Full Council
Manage the strategic delivery of all of the council’s activities.
Macclesfield Town Council Full Council
Macclesfield Town Council Notice of Meeting
4th December 2023
To Chair Cllr Chris Wilcock and Councillors James Barber, Sarah Bennett-Wake, David Edwardes, Emma Gilman, Alift Harewood-Jones, Mike Hutchison, Sandy Livingstone, Neil Puttick, Ruth Thompson, Mick Warren and Fiona Wilson
You are hereby summoned to attend a meeting of
Macclesfield Town Council’s Full Council meeting to be held at
Macclesfield Town Hall
on
11th December 2023
commencing at 7pm,
for the purpose of transacting the business shown on the attached agenda.
With thanks,
Laura Smith
Town Clerk
Agenda
The agenda of the meeting to be held on the 11th December 2023 at 7pm at Macclesfield Town Hall.
1 Apologies for Absence
To receive apologies and approval.
2 Declarations of Interest
To receive declarations of interests from members relevant to items under discussion at the meeting.
Public Questions
The meeting will be adjourned to invite comments and questions from the public.
The meeting will then be reconvened.
NOTE:
If you would like to speak during public session, please email
clerk@macclesfield-tc.gov.uk by 5pm Thursday 7th December 2023. Every practicable effort will be made to try and arrange your inclusion.
If you would like to submit a written statement, please submit your statement for inclusion and circulation to the committee to clerk@macclesfield-tc.gov.uk by 5pm Thursday 7th December 2023.
.
3 Minutes of the Full Council Meeting held 16th October 2023
Action: To approve the minutes.
4 Matters Arising from the Minutes
Action: To consider any matters arising from the minutes.
5 Finance Committee Minutes
5.1 Finance Committee Minutes 13th November 2023
To note the minutes.
5.2 Matters arising from the Minutes
To consider any matters arising from the minutes.
5.3 Spend to Date
Action: To approve the spend to date (end of Sep 23) of 396,875 as approved for recommendation by the Finance Committee 13th November 2023
6 Planning Committee
6.1 Planning Committee Minutes 25th October 2023
To note the minutes.
6.2 Planning Committee Minutes 15th November 2023
To note the minutes
6.3 Matters arising from the Minutes
7 Services Committee
7.1 Services Committee Minutes 27th November 2023
To note the minutes.
8 Community Delivery
8.1 Local Police Unit
Chief Inspector to brief the Council.
8.2 CAB
To receive and note the report.
8.3 CCTV
Action: To approve the SLA.
9 Governance Review
9.1 Services Terms of Reference
Action: To approve the above document.
10 Budget 2024/25
Action: To consider and approve version 2 of the budget.
11 Silk Museum
Action: To consider the grant application from the Silk Museum as recommended by the Services Committee 27/11/23.
12 Trustee silk
Action: To approve a Councillor to be co-opted to the Silk Museum Board.
13 South Park Pavilion
Action:
- To approve that the Council opt to tax for the Pavilion subject to approval with the HMRC
- Decide a loan amount.
- To approve the following tender process and delegations.
14 Holy Trinity Church
Action: To consider the recommendation for Holy Trinity Church Graveyard.
15 Museum on the Street
Action:
- To approve the spend for the budgeted amounts.
- To approve 2 Councillors for the Steering Group.
16 Date/Time and Place of Next Meeting
The next meeting of the Full Council will be held on 25th March 2023 at the Town Hall.
Minutes of Full Council Meeting 11th December 2023
The minutes of the meeting held on the 11th of December 2023 at 7pm at Macclesfield Town Hall.
In Attendance:
Cllr Wilcock
Cllr Bennett- Wake
Cllr Gilman
Cllr Harewood
Cllr Hutchison-Jones
Cllr Livingstone
Cllr Thompson
Cllr Wilson
1 Apologies for Absence
Cllr Barber
Cllr Edwardes
Cllr Puttick
Cllr Warren
2 Declarations of Interest
Cllr Bennett-Wake declared a non-pecuniary interest in agenda item 8.2 CAB, as she is a Trustee of the CAB.
Public Questions
The meeting was adjourned to invite comments and questions from the public.
John Varney, Chair of Silk Museum, spoke about agenda item 11 and the work to ensure the original values of the Sunday school building and the museums are met in modern Macclesfield.
Cllr Wilson asked if there was a small mistake on the budget total for 25-26 and Emma Anderson, Director of the Silk Museum, replied there was a small mistake and the total should be £72000.
Cllr Harewood-Jones asked if they have a programme of events. Emma replied that there was lots of work going on with Speaking Up and Speaking Out, IDST and Scoop and Scales.
Cllr Hutchison spoke of his involvement with the Museum as a member of the Silkmen Supporters trust and the professionalism and creativity of the museum as they look to have an exhibition about the football club.
Cllr Bennett- Wake asked if they had looked at other funding apart from Town Council. Emma said they look for funding all the time, including the need for match funding.
Cllr Livingstone, said he has spoke at the Services Committee and of the uniqueness of museum with regard to silk and the social history and said he would support the grant but they would want regular updates to see how progress is going.
Cllr Thompson spoke of the ambitious targets for fundraising and would like it review the progress each year before giving the grant.
