Full Council
Manage the strategic delivery of all of the council’s activities.
Macclesfield Town Council Notice of Meeting
26th November 2021
To Chair Cllr David Edwardes and Councillors Sarah Bennett-Wake, Alift Harewood-Jones, Mike Hutchison, Janet Jackson, Sandy Livingstone, Neil Puttick, Lloyd Roberts, Fin Shenton, Mick Warren, Chris Wilcock, Fiona Wilson.
You are hereby summoned to attend a meeting of
Macclesfield Town Council’s Full Council meeting to be held at
Macclesfield Town Hall
on
6th December 2021
commencing at 7pm,
for the purpose of transacting the business shown on the attached agenda.
With thanks,
Laura Smith
Town Clerk
Agenda
Agenda of the meeting to be held on the 6th December 2021 at 7pm at Macclesfield Town Hall.
Consideration of the implications relating to Covid-19 transmission will be taken across all items on this agenda. If you would like to attend the meeting please contact the Town Clerk, as due to Covid -19 restrictions there are a limited number of public spaces.
1 Apologies for Absence and Approval
To receive apologies and approve absences.
2 Declarations of Interest
To receive declarations of interests from members relevant to items under discussion at the meeting.
3 Public Questions
The meeting will be adjourned to invite comments and questions from the public.
The meeting will then be reconvened.
NOTE:
If you would like to speak during public session, please email
[email protected] by 5pm Thursday 2nd December 2021. Every practicable effort will be made to try and arrange your inclusion.
If you would like to submit a written statement, please submit your statement for inclusion and circulation to the committee to [email protected] by 5pm Thursday 2nd December 2021.
4 Minutes of the Full Council Meeting held on 20th September 2021
Action: To approve the minutes.
5 Matters Arising from the Minutes
Action: To consider any matters arising from the minutes.
6 Planning Committee Minutes
6.1 Planning Committee Minutes 17th September 2021
To note the minutes.
6.2 Planning Committee Minutes 8th October 2021
To note the minutes.
6.3 Planning Committee Minutes 29th October 2021
To note the minutes.
6.4 Planning Committee Draft Minutes 19th November 2021
To note the minutes.
6.5 Matters arising from the minutes.
To consider any matters arising from the minutes.
6.6 Update on Character Assessment
To note the update.
6.7 Update on Conservation Area Appraisal
To note the report.
6.8 Report Shop Front Guide
To note the report.
6.9 Update on Planning Consultations
To note the report.
7 Services Committee Minutes
7.1 Services Committee Minutes 13th September 2021
To note the minutes.
7.2 Services Committee Minutes 8th November 2021
To note the minutes.
7.3 Matters arising from the minutes.
To consider any matters arising from the minutes.
Action: To approve expenditure of £20000 on signage as in the services committee minutes 8//11/21 item 9.4.
8 Finance Committee Minutes
8.1 Finance Committee Minutes 22nd November 2021
To note the minutes.
8.2 2020/21 Spend to date
Action: To approve the spend to date for £446,551 as recommend by The Finance Committee.
8.3 Matters arising from the minutes.
To consider any matters arising from the minutes.
9 Community Delivery
9.1 Local Police Unit
Chief Inspector to brief the Council.
9.2 CAB
To note the quarter 2 report from the CAB.
9.3 CCTV
To note the CCTV report provided by CEC.
10 Governance Review
10.1 Freedom of Information Policy
Action: To approve the above policy.
10.2 Standing Orders
Action: To approve the above policy.
10.3 Data Protection Report
Action: To approve the recommendation in the report.
10.4 Equality Impact Assessment Policy and Form
Action: To approve the above policy.
10.5 Retention of Documents Policy
Action: To approve the above policy.
11 Gritting Proposal
Action: To consider the attached report.
12 Budget 2022/23
Action: To approve the budget 2022/23.
13 Middlewood Way Lights Update
Action: To receive the updated report and consider the proposal for the next steps.
14 Allotments
14.1 Allotment Strategy
14.2 Allotment Policy
Action: To consider and adopt the proposed Allotment Strategy and the changes to the policy.
14.3 Allotment Report
Action: To consider the proposals within the report.
14.4 Allotment Rent Report
Action: To consider the proposals in the report.
