Finance Committee

Mon 9th May 2022, 7:00pm

Oversees the council’s budget and spend and makes decisions on grant applications.

Key Information

Dates

Mon 9th May 2022, 7:00pm

In Categories

Finance Committee
Agendas

 

Macclesfield Town Council Finance Committee

Macclesfield Town Council Notice of Meeting

 

29th April 2022

 

To Chair Councillor Neil Puttick and Councillors Sarah Bennett-Wake, Alift Harewood-Jones, Mike Hutchison, Chris Wilcock and Fiona Wilson.

 

You are hereby summoned to attend a meeting of

Macclesfield Town Council’s Finance Committee meeting to be held at

Macclesfield Town Hall

on

9th May 2022

commencing at 7pm,

for the purpose of transacting the business shown on the attached agenda.

 

With thanks,

Town Clerk Signature

Laura Smith

Town Clerk

Agenda

Agenda of the meeting to be held on the 9th May 2022 at 7pm at Macclesfield Town Hall.

 

This meeting is open to the public, but space may be limited. Should you wish to attend please inform the Town Clerk.

Anyone attending this meeting is advised to wear a face covering upon entering and leaving the venue. It is advised that this only be removed when speaking at the meeting.

Anyone attending is asked to undertake a lateral flow test on the day of any meeting before embarking upon the journey to the venue. Please note that it can take up to 30 minutes for the true result to show on a lateral flow test. If your test shows a positive result, then you must not attend the meeting.

1       Apologies for Absence

To receive apologies for absence.

2       Declarations of Interest

To receive declarations of interests from members relevant to items under discussion at the meeting.

 

Public Questions

 

The meeting will be adjourned to invite comments and questions from the public.

The meeting will then be reconvened.

NOTE:

If you would like to speak during public session or attend the meeting in person, please email clerk@macclesfield-tc.gov.uk  by 5pm Thursday 5th May 2022. Every practicable effort will be made to try and arrange your inclusion.

If you would like to submit a written statement, please submit your statement for inclusion and circulation to the committee to clerk@macclesfield-tc.gov.uk by 5pm Thursday 5th May 2022.

 

3       Minutes of the Finance Committee Meeting held on 7th March 2022

Action: To approve the minutes.

 

4       Updates from the Minutes

 5       Grant Applications

5.1      Macclesfield Scouts

Action: To consider the grant application for £250

5.2      Circus Starr

Action: To consider the grant application for £1000.

5.3      Rossendale Trust

Action: To consider the grant application for £1000.

5.4      Macclesfield Arms Forces Veterans Breakfast Club

Action: To consider the grant application for £1806.15

5.5      Macclesfield Music Centre

Action: To consider the grant application for £2000.

 

Total Request: £6056.15

Budgeted amount left: £42,000.

 

5.6      Weston Community Centre

Action: To consider the grant over £2000 and the proposal in the attached report.

 

6       Grant Updates

6.1  Grant Update Report

 

7       Indoor Market Proposal

Action: To consider the proposal in the attached report.

 

8       Finances

Action: To note the following reports and recommend the Annual Governance and Accountability Return to Full Council 16th May 2022.

 

8.1      Internal Audit Update.

To note the report.

8.2      End of Year Figures and Reports

To note the following reports.

  • Receipts and Payments.
  • Bank Reconciliation.
  • Income and Expenditure.
  • Ear Marked Reserves Report.
  • List of authorised payments.

8.3      To consider the approval of the Annual Governance Statement

To approve the Annual Governance Statement for Full Council 16th May 2022.

8.4      To consider the approval of the Accounting Statements 2021/22

To approve the Accounting Statements for Full Council 16th May 2022.

8.5      To note the following report for 2022/23

  • List of regular payments and direct debits for 22/23

 

9       Date/Time and Place of Next Meeting

The next meeting of the Finance Committee will be held at 7pm on 4th July 2022, at Macclesfield Town Hall.

 

 

 

 Supplementary Agenda

 

Supplementary agenda of the Services Committee meeting to be held on the 9th May 2022 at 7pm at Macclesfield Town Hall.

 

The following agenda items are added to the published agenda.

 

9. Cheshire East Council Consultations and Surveys

Action: To discuss the following consultations to go to Full Council 16th May 2022.

