Finance Committee

Macclesfield Town Council Finance Committee

Macclesfield Town Council Notice of Meeting

25^th February 2022

To Chair Councillor Neil Puttick and Councillors Sarah Bennett-Wake, Alift Harewood-Jones, Mike Hutchison, Chris Wilcock and Fiona Wilson.

You are hereby summoned to attend a meeting of

Macclesfield Town Council’s Finance Committee meeting to be held at

Macclesfield Town Hall

on

7^th March 2022

commencing at 7pm,

for the purpose of transacting the business shown on the attached agenda.

With thanks,

Laura Smith

Town Clerk

Agenda

Agenda of the meeting to be held on the 7^th March 2022 at 7pm at Macclesfield Town Hall.

Consideration of the implications relating to Covid-19 transmission will be taken across all items on this agenda. If you would like to attend the meeting please contact the Town Clerk, as due to Covid -19 restrictions there are a limited number of public spaces.

1       Apologies for Absence

To receive apologies for absence.

2       Declarations of Interest

To receive declarations of interests from members relevant to items under discussion at the meeting.

Public Questions

The meeting will be adjourned to invite comments and questions from the public.

The meeting will then be reconvened.

NOTE:

If you would like to speak during public session or attend the meeting in person, please email [email protected]  by 5pm Thursday 3^rd March 2022. Every practicable effort will be made to try and arrange your inclusion.

If you would like to submit a written statement, please submit your statement for inclusion and circulation to the committee to [email protected] by 5pm Thursday 3^rd March 2022.

3       Minutes of the Finance Committee Meeting held on 22^nd November 2021

Action: To approve the minutes.

 4       Updates from the Minutes

4.1      Update on Pack Horse Bowling Club Grant

5       Grant Applications

5.1      Macclesfield Library

Action: To consider the grant application for £733

5.2      SUSO

Action: To consider the grant application for £1500.

5.3      Macclesfield Harriers

Action: To consider the grant application for £2000.

5.4      Macclesfield Town Ladies FC

Action: To consider the grant application for £2000.

5.5      Northern Chamber Orchestra

Action: To consider the grant application for £1850.

5.6      Princes Trust

Action: To consider the grant application for £250.

Total Request: £8333

Budgeted amount left: £ 11,578

6       Grant Updates

6.1  Grant Update Report

6.2  Just Drop In Grant Update

6.3  The Hope Centre Grant Update

6.4  Cheshire Wildlife Trust Plan

6.5      Youth Fed Feasibility Study Draft

To receive and note the reports.

7       Ward Budget Applications and Updates

7.1      East Ward Applications

7.2      Central Ward Application

7.3      West and Ivy Application

7.4      South Ward application

7.5      Broken Cross and Upton application

Action: To consider the above applications for approval.

8       Finances

8.1      Spend to Date

Action: To approve the spend to date (end of Jan 22) of £569,039 for recommendation to Full Council on 21^st March 2022.

8.2      Reports

Action: To note the following reports:

• Receipts and Payments
• Bank Reconciliation
• Income and Expenditure

9       Internal Audit Report

To receive and note the internal audit report.

10   Governance Review

10.1   Financial Regulations

  Action: To approve the financial regulations to go to Full Council 21^st March 2022.

10.2   Risk register

Action: To approve the risk register to go to Full Council 21st March 2022.

11   Date/Time and Place of Next Meeting

The next meeting of the Finance Committee will be held at 7pm on 9^th May 2022, at a location and format to be confirmed subject to relevant current Covid-19 guidance.

Macclesfield Town Council Finance Committee

Minutes of the meeting held on the 7^th March 2022 at 7pm at Macclesfield Town Hall.

In Attendance:

Cllr Neil Puttick

Cllr Mick Hutchison

Cllr Chris Wilcock

Cllr Alift Harewood-Jones

1       Apologies for Absence

Cllr Sarah Bennett-Wake

Cllr Fiona Wilson

2       Declarations of Interest

There were no declarations of interest.

Public Questions

The meeting was adjourned to invite comments and questions from the public.

There were no public questions.

The meeting was reconvened.

3       Minutes of the Finance Committee Meeting held on 22^nd November 2021

Resolved: The minutes were approved.

4       Updates from the Minutes

4.1      The Pack Horse Bowling Club Grant was deferred to the next Finance Committee.

 5       Grant Applications

5.1      Macclesfield Library

Resolved: The grant application for £733 was approved.

5.2      SUSO

Resolved: The grant application for £1500 was approved.

5.3      Macclesfield Harriers

Resolved: The grant application for £2000 is delegated to the Chair and Vice Chair of the Finance Committee subject to the following information:

1. Detailed costs of the equipment – the number and costs of each type of equipment.
2. That they confirm local schools, and the general public can borrow the equipment.

5.4      Macclesfield Town Ladies FC

Resolved: The grant application for £2000 was approved.

5.5      Northern Chamber Orchestra

Resolved: To grant was approved however only for the cost of the concerts at St. Michaels Church in Macclesfield. The Events and Community Manager will confirm the final cost to the Chair and Vice Chair of the Finance Committee.

5.6      Princes Trust

Resolved: The grant application for £250 was approved.

6       Grant Updates

6.1  Grant Update Report

6.2  Just Drop In Grant Update

6.3  The Hope Centre Grant Update

6.4  Cheshire Wildlife Trust Plan

6.5      Youth Fed Feasibility Study Draft

The reports were noted.

7       Ward Budget Applications and Updates

7.1      East Ward Applications

7.2      Central Ward Application

7.3      West and Ivy Application

7.4      South Ward application

7.5      Broken Cross and Upton application

Resolved: The above applications were approved.

8       Finances

8.1      Spend to Date

Resolved: The spend to date (end of Jan 22) of £569,039 was approved for recommendation to Full Council on 21^st March 2022.

8.2      Reports

Resolved: The following reports were noted:

• Receipts and Payments
• Bank Reconciliation
• Income and Expenditure
• Authorised Payments

9       Internal Audit Report

The internal audit report was noted.

10   Governance Review

10.1   Financial Regulations

  Resolved: The financial regulations were approved to go to Full Council 21^st March 2022.

10.2   Risk register

Resolved: The risk register was approved to go to Full Council 21st March 2022.

11   Date/Time and Place of Next Meeting

The next meeting of the Finance Committee will be held at 7pm on 9^th May 2022, at a location and format to be confirmed subject to relevant current Covid-19 guidance.

Meeting closed: 8.27pm

Chair: Cllr Neil Puttick

Clerk: Laura Smith

3. Finance Committee Minutes 22 11 21

5.1 Macc Library Application

5.2 SUSO Application

5.3 Macc Harriers Application

5.4 Macc Town Ladies FC

5.5 NCO Grant Application

5.6 Princes Trust Application

6.1 Grants Update Report

6.2 Just Drop In Grant Update

6.3 The Hope Centre Grant Update

6.4 Cheshire WIldlife Trust Plan

6.5 Youth Fed Feasibility Study Update

7.1 Ward Budget East Application 2

7.1 Ward Budget East Application

7.2 Central Ward Application

7.3 West and Ivy Application 1

7.3 West and Ivy Application 2

7.4 Ward Budget Application Macc South

7.5 Broken Cross and Upton 1

7.5 Broken Cross and Upton 2

8.2 Financial Reports

9. Internal Audit

10.1 Financial Regulations

10.2 Risk Register