Services Committee
The services committee due to be held on 16th November 2020 at 7pm has been moved to 23rd November 2020 at 7pm. An administrative error meant the wrong agenda was uploaded to the Council website. The correct agenda is available now for download and should you wish to have associated documents please email laura.smith@macclesfield-tc.gov.uk.
Macclesfield Town Council
Services Committee Agenda 23rd November 2020
Due to the Coronavirus and Covid-19 restrictions and in line with the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 this meeting will be held remotely, broadcast on youtube.com and can be viewed on the Macclesfield Town Council youtube.com channel
Agenda of the meeting to be held on the 23rd November at 7pm
Consideration of the implications relating to Covid-19 transmission will be taken across all items on this agenda.
1. Election of Chair And Vice Chair
Following the review of committee membership at Full Council on 28/09/2020, the Chair and Vice Chair are to be re-elected.
1.1 Elect Chair
1.2 Elect Vice Chair
2. Apologies for Absence
3. Declarations of Interest
Public Questions
The meeting will be adjourned to invite comments and questions from the public.
The meeting will then be reconvened.
NOTE:
If you would like to speak during public session, please email clerk@macclesfield-tc.gov.uk by 5pm Thursday 19th November 2020 Every practicable effort will be made to try and arrange your inclusion.
If you would like to submit a written statement, please submit your statement for inclusion and circulation to the committee to clerk@macclesfield-tc.gov.uk by 5pm Thursday 19th November 2020.
4. Minutes of the Services Committee Meeting Held on 7th September 2020
5. Matters Arising from the Minutes
6. Community
6.1 Community Engagement Update
6.2 CVSCE Proposal
Action: To consider the proposal from CVSCE
7. Local Service Delivery
7.1 Events Update
7.2 Silk monument
7.3 Silk heritage visits and engagement
7.4 Weston community centre
7.5 Christmas lights
7.6 Floral displays
7.7 Public toilets
7.8 Chestergate LED festoons
Action: To approve the costs of repairing and replacing
8. Leisure – Outdoor Activities
8.1 Windmill St play area
8.2 Hurdsfield and Broken Cross play areas
8.3 South Park pavilion
8.4 Rugby Drive
8.5 Playing Out
8.6 Allotments
Action: To approve the costs for
- Stamford Rd Fencing
- Birtles Rd Trees
- Park Grove cost of clearing
8.7 Street sports
8.8 Premier League Kicks
9. Street Scene
9.1 Public realm furniture
9.2 Town Ranger
9.3 Noticeboards
9.4 St. Albans School Roundabout
Action: To decide if we can fund and prove this proposal
9.5 Middlewood Way Lighting
10. Town Centre Re-Generation
10.1 Town Centre re-generation Update
10.2 Report Action: To consider supplying bespoke hand sanitisers for shops in the town centre
10.3 Footfall mapping data
10.4 Town Centre free WI-FI data
11. Transport
11.1 Bus service working group
12. Council Identity And Communications
12.1 Proposal to update MTC Website
Action: To consider and approve the proposal
13. Environment
13.1 Future Forest
14. Draft Budget 2021/22
15. Correspondence
16. Member Items
17. Date, Time and Place of Next Meeting
The next meeting of the Services committee will be held at 7pm on 8th Feb 2021 at a location and format to be confirmed subject to relevant current Covid-19 guidance.
Macclesfield Town Council
Services Committee Minutes 23rd November 2020
Due to the Coronavirus and Covid-19 restrictions and in line with the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 this meeting will be held remotely, broadcast on youtube.com and can be viewed on the Macclesfield Town Council youtube.com channel
Minutes of the meeting held on 23rd November 2020 at 7pm
Consideration of the implications relating to Covid-19 transmission will be taken across all items on this agenda.
In attendance:
- Cllr Janet Jackson MBE
- Cllr Chris Wilcock
- Cllr Fiona Wilson
- Cllr Sarah Bennett-Wake
Also, in attendance were the Town Clerk, the Community and Events Manager and the Events and Communications Officer.
1. Election of Chair And Vice Chair
1.1 Cllr Janet Jackson MBE was elected as Chair
1.2 Cllr Chris Wilcock was elected as Vice Chair
2. Apologies for Absence
Cllr Neil Puttick
3. Declarations of Interest
Cllr Wilcock declared a non-pecuniary interest in item 9.4 as his child attends St. Albans Preschool.
Public Questions
There were no public questions.
4. Minutes of the Services Committee Meeting Held on 7th September 2020
The minutes were approved as a true record of the meeting.
5. Matters Arising from the Minutes
There were no matters arising from the minutes
6. Community
6.1 Community Engagement Update
The report was noted, and the Committee commented on the positivity of the wide reach of the recent social media campaigns.
6.2 CVSCE Proposal
The Chair and the Committee thanked CVS for their work with the Macclesfield Community Groups and agreed to seek 3 quotes for this work.
Resolved: The Clerk to write a specification to support the voluntary and community sector and seek 3 quotes and evaluate with the purpose for an SLA to be agreed for no more than £10000.
7. Local Service Delivery
7.1 Events Update
The report was noted
7.2 Silk monument
Cllr Wilson updated that the Silk Monument was now set to go to Northern Planning on 13th January 2021 where she will speak on behalf of the Town Council.
7.3 Silk heritage visits and engagement
The report was noted
7.4 Weston community centre
The report was noted
7.5 Christmas lights
The Christmas lights in the Town Centre are now on and the Christmas tree is up in Market Square.