15 Town Centre Recovery Working Group
Verbal update will be given
16 Macclesfield Town Ladies Request
Action: To consider approval to allow Macclesfield Town Ladies Football Club to use part of the Town Council logo, the blue lion holding between its forepaws a garb of wheat as the Competent Authority in their new logo.
17 Voluntary Sector SLA
Action: To consider the report to tender for a 3 year SLA.
18 Date/Time and Place of Next Meeting
The next meeting of the Full Council will be held at 21st March 2021, at a location and format to be confirmed subject to relevant current Covid-19 guidance.
Supplementary Agenda
Supplementary agenda of the meeting to be held on the 6th December 2021 at 7pm at Macclesfield Town Hall.
The following agenda items are added to the published agenda.
10 Governance Review
10.6 Grant Policy Update
To approve updates to the attached policy
10.7 Grants over £2000 Policy
To approve updates to the attached policy.
18 South Park Pavilion Working Party Update
To note the attached report
Many Thanks
Laura Smith
Town Clerk
4, Full Council Minutes 20 09 21
6.6 Report Character Assessment
6.7 Report Conservation Area Appraisal
6.9 Report Statement Planning Policy Consultations
7.1 Services Committee Minutes 13 09 21
7.2 Services Committee Draft Minutes 08 11 21
8.1 Finance Committee Draft Minutes 22 11 21
10.7 . MTC Grants Over £2000 Policy
13. Middlewood Way Lights Update Report
16. Macclesfield Town Ladies Football Club
18. South Park Pavilion Working Party
Minutes of the meeting to be held on the 6th December 2021 at 7pm at Macclesfield Town Hall.
In Attendance:
Cllr David Edwardes
Cllr Fiona Wilson
Cllr Neil Puttick
Cllr Mike Hutchison
Cllr Mick Warren
Cllr Chris Wilcock
Cllr Sarah Bennett-Wake
Cllr Sandy Livingstone
1 Apologies for Absence and Approval
Cllr Roberts
Cllr Harewood
Cllr Shenton
Cllr Jackson
Resolved: Cllr Shenton could not attend due to a medical appointment. The committee approved his absence from the meeting.
2 Declarations of Interest
Cllr Warren declared a non -pecuniary interest in item 14 as the Chair of the Brookfield Allotment Association.
Cllr Warren also declared an interest as the Chair of Environment and Communities Committee.
3 Public Questions
The meeting was adjourned to invite comments and questions from the public.
There were no public speakers.
The meeting was then be reconvened.
4 Minutes of the Full Council Meeting held on 20th September 2021
Resolved: The minutes were noted.
5 Matters Arising from the Minutes
Resolved: There were no matters arising.
6 Planning Committee Minutes
6.1 Planning Committee Minutes 17th September 2021
The minutes were noted.
6.2 Planning Committee Minutes 8th October 2021
The minutes were noted.
6.3 Planning Committee Minutes 29th October 2021
The minutes were noted.
6.4 Planning Committee Draft Minutes 19th November 2021
The minutes were noted.
6.5 Matters arising from the minutes.
There were no matters arising.
6.6 Update on Character Assessment
The report was noted.
6.7 Update on Conservation Area Appraisal
The report was noted.
6.8 Report Shop Front Guide
The report was noted.
6.9 Update on Planning Consultations
The report was noted.
7 Services Committee Minutes
7.1 Services Committee Minutes 13th September 2021
The minutes were noted.
7.2 Services Committee Minutes 8th November 2021
The minutes were noted.
7.3 Matters arising from the minutes.
Resolved:
- The expenditure of £20000 on signage as in the services committee minutes 8/11/21 item 9.4 was approved.
- To update the services minutes 13th September 2021, to read that Cllr Bennett-Wake is a former member of Macclesfield Pride.
8 Finance Committee Minutes
8.1 Finance Committee Minutes 22nd November 2021
The minutes were noted.
8.2 2020/21 Spend to date
Resolved: The spend to date for £446,551 as recommend by The Finance Committee was approved/
8.3 Matters arising from the minutes.
There were no matters arising.
9 Community Delivery
9.1 Local Police Unit
Chief Inspector Matthew Lager and Inspector Gareth Beesley attended the meeting to update on activities in Macclesfield. As we come up to the festive period the focus is on keeping residents and visitors to the town safe. There continues to be some ASB at Exchange Street and Brunswick Hill and the underpass near Gas Rd, however there is a Public Space Prevention Order (PSPO) that is going to go to public consultation imminently, that if approved will increase the powers of the police to deal with drinking and ASB in the town. There will also be more of a police presence at night in the town centre during the festive period. The police are also focusing on violence and intimidation towards woman and girls.
