Committee
7.1 Minutes of the Services Committee 27/01/20
Noted
MATTERS ARISING
7.2 Food Festival & Foodie Friday
The appointment of Pick n Mix events is noted in relation to this item
7.3 Bus Services Working Group
RESOLVED:
- That the working group is established
- That its establishing membership is confirmed as Cllrs Harewood, Jackson & Puttick
- That the Working Group will draft Terms of Reference for approval by Services Committee
8. Community Delivery
8.1 Citizens’ Advice Bureau
Noted
8.2 Disability Information Bureau
RESOLVED: That the Community Transport Asset Review project is funded to the submitted value of £7,600, engagement with Cllrs Harewood, Jackson and Puttick
8.3 Knife Angel
RESOPLVED: That the consideration is referred to the Services Committee and that committee’s recommended action(s) to be considered by council in due course.
9. Governance Review
9.1 Health and Safety General Policy
RESOLVED: That the policy is referred to the Personnel Committee for detailed consideration and their recommendation(s) to be considered by Council in due course.
9.2 Banners, A-Boards & Signage Policy
RESOLVED: That the policy is approved
9.3 Clear Way Forward Policy
RESOLVED: That the policy is approved
9.4 Publication Scheme
RESOLVED: That the policy is approved
9.5 Bring Your Own Device (BYOD) Policy
RESOLVED: That the policy is approved
9.6 Subject Access Request Policy
RESOLVED: That the policy is approved
9.7 Personal Data Breach Policy
RESOLVED: That the policy is approved
9.8 Mayor’s Handbook
RESOLVED: That the policy is approved
10. Resource Review
RESOLVED:
- That the review is referred to the Personnel Committee for detailed consideration
- That the recommendations and findings of the committee are to be considered by Council in due course
11. Public Open Forum Meeting Notes
Noted
12. Silk Route Monument
RESOLVED:
- That the council’s previous decision to accept a gift of the monument is confirmed, noting the revenue costs of landscape and engineering design of £3,750, clarifying that as a gift it is to be accepted free of any ties or obligations
- That the estimated capital costs of £21,300 are approved, to be drawn from reserves.
- That the project plan submitted by Make it Macclesfield is not approved
- That the draft Memorandum of Understanding is not approved
- That the marketing strategy is not approved
13. Interim Audit
13.1 Report
Noted
13.2 NALC Model Constitution Documents
RESOLVED: That the documents are adopted with the following amendment:
- Within the Constitution document, under “Roles & Functions of All Councillors”, addition of the statement:
Ensure that Council provides value for money or best value in all its services
13.3 2020/21 Business Delivery Plan
It is minuted that the St George’s Day parade is an annual event delivered by the council, not listed in the business delivery plan as it is delivered at no cost (other than revenue associated with staff time) to the council.
RESOLVED: That the business delivery plan and associated budget expenditure is approved
14. Casual Vacancy
RESOLVED:
- That the process for recruitment and co-option and terms of reference are adopted should co-option be necessary
- That, should notice be received that the vacancy has not been called to by-election, Co-option will take place at the next available meeting of Council
- That the co-option notices are published as soon as practicable following notification that the vacancy has not been called to by-election, giving 28 days application period.
15. Member Items
15.1 20 Is Plenty
Members discussed in detail the benefits associated with the 20 is Plenty initiative, highlighting, safety for all highway users, community and sustainability benefits and potential benefits to air quality. Concern was expressed relating to the practicability of the scheme being applied to main routes in the town and members sought to clarify that broad community consultation would take place on any proposed actions to implement the scheme on Macclesfield highways.
RESOLVED: That the Council supports the 20 is Plenty initiative on roads in Macclesfield.
16. Correspondence
None
17.
It is recommended that council considers a resolution under section 1 of the public bodies (admission to meetings) act 1960 to exclude the public and representatives of the press from the meeting during the consideration of item 18 on the grounds that matters contain sensitive information and by reason of the confidential nature of the business being transacted.
RESOLVED: That agenda item 18 is heard in closed session
18. Closed Session: Consideration of Formal Complaint Received
RESOLVED: That the complaint is not upheld
19. Date, Time and Place of Next Meeting
The date of the next meeting of Macclesfield Town Council is the Annual General Meeting at 7pm, 18th May 2020, at Macclesfield Town Hall.
NOTING THAT DURING THE COVID-19 OUTBREAK AND ASSOCIATED PRECAUTIONARY MEASURES MEETINGS MAY BE CANCELLED OR POSTPONED