9.1 Winter Maintenance Top Up Scheme – Closing Date 27th May 2022

9.2 End of Season Review of Winter Gritting

9.3 Highways Survey of Town and Parish Satisfaction – Closing date 31 May 2022

 

 

 

Many Thanks

 

Town Clerk Signature

Laura Smith

Town Clerk

Minutes

 

Macclesfield Town Council Finance Committee

Minutes

Minutes of the meeting held on the 9th May 2022 at 7pm at Macclesfield Town Hall.

 

In Attendance:

Cllr Neil Puttick

Cllr Fiona Wilson

Cllr Sarah Bennett-Wake

Cllr Mike Hutchison

Cllr Chris Wilcock

 

1       Apologies for Absence

Cllr Alift Harewood

 

2       Declarations of Interest

There were no declarations of interest.

 

The meeting was adjourned for public questions and comments.

 

Pete Lake, spoke on the grant submitted by the Macclesfield Armed Forces and Veterans Breakfast Club who are seeking funding towards a Queen’s Platinum Jubilee Celebration. Pete spoke about the need for events to bring veterans together to aid with social inclusion, help with mental health by bringing together people with shared experiences. The funding will go towards meals, decorations etc so as many veterans can attend as possible.

 

Nick Cheetham from Macclesfield Music Centre spoke on the grant they have submitted to help the music centre recover after the pandemic. The grant will go towards helping the music centre run 4 different music lessons for a whole academic year. Children and adults are welcome and can learn together and instruments can be loaned to ensure that the lessons are open to anyone,

 

3       Minutes of the Finance Committee Meeting held on 7th March 2022

Resolved: The minutes were approved.

 

4       Updates from the Minutes

There were no updates from the minutes.

 

5       Grant Applications

5.1      Macclesfield Scouts

Resolved: The grant application for £250 was approved.

5.2      Circus Starr

Resolved: The grant application for £1000 was approved.

5.3      Rossendale Trust

Resolved: The grant application for £1000 was approved.

5.4      Macclesfield Arms Forces Veterans Breakfast Club

Resolved: The grant application for £1806.15 was approved.

5.5      Macclesfield Music Centre

Resolved: The grant application for £2000 was approved.

5.6      Weston Community Centre

Resolved: The grant for £5015.83 plus vat was approved.

 

6       Grant Updates

6.1   Grant Update Report

The report was noted and the Committee requested more information from the Youth Federation on the feasibility study in particular:

  • How many responses have been received?
  • What methods were used to collect views?
  • Can the study be extended to get more views?

 

7       Indoor Market Proposal

Resolved: Although the Committee are very supportive towards events in the indoor market, the event has to be sustainable. The Committee delegated the power to the Clerk, to work with the Town Centre Manager and the traders in the indoor market to help the event be more sustainable and eco friendly up to the amount of £857.10.

 

8       Finances

Resolved:

8.1      Internal Audit Update.

The report was noted.

8.2      End of Year Figures and Reports

The following reports were noted:

  • Receipts and Payments.
  • Bank Reconciliation.
  • Income and Expenditure.
  • Ear Marked Reserves Report.
  • List of authorised payments.

8.3      To consider the approval of the Annual Governance Statement

The Annual Governance Statement for Full Council 16th May 2022 was approved.

8.4      To consider the approval of the Accounting Statements 2021/22

The Accounting Statements for Full Council 16th May 2022 was approved.

8.5      To note the following report for 2022/23

The report was noted.

 

Supplementary Agenda Item

9        Cheshire East Council Consultations and Surveys

The Committee decided to take 9.1 and 9.2 together.

9.1      Winter Maintenance Top Up Scheme – Closing Date 27th May 2022

9.2      End of Season Review of Winter Gritting

Resolved: The recommendation for Full Council is for the Town Council to work on getting the CEC winter gritting route reviewed and changed so that the steepest roads taken of the gritting route for winter 21/22 are added back on. The Town Clerk will contact CE Highways and ask when the views of the route will be taken from residents and Town Councils.

The top up scheme should only be considered once the above review has taken place.

 

9.3      Highways Survey of Town and Parish Satisfaction – Closing date 31 May 2022

Resolved: The Committee discussed the survey and the general consensus is a dissatisfaction with the Highways Service. The recommendation would be to request regular meetings with Highways to improve communication and relationships.

 

10   Date/Time and Place of Next Meeting

The next meeting of the Finance Committee will be held at 7pm on 4th July 2022, at Macclesfield Town Hall.

 

Meeting Closed: 9pm

Chair: Cllr Neil Puttick

Clerk: Laura Smith

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