Cllr Bennett- Wake asked if there would be education for men and boys when increasing awareness of intimidation towards females and Chief Inspector Lager confirmed this is very much the case.
Cllr Wilson, stated that Cheshire East Council had done a consultation on ‘Safety of women in public places’ in July 2021 and had the LPU worked with CEC on the results. Inspector Beasley confirmed that they have worked very closely with CEC on this subject.
Cllr Edwardes asked about the recent new that 45 staff/ officers will now cover Congleton, when Macclesfield has 1 PCOS and 1 beat officer per ward.
Chief Inspector Lagar explained that the new set up in Congleton, was to create a local policing unit in Congleton, set up after a review as the police continually evolve to meet the demands of the communities and the needs of each town and village.
9.2 CAB
The report was noted.
9.3 CCTV
The report was noted. The clerk is to arrange for Councillors to visit CEC CCTV.
10 Governance Review
10.1 Freedom of Information Policy
Resolved: The policy was approved.
10.2 Standing Orders
Resolved: The Standing Orders were approved.
10.3 Data Protection Report
Resolved: The recommendations within the report were approved.
10.4 Equality Impact Assessment Policy and Form
Resolved: The policy was approved.
10.5 Retention of Documents Policy
Resolved: The policy was approved.
10.6 Grants and Donations Policy
Resolved: The policy is approved with the removal of point (r ) and (s).
10.7 Grants Over £2000 Policy
Resolved: The policy is approved.
11 Gritting Proposal
Resolved: The gritting proposal was approved in principle, subject to permission from CEC with the following amendments:
- To approve £9740 to pay for the gritting this winter.
- To write to CEC to ask for the routes above to be added to the winter gritting route next year and oncoming years.
- To encourage residents to have their say.
- To get a quote to add Brook St and Union Rd to the route.
- To write to David Rutley MP for Macclesfield about the gritting situation and the need for the scoring of roads to be changed for next year.
12 Budget 2022/23
Resolved: The budget was approved.
At this point in the meeting, in line with the Standing Order 4.28 the council voted to continue the meeting past the 2 hour deadline in order to get through all agenda items.
13 Middlewood Way Lights Update
Resolved: The report was noted and it was approved to ask for a meeting with the leader, deputy leader, the CEC Walking and Cycling Champion and the Director of Place as soon as possible. If this is not possible Cllr Wilson will speak on this issue at the CEC full council meeting on 15th December 2021.
At this point in the meeting, in line with the Standing Order 4.28 the committee voted to continue the meeting past the 2 hour deadline in order to get through all agenda items.
14 Allotments
14.1 Allotment Strategy
14.2 Allotment Policy
Resolved: The Allotment Strategy was adopted and the changes to the allotment policy are approved.
14.3 Allotment Report
Resolved: It was approved to replace the fencing necessary at Knowsley Rd allotment with palin fencing and the rangers will erect it.
14.4 Allotment Rent Report
Resolved:
- It was approved to increase the allotment rent to £0.20 per square metre.
- The proposal to reduce the 50% discount for over 60’s to 25% is deferred to the next meeting. Project Officer to enquire how all of the allotments in Macclesfield manage such reductions.
15 Town Centre Recovery Working Group
A verbal update was received, and an update document was presented which will be put on the Macclesfield Town Council website and emailed to the Town Centre Recovery mailing list.
16 Macclesfield Town Ladies Request
Resolved: It was approved to allow Macclesfield Town Ladies Football Club to use part of the Town Council logo, the blue lion holding between its forepaws a garb of wheat as the Competent Authority in their new logo. This is given in the spirt of community and support and cannot be copyrighted.
17 Voluntary Sector SLA
Resolved: To tender for this service for 3 years.
18 South Park Pavilion Update
The report was noted.
19 Date/Time and Place of Next Meeting
The next meeting of the Full Council will be held at 21st March 2021, at a location and format to be confirmed subject to relevant current Covid-19 guidance.
Chair: Cllr David Edwardes
Clerk: Laura Smith
Meeting closed: 9.30pm