7.6 Floral displays
The report was noted
7.7 Public toilets
The report was noted
7.8 Chestergate LED festoons
Resolved: The Committee agreed to the cost of the repairs and replacements of the festoons on Chestergate to the cost of £2,998.
8. Leisure – Outdoor Activities
8.1 Windmill St play area
Cllr Wilson, the Town Clerk and the Community and Events Manager will arrange another site visit, as there continues to be some ‘snags’ and delays.
8.2 Hurdsfield and Broken Cross play areas
Cllr Wilcock and Cllr Bennet Wake have received information from Ansa and will begin to consult the residents with regard to the play parks on their respective wards.
8.3 South Park pavilion
We have received updated Heads of Terms from CEC and Cllr Jackson and Cllr Wilson along with the Town Clerk will review this week and update at the next Full Council meeting.
8.4 Rugby Drive
The report was noted
8.5 Playing Out
The report was noted
8.6 Allotments
Resolved: The costs stated within the reports for the work on the following allotments was approved
- Stamford Rd Fencing
- Birtles Rd Trees
- Park Grove cost of clearing
8.7 Street sports
The report was noted
8.8 Premier League Kicks
The report was noted
9. Street Scene
9.1 Public realm furniture
The report was noted
9.2 Town Ranger
The Chair and the Committee thanked the Town Rangers for their excellent service and expressed that it was very valued by many residents.
9.3 Noticeboards
The report was noted.
The Chair reminded the Committee that we had agreed to pay for the noticeboards and the licenses at the Services Committee on 14th September 2020. The Clerk will go ahead with the noticeboards and the licenses and then pursue a possible refund of the licenses, with CEC. The Clerk has informed the CEC portfolio holder of the new noticeboard license costs, who will investigate.
9.4 St. Albans School Roundabout
Resolved: The cost of £1500 for the proposal was agreed subject to permission from Cheshire East Highways.
9.5 Middlewood Way Lighting
Cllr Wilson updated that we agreed to go ahead with installing solar lighting on the Middlewood way in June 29th 2020 at Full Council Meeting, subject to an update on the costs. As yet, we have not had an up to date from Cheshire East Highways and Cllr Wilson has recently written to the CEC Portfolio holder to pursue a quote for this work.
10. Town Centre Re-Generation
10.1 Town Centre re-generation Update
Cllr Wilson updated that the Town Centre Recovery Working Group had been working hard conducting surveys for residents and local businesses and holding fact-finding sessions on a number of subjects including retail, cultural and digital, residents and hospitality. The group have met to gather all the evidence and are looking to produce the recovery plan over the coming weeks.
10.2 Report Hand Sanitisers for the Town Centre
Resolved: To buy bespoke hand sanitisers for shops in the town centre at a cost of £1,800 was approved.
10.3 Footfall mapping data
The footfall data is now on the Town Council Website with a comparison to the national average. It was noted by Cllr Jackson that Macclesfield Town Centre footfall was fairing better than the national average.
10.4 Town Centre free WI-FI data
The report was noted
11. Transport
11.1 Cllr Jackson updated that the Community transport/bus project had not moved forward as we would have hoped due to COVID-19 and lockdowns. We will work with the DIB to complete research on our behalf of what Community transport is available and what residents want for Community transport in Macclesfield. Cllr Jackson also attended the CVSCE Community Transport Network and reported back that many transport schemes were still not running due to COVID-19 and ensuring volunteers working on the schemes and the people using them were safe.
12. Council Identity And Communications
12.1 Proposal to update MTC Website
Resolved : The proposal to update the MTC website was approved subject to 3 quotes for the cost of no more than £5000.
13. Environment
13.1 Future Forest
Cllr Wilson updated the committee that the Planning Committee of Macclesfield Town Council have set up a working party to explore the possibility of large scale tree planting at the fence avenue site of the old King’s school as well as the re-opening of the canal bridge. Meetings are being set up with the developers and further updates will be provided to the committee.
14. Draft Budget 2021/22
The Town Clerk presented the draft Budget, with an overview of changes to the budget for 2021/22 detailed below:
- Increase in Staffing resources.
- Kickstart posts – potentially 4 over the year (funding will come from Government see point further down entitled Employment of 2 Young People)
- Increase in Ranger resources to 3 full time Rangers
- Although an increase we will no longer pay for a seasonal ranger or plant watering
- The extra Ranger support will allow us to support and maintain the allotments more.
- Increase in Communications Budget. Work with Town Centre Recovery group clearly identifies a need for increased communication across the town and ensuring accessibility.
- Introduction of Ward Budgets
- A new Covid Fund – to assist with issues with Covid that may arise. We believe this will very much continue to be an issue into next year.
- An SLA to provide support for Community Groups and increase volunteering.
- An increase in SLA for CAB as they have increased referrals.
- CCTV Service Level Agreement to be agreed with CEC
- Project and Events budget is reduced to take into account Covid restrictions we believe will still be in place next year.
The Committee agreed to look again at the Project and Events budget as now there is a vaccine within the near future, we must be sure the council can respond by providing projects and events next year as things get back to normal. The Town Clerk will go back and look at this budget item. The budget will be presented again at the Finance Committee on 30th November 2020
15. Correspondence
There was no correspondence
16. Member Items
There were no Member Items
17. Date, Time and Place of Next Meeting
The next meeting of the Services committee will be held at 7pm on 8th Feb 2021 at a location and format to be confirmed subject to relevant current Covid-19 guidance.
The meeting closed at 20.19pm
Chair Cllr Janet Jackson MBE
Clerk Laura Smith