Emma said they have been developing good relationships with funders and they are confident they can meet these targets.
3 Minutes of the Full Council Meeting held 16th October 2023
Resolved: The minutes were approved.
4 Matters Arising from the Minutes
Resolved: There were no matters arising from the minutes.
5 Finance Committee Minutes
5.1 Finance Committee Minutes 13th November 2023
The minutes were noted.
5.2 Matters arising from the Minutes
There were no matters arising.
5.3 Spend to Date
Resolved: The spend to date (end of Sep 23) of £396,875 was approved.
6 Planning Committee
6.1 Planning Committee Minutes 25th October 2023
The minutes were noted.
6.2 Planning Committee Minutes 15th November 2023
The minutes were noted.
6.3 Matters arising from the Minutes
Cllr Wilson referred to the minutes of 25th October 23, Agenda item 8 Canal Bridge 36, saying, as the person who brought this as a member item when she was a member of the planning committee, that she was very pleased to see progress and it would help with active travel and residents getting access to the countryside.
7 Services Committee
7.1 Services Committee Minutes 27th November 2023
The minutes were noted.
7.2 Matters arising from the minutes
There were no matters arising.
á
8 Community Delivery
8.1 Local Police Unit
No representation attended the meeting.
8.2 CAB
Will McKellar, CEO of the CAB, attended the meeting to update on the CAB services. They are seeing a steady number of individuals; however, those individuals have many more issues. The main issues are money related.
Where they have been able to help people increase their income is by apply for and gain welfare benefits.
Many people still have a negative income and no matter how much they help people with debt etc. they are still in negative income. This issue is not just a local problem, it is a national problem.
Two case studies have been provided which show the sort of issues they deal with including immigration and discrimination.
They received some funding from the national CAB organisation and they are doing some sessions in Hurdsfield and Ash Grove. Plus, they have a stand in the hospital as the Local Area Coordinators have approached them about people unable to be discharged due to housing and financial issues and they are looking to see what the CAB can do.
Cllr Bennett-Wake asked at what point the negative income for people happened and Will said it was coming for years but the increase in utilities in gas last year was what tipped it over the edge. The decline has been going on for years. They had one client whose only form of heating was a clothes dryer.
Cllr Bennett-Wake said that case study 1 concerning the hate crime, was very upsetting, especially when there is a trial currently where a Trans teenage girl was murdered. She listed Macc Pride and Transcend as groups who can support the LBGTQ+ community.
Cllr Wilson thanked Will, and said they had both been at the opening of the Ash Grove Hub, which will be a family hub, and the CAB will have a presence there. The facilities are all under one roof to help residents with all sorts of issues from things the CAB can deal with to breastfeeding support.
Following on from a £75million cut in CEC funding, a 63% reduction, Cllr Wilson thanked the CAB for continually being available to help those who really needed it.
Cllr Livingstone thanked the CAB too, and said as his day job is a Director of a social housing organisation that housing and homelessness issues are accelerating across the North West.
Cllr Hutchison also thanked the CAB and asked Will to thank the staff for the difficult issues they deal with and their tenacity.
8.3 CCTV
Resolved: The SLA for 3 years was approved for £35,447.02 and the extra amount of £2477.02 is to be added to the CCTV amount budgeted for currently standing at £33,000.
9 Governance Review
9.1 Services Terms of Reference
Resolved: The above document was approved.
10 Budget 2024/25
Resolved: Version 2 of the budget was approved with the following amendments:
- To add £2477.02 to the budget for CCTV to cover the SLA for CEC.
- To add £20000 to the budget for the Public Works Loan.
11 Silk Museum
Resolved: To award a grant in 3 parts of £20,000 annually equaling a total of £60,000. This is to be reviewed annually before the next tranche is granted. The Council is to receive regular update reports at every Full Council on the following points from their application on what they aim to deliver.
- Achieving substantial fundraising towards capital development and building improvements, as well as ambitious engagement projects
- Making the buildings accessible to all
- Reducing the environmental impact and energy consumption in our buildings
- Establishing strong local partnerships and buy-in to our vision with key organisations, communities, and stakeholders
- Putting local people and local voices at the heart of engagement of the stories we tell of Macclesfield’s heritage
- Strengthening its financial resilience
- Raising the profile, increasing audiences and participation in our work
12 Trustee silk
Resolved: It was approved for Cllr Barber to be co-opted onto the Silk Museum board.
13 South Park Pavilion
Resolved:
· It was approved that the Council opt to tax for the Pavilion subject to approval with the HMRC
- The loan amount to be applied for will be £1.25million and a further £20,000 is to be added to the budget under Public Works Loan.
- To approve the tender process and delegations.
14 Holy Trinity Church
Resolved: The Town Council passed a resolution at Full Council 11th December 2023 within the 3 month period, to pass the responsibility of the maintenance to Cheshire East Council and then give written notice of that resolution to the district council and to the PCC.
15 Museum on the Street
Resolved:
- The spend for the budgeted amounts was approved.
- The 2 Councillors approved for the Steering Group were
- Cllr Gilman
- Cllr Hutchison
16 Date/Time and Place of Next Meeting
The next meeting of the Full Council will be held on 25th March 2024 7pm at the Town